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Temporary Employment

Talent Acquisition

UNCW Temporary employment offers valuable university experience in a variety of departments across campus. These roles are critical to the day-to-day operations of the university and can include filling in for scheduled or unexpected staff shortages, providing essential support during times of increased work volume or assisting with special projects. 

Temporary Employees work for UNCW for a limited term which cannot exceed 11 consecutive months. To learn more about temporary employment, please navigate through the tabs below.

Temporary Employees

If you are interested in a flexible schedule and/or a variety of occupations, temporary employment offers applicants a wonderful opportunity to utilize their talents and experience as a vital part of UNCW. Both part-time and full-time positions are available and vary in length from several days to several months. Temporary assignments cannot exceed 11 consecutive months without a full 31-day break from employment.

Temporary assignments offered by UNCW include, but are not limited to:

  • Administrative Associate
  • Audiovisual Operator
  • Camp Director
  • Coach
  • Computer Tech
  • Counselor
  • Dispatcher
  • Facilities Tech
  • Housekeeper
  • Landscaper
  • Library Assistant
  • Office Support
  • Parking Control Officer
  • Police Officer
  • Program Associate
  • Property Guard
  • Recreation Worker
  • Research Aid
  • Research Analyst
  • Research Tech
  • Shuttle Driver
  • Theater Tech
  • Tutor
  • Undersea Research Diver
  • Youth Program Bus Driver
  • Youth Program Camp Assistant

How to Apply for Temporary Employment

  1. Visit the Temporary Vacancies section of UNCW's Job Portal.
  2. Click on the position for which you wish to apply. (Note: If you wish your application to be a part of the Temporary Applicant Pool for consideration by all departments on campus for Temporary SHRA Office Support Positions, an application MUST be completed for the Temporary Office Support – UNCW position.)
  3. Click “Apply for this job”.
  4. Complete the online application.
Current Temporary Vacancies

For questions regarding Temporary Employment, please contact the Talent Acquisition team.

UNCW values the contributions of our temporary employees! Whether you are filling in for scheduled or unexpected staff shortages, providing essential support during times of increased work volume, or assisting with special projects, you are critical to the day-to-day operations of the university. As you utilize your skills and gain experience from departments across campus, remember many UNCW temporary employees have successfully obtained permanent positions with the university.

Below, we've compiled information that may be helpful to you during your temporary employment at UNCW.

31-Day Break in Service

Temporary Employees may ONLY work in an assignment for a period of 11 or less consecutive months from the first day worked. Therefore, when Temporary Employees reach 11 consecutive months of service, the employee is required to take a 31-day break.

NOTE: The ONLY exceptions to the 31-day break are Rehired Retirees hired as temporary employees. Rehired Retirees are NOT required to take a 31-day break in service.

Parking

All Temporary Employees receive a free temporary parking permit for one (1) month. This is given to them by the Hiring Official/Supervisor on their first day of employment. If employment is longer than one (1) month, the Temporary Employee must report to the UNCW Parking and Transportation Office located in Auxiliary Services in Warwick Center to purchase a temporary permit at a cost of $10 a week or purchase a permit at the staff rates.

UNCW Parking

UNCW One Card

All Temporary Employees receive a UNCW One Card, which is the official form of identification on campus. Your One Card allows the use of campus facilities and provides safe, easy access to university services and events. With your valid UNCW One Card, you can check out materials at Randall Library, access meal plans or food dollars at campus dining locations, ride the Seahawk Shuttle and WAVE transit buses FREE and much more.

Seahawk Buck$ is the debit account feature of the UNCW One Card. With prepaid funds, you can make purchases at all food service locations, UNCW Bookstore, vending machines, student copiers, health center, pharmacy, UNCW Seahawk Mail, iPrint locations and iPrint Business Center and more.

Temporary Employees will need to obtain a UNCW One Card Identification (I.D.) Card. Click this link to go to the UNCW One Card website where you can find intructions on how to get a One Card. Scroll down to 'How to get your One Card' and click 'Faculty/Staff/Contractors' for detailed instructions. 

Once all UNCW assignments have ended, One Card Access is automatically removed leaving the employee without One Card features.

UNCW One Card

Benefits

Temporary Employees ARE SUBJECT to Social Security Taxation. Therefore, 7.65% of your taxable wages will be payroll deducted for Social Security.

Temporary Employees ARE NOT ELIGIBLE for State Benefits or participation in optional employee benefits paid through payroll deduction.

Timesheets

Temporary Employees paid on an hourly rate must enter hours worked on a monthly basis, from the first day of the month through the last day of the month, utilizing the Web Time Entry Instructions. Monthly timesheets MUST be submitted to your supervisor for approval via Web Time Entry no later than 7am on the 3 rd working day of the following month.

Temporary Employees paid a flat rate are not required to submit a timesheet.

Web Time Entry Instructions

Holiday Schedule/Campus Closings

Temporary Employee work schedules follow the holiday/closing schedule for the university. Temporary employees are not paid for university holidays or closings.

During adverse weather conditions, Temporary Employees are advised to contact their supervisor to discuss whether reporting to work is required based on weather conditions. Temporary Employees are not paid for hours not worked during periods of adverse weather.

Holiday Calendar

Payment for Hours Worked

All Temporary SHRA Employees are paid on the 15th of each month for hours worked the prior month. If the 15th occurs on a weekend or holiday, these employees are paid on the last working day prior to the 15th.

Temporary EHRA Employees paid a flat rate are paid on the last working day of the month.

All UNCW employees are paid via Direct Deposit. Pay stubs are emailed to employees the working day prior to pay day and can also be accessed by logging into SeaNet and clicking on Employee Information.

UNCW Payroll

Hiring Temporary Employees

Please keep the following in mind when hiring temporary employees:

  • Temporary employees with regular, direct and unsupervised contact with students or minors must have a criminal background check completed prior to receiving an offer of employment. Please click here to view the Criminal Background Check policy.
  • You will need to budget for 7.65% above the hourly rate to cover social security.
  • Temporary employees in non-exempt assignments are subject to the Fair Labor Standards Act (FLSA) and are entitled to overtime payments for hours worked over 40 per week.
  • Temporary employees are limited to an assignment length not to exceed eleven months; however assignments may only be entered online in six-month increments. If you anticipate your need will last beyond six months, contact Human Resources for advice in establishing a time-limited position with applicable benefits.
  • Temporary employees may be eligible for unemployment compensation when their assignment ends. If a temporary employee leaves for reasons other than a lack of funding or end of assignment, please document or obtain a letter of resignation. When a temporary employee is awarded unemployment insurance, the Employment Security Commission will bill the university approximately two years from the time the individual filed their claim.
  • Temporary employees are covered under worker's compensation.
  • Please remember that temporaries paid through a federal contract must be paid at least $10.10/hr.

Medical Insurance Eligibility for Temporary Employees

The law states that if an employer knows or has reason to believe that—at the outset of a temporary employee’s first assignment with the university—a temporary employee will work an average of 30 or more hours per week for three or more consecutive months, they MUST be offered the option to immediately enroll in the HDHP (High Deductible) Plan.

If the assignment does not meet that criteria, the temporary employee will be subject to a “look-back” period of 12 months to determine whether the employee met the service threshold for eligibility.  If they met the threshold, then the employee must be offered coverage for the following year.

31 Day Break in Service

Temporary Employees may ONLY work in an assignment for a period of 11 or less consecutive months from the first day worked. Therefore, when Temporary Employees reach 11 consecutive months of service, the employee is required to take a 31-day break in service. ( NOTE: The ONLY exceptions to the 31-day break are Rehired Retirees hired as temporary employees. Rehired Retirees are NOT required to take a 31-day break in service.)

Temporary Assignment Has Ended

  1. On the departmental Recap Sheet, highlight the position and suffix which should be ended.
  2. Scan and email the highlighted Recap Sheet to the EHRA Salary Admin Coordinator requesting the appropriate assignment be ended with an effective date of the last day of the month in which the employee last worked.

 

Getting Started

  1. Check to see if an SHRA Temporary Position exists for the fund from which the department wishes to pay the temporary employee.
  2. If not, the hiring manager will need to complete a Pooled Position Request Form and submit the signed request to budgetoffice@uncw.edu.
  3. The Budget Office will notify the hiring department of the new position number.
  4. Create a job description listing the expected duties of the prospective Temporary SHRA Employee.
  5. Determine an appropriate hourly rate of pay and number of hours the Temporary SHRA Employee will be expected to work.
  6. Check with the Departmental Business Officer to make certain there is adequate funding in the appropriate fund/accounts to cover the cost of the Temporary Employee’s wages as well as 7.65% for Social Security.

Work Descriptions & Pay Rates

To view approved SHRA  work descriptions and their associated pay rates, please click the link below this paragraph. If you do not see a work description that fits your needs, please send an e-mail request for a pay rate review to a Talent Acquisition Specialist, including a description of the duties, requested pay rate, and any associated labor market considerations. Please note such pay rates may not be offered to an individual without prior approval from Human Resources.

SHRA Work Descriptions & Pay Rates

If the Temporary SHRA Position DOES NOT require specialized skills and/or credentials, the hiring manager should:

  • To request PeopleAdmin access to the Temporary SHRA Hiring Pool of applicants for the Temporary Office Support—UNCW position, please contact a Talent Acquisition Specialist.
  • Review the applications in the Temporary SHRA Hiring Pool. (NOTE: ALL prospective Temporary SHRA employees seeking to obtain a position that DOES NOT require specialized skills and /or credentials, MUST file an application for the position of Temporary Office Support – UNCW12 following PeopleAdmin Application Instructions for Temporary Employees.)
  • Choose the applicant/applicants being considered for the position.
  • Interviews of applicants for Temporary EHRA/SHRA Positions are optional and based on the decision of the Hiring Manager.
  • Choose the applicant to whom you wish to make an Offer of Employment.
  • If the employee will be working in an unsupervised capacity with students, or in any capacity with minors, submit an I-9/CBC request through EPAF, specifying that a background check is needed.
  • Submit an I-9/CBC request through EPAF for the new employee's I-9. If a background check is requested as well, both can be combined in a single request. You will be given a link to view progress on the I-9/CBC tracking spreadsheet.
  • Please do not allow the employee to start working before the background check and/or I-9 are complete.
  • If the candidate has NEVER worked for UNCW, the Hiring Manager MUST enter an Employee Record Update following the EPAFs: Electronic Personnel Action Forms User Guide to create a new employee record.  This action generates an email to Human Resources to enter the new employee into Banner.
  • Once the Offer of Employment has been accepted AND the Hiring Manager has been notified by Human Resources of the new temporary employee’s ID# (850#), the Hiring Manager can enter the EPAF Assignment following the EPAFs: Electronic Personnel Action Forms User Guide.

If the Temporary SHRA Position requires specialized skills and/or credentials, the hiring manager should:

  • Create a Temporary SHRA Position Posting following the PeopleAdmin Procedures for Hiring Temporary Employees.
  • Once the posting has closed, review the applications following the PeopleAdmin Procedures for Hiring Temporary Employees.
  • Choose the applicant/applicants being considered for the position.
  • Interviews of applicants for Temporary SHRA Positions are optional and based on the decision of the Hiring Manager.
  • Once an applicant is chosen for hire, create a Hiring Proposal following the PeopleAdmin Procedures for Hiring Temporary Employees.
  • If the employee will be working in an unsupervised capacity with students, or in any capacity with minors, submit an I-9/CBC request through EPAF, specifying that a background check is needed.
  • Submit an I-9/CBC request through EPAF for the new employee's I-9. If a background check is requested as well, both can be combined in a single request. You will be given a link to view progress on the I-9/CBC tracking spreadsheet.
  • Please do not allow the employee to start working before the background check and/or I-9 are complete.
  • If the candidate has NEVER worked for UNCW, the Hiring Manager MUST enter an Employee Record Update following the EPAFs: Electronic Personnel Action Forms User Guide to create a new employee record.  This action generates an email to Human Resources to enter the new employee into Banner.
  • Once the Offer of Employment has been accepted and the Hiring Manager has been notified by Human Resources of the new temporary employee’s ID# (850#), the Hiring Manager can enter the assignment following the EPAFs: Electronic Personnel Action Forms User Guide and update PeopleAdmin following the PeopleAdmin Procedures for Hiring Temporary Employees.

Employee's First Day

On the employee’s first day of work, the Hiring Manager should provide the employee with the following.

  1. W-4 and NC-4 Instructions and have them enter their W-4 and NC-4 tax withholdings in SeaNet.
  2. Direct Deposit Form and have the employee complete and sign the Direct Deposit Form, attach a voided check or written documentation from the employee’s bank listing the correct account number and bank routing number and submit the Direct Deposit Form to the Payroll Department located on the second floor of the Administrative Annex.
  3. Temporary Parking Permit (obtained from the UNCW Parking and Transportation Office located in Auxiliary Services in Warwick Center) and explain the rules and regulations surrounding parking on campus.
  4. UNCW One Card Identification (I.D.) Card Request to be completed by the Temporary Employee and delivered to the UNCW One Card Office in Auxiliary Services in Warwick Center to obtain their UNCW One Card.

Getting Started

  1. Check to see if an EHRA Temporary Position exists for the fund from which the department wishes to pay the temporary employee.
  2. If not, the Hiring Manager will need to complete a Pooled Position Request Form and submit the signed request to budgetoffice@uncw.edu.
  3. The Budget Office will notify the Hiring Department of the new Position #.
  4. Create a job description listing the expected duties of the prospective Temporary EHRA Employee.
  5. Determine an appropriate hourly rate of pay and number of hours the Temporary EHRA Employee will be expected to work.
  6. Check with the Departmental Business Officer to make certain there is adequate funding in the appropriate fund/accounts to cover the cost of the Temporary Employee’s wages as well as 7.65% for Social Security.

Recruiting & Hiring

Temporary EHRA Positions require specialized skills and/or credentials. Therefore, the following procedures should be followed:

  1. Create a Temporary EHRA Position Posting following the PeopleAdmin Procedures for Hiring Temporary Employees.
  2. Once the posting has closed, review the applications following the PeopleAdmin Procedures for Hiring Temporary Employees.
  3. Choose the applicant/applicants being considered for the position.
  4. Interviews of applicants for Temporary EHRA Positions are optional and based on the decision of the Hiring Manager.
  5. Once an applicant is chosen for hire, create a Hiring Proposal following the PeopleAdmin Procedures for Hiring Temporary Employees.
  6. If the employee will be working in an unsupervised capacity with students, or in any capacity with minors, submit an I-9/CBC request through EPAF, specifying that a background check is needed.
  7. Submit an I-9/CBC request through EPAF for the new employee's I-9. If a background check is requested as well, both can be combined in a single request. You will be given a link to view progress on the I-9/CBC tracking spreadsheet.
  8. Please do not allow the employee to start working before the background check and/or I-9 are complete.
  9. If the candidate has NEVER worked for UNCW, the Hiring Manager MUST enter an Employee Record Update following the EPAFs: Electronic Personnel Action Forms User Guide to create a new employee record.  This action generates an email to Human Resources to enter the new employee into Banner.
  10. Once the Offer of Employment has been accepted and the Hiring Manager has been notified by Human Resources of the new temporary employee’s ID# (850#), the Hiring Manager can enter the assignment following the EPAFs: Electronic Personnel Action Forms User Guide and update PeopleAdmin following the PeopleAdmin Procedures for Hiring Temporary Employees.

Employee's First Day

On the employee’s first day of work, the Hiring Manager should provide the employee with the following.

  1. W-4 and NC-4 Instructions and have them enter their W-4 and NC-4 tax withholdings in SeaNet.
  2. Direct Deposit Form and have the employee complete and sign the Direct Deposit Form, attach a voided check or written documentation from the employee’s bank listing the correct account number and bank routing number and submit the Direct Deposit Form to the Payroll Department located on the second floor of the Administrative Annex.
  3. Temporary Parking Permit (obtained from the UNCW Parking and Transportation Office located in Auxiliary Services in Warwick Center) and explain the rules and regulations surrounding parking on campus.
  4. UNCW One Card Identification (I.D.) Card Request to be completed by the Temporary Employee and delivered to the UNCW One Card Office in Auxiliary Services in Warwick Center to obtain their UNCW One Card.

Forms

Training

For help with the EPAF and/or FLAC processes, please visit the HR Information Systems Banner HR page.

Banner HR

Contact Human Resources

Phone: (910) 962-3160
Fax: (910) 962-3840

hrsearch@uncw.edu

Administrative Annex 1046
Wilmington NC, 28403

Office Hours:

Monday-Friday: 8 a.m.-5 p.m.

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