Dual Employment

Talent Acquisition Talent Acquisition

Dual employment occurs when an employee of one state agency provides services for another state agency. This includes university employees but not public school teachers.

Who do I contact?

To start the dual employment process, please contact your business officer or HR liaison. The following people are available for additional assistance.

For help with:	Contact:
Another state institution needing to determine if a UNCW employee is to be paid as a dual employee	Talent Acquisition Team Human Resources 910.962.3160
Guidance on CP-30 form for "borrowing"; disbursements/AP questions	Joanne Ferguson Controller's Office 910.962.3647 fergusonj@uncw.edu
Guidance on travel expenses for "borrowing"	Debbie Jewell Travel/Accounting Office 910.962.4217 jewelld@uncw.edu
Guidance on CP-30 form for "parent"; budget questions	Budget Office 910.962.3327 budgetoffice@uncw.edu

When UNCW is the "Borrowing" Agency

Before dual employee provides services to UNCW

If the dual employee is being reimbursed for travel expenses or UNCW is prepaying local lodging or airfare, the following should be completed prior to the dual employee providing services to UNCW:

Complete and submit the New Vendor Set Up form if the dual employee has never been a vendor, student or a previous employee of UNCW (i.e. does not have an 850xxxxxx ID#)
Create and submit a Pre-Approval in Chrome River for the dual employee’s travel expenses and/or prepayments

NOTE: Choose “Non-Employee Travel” as the report type

After dual employee provides services to UNCW

After the dual employee has completed their services to UNCW, please complete the following steps:

Step One

Fill out the CP-30 Dual Employment Certification Form [PDF], Section I. See below for detailed instructions on filling out this form.

Upper left quadrant of the form:

Name of agency: UNC Wilmington
Rate and time if appropriate: Hourly rate and number of hours worked (if not paying a lump sum)
Agency code and subhead: UWI6060
Signature of contracting agency official: The budget authority of the fund being used to pay the dual employee

Upper right quadrant of the form:

Salary for service: Gross wages for services provided (do not include any travel expenses)
Travel: Travel expenses incurred by dual employee (does not include meal per diem). Travel is reimbursed directly to the dual employee via Non-Employee Travel reimbursement request and supported by receipts (see instructions below)
Subsistence: State per diem for allowable meals and reimbursed directly to dual employee
Gross due employee: Total of “Travel” and “Subsistence”
Matching retirement: Leave blank
Matching Social Security: The borrowing agency must remit the employer portion of FICA taxes when paying the parent agency for their employee. This rate is currently 7.65% or .0765. Multiply .0765 and “salary for service” and enter that amount on this line. For example, if the dual employee is receiving $1,000 for his services, UNCW will remit a total of $1,076.50 to the parent agency. $1,000 for services rendered and $76.50 for the 7.65% FICA tax.
Indirect expense: Leave blank
Direct cost: Leave blank
Total payment due parent agency: Total of “salary of service” and “matching Social Security”. This is the amount entered on the check request to the parent agency.

Step Two

Create and submit an AP check request in Chrome River for payment to parent agency (the agency that employs the dual employee)

Check should be payable to the parent agency
The amount is the “Total Payment Due Parent Agency” on CP-30 form
Use account code 921940 Dual Employment
Upload a copy of the completed CP-30 and indicate that a copy should also be included with the payment

Step Three

Create and submit a Travel Expense Report in Chrome River to reimburse the dual employee for travel expenses

Choose “Non-Employee Travel” report type
Choose the mosaic “expense tiles” related to the travel expenses being reimbursed to the dual employee
Upload required receipts
Upload a copy of the completed CP-30

If you have questions about completing Section 1 of the CP-30, please contact Joanne Ferguson.

If you have questions about reimbursing or prepaying travel expenses, please contact Debbie Jewell.

When UNCW is the "parent" agency

If a UNCW employee provides services for another state agency, UNCW is the “parent agency.”

What is the process when UNCW is the "parent" agency?

The budget office will notify employee when payment and CP-30 form is received from borrowing agency and request signatures from employee, supervisor, and department head.
Once payment is received and all signatures obtained, budget office will forward to payroll for our employees.

For additional questions or guidance, contact the budget office: 910.962-3327.

For additional resources, refer to NC OSHR: Dual Employment Policy.