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Meeting Info

Staff Senate

Staff Senate meetings are held on the second Wednesday of the month at 2 p.m. Please join as your schedule allows; drop in or stay the whole time. 

The agenda for each meeting is attached to the meeting reminder emailed to all staff. 

 

Below are the minutes from meetings since June 2023.

 

Minutes

Call to Order

Roll Call
Susan Smith, Ashley Adams, Abigail Beck, Tatum Bowman, Denise Bradley, Crystal Chapman, Andrew Ellington, Christie Hernandez, Ashlee Jensen, Sue Johnson, Lane Joyner, Lois Kubinak, Ezgi Mahnken, Nile McKibben, Brandon Organ, Heather Peedin, Timothy Roney, Shawn Spencer, Shawn Sproatt, Danny Sujanani, Lincoln Walburn, Angie Wiggins, Leslie Wright, Taniesha Young

Confirmation of Quorum
Quorum met

Reading Conflict of Interest Statement
“As Parliamentarian of the UNCW Staff Senate, it is my responsibility to remind all members of the Senate of their duty under UNCW Staff Senate conflicts of interest policy to avoid conflicts of interest and appearances of conflict of interest as required by this policy. Each member has received the agenda and related information for this Senate meeting. If any delegate knows of any conflict of interest or appearance of conflict with respect to any matter coming before the UNCW Staff Senate at this meeting, the conflict or appearance of conflict should be identified at this time.”

Welcome

February Minutes Approved

Shawn Spencer, Global Travel Grant Recipient

  • Presented about professional development experience and process to apply.

Ginny Barr & Lola Dineen, Office of Annual Giving

  • Seahawks Give: April 2-3, 2024

Human Resources Report:

  • Engagement survey kickoff coming up
  • SHRA salary ranges>communication from System Office has not happened-goal was for all campuses to release at the same time-HR will probably post them next week and send out communication
  • Transitions to EHRA will be delayed-have to wait for the new ranges
  • Personal Leave-new category of leave-no effective date-no sooner than July 1, 2024-earn 26 days of personal leave (new employees) personal leave will never pay out
  • Next month a representative from Headspace will be here to present
  • Calm app-surpassed 400 employees sign up-can have up to 5 dependents-there’s only 500 seats available
  • SHRA/EHRA transition>other universities have already transitioned but we haven’t-UNCW has converted the groups they could-System Office knew salary ranges were coming so they had to stop the conversion until all ranges are in place-employees will be given 60 days to make their decision
  • Complaints regarding lack of transparency from HR on new career banding-we had to find out from other universities
  • EHRA new ranges will also be posted to website
  • SHRA competency profiles are on the website
  • Desk audit-consultant will sit with the employee and go through their job description/duties
  • Elaine Doelle is the one to reach out to if you don’t want to be in the forum setting
  • EHRA positions posted do not show the salary-can that be added? It’s an option to include it but most do not

Chancellor Report:

  • Please give for Seahawks Give campaign
  • enrollment (see Fac Senate update)-my goal is to make sure we grow - the way to get more money is taking on more students
  • Campus Master Plan please pitch in ideas - Welcome Center at north campus-we have a consulting firm working with us to give estimates for renovations, replacing, etc- I want to have a place where faculty and staff can meet to have a drink to get out of the office
  • Master Plan website
  • Transportation on Master Plan-very high on the scale
  • 5 schools doing well: Chapel Hill, NC State, Wilmington, App State, and Charlotte
  • Legal sports gambling just passed-any ideas how we’ll use that money? Athletics is a support unit-some of the funds went to the leg raise everyone received

Treasurer's Report:

  • Still in excellent condition

Committee Reports:

  • Bylaws
    No report

  • Communications
    No report

  • DEI
    Courage Rising Symposium: Sovereignty, Advocacy, and Self-Definition  
    March 28th (day before good Friday) from 8:30 am – 1:00 pm 
    Education Building, Multipurpose Room 162 
    Registration is now open
    Go to: uncw.edu, Search “Courage Rising”, click the first result News & Events 
    The Staff Senate DEI committee co-chairs will lead a workshop focused on converting the crowd-sourced DEI priorities from last year’s symposium into actionable next steps. Hoping participants leave that session with solutions within their power to create the change we wish to see as well as identify larger initiatives that may direct our workplan over subsequent years. 

    Want to recognize that March is Women’s History Month and also Social Work Month 

    Update on Campus Events: 
    Be Kind to Your Mind: Mental Health Awareness 
    This Saturday, March 16th, 11 am – 4 pm 
    Bowstrings Burgers and Brewyard (1002 Princess Street).  
    Fostering health, wellbeing, and belonging. Local Artists, Live Music, Mental Health Providers. And if you have ever hung out with our SSW, you already know it will be “Good vibes.” 

    LGBTQIA Allies – workshops Mohin-Scholz LGBTQIA Resource Center 
    UNCW.edu Search “Safe Zone”, first result 
    Active Ally - March 14th, 10:00 am - 12 noon REGISTER HERE 
    Using our History to Heal - April 25th, 10:00 am - 11:30 pm 

    3/31 International Transgender Day of Visibility: acknowledges that transgender rights are human rights, celebrates the achievements and resilience of transgender, nonbinary, and gender non-conforming persons around the world, recognizes their bravery in their struggle for equality and inclusion, and recognizes the work yet to be done for them to be able to live authentically, safely, and with dignity. 

    Kenan Auditorium Events: always cultural events happening at Kenan 
    Uncw.edu, Search Kenan, second result, Kenan Auditorium, “see upcoming events” 

    March 19th, at 7:00 pm: Rebekah Taussig. Disability Advocate who invites us into her experience of living in a body that looks and moves differently than most.  

    CHHS HHS Week, April 8 – 12 : Uncw.edu, Search HHS Week, first result 
    All are welcome, you can register right there on the website, truly something for everyone interested in promoting wellness and health equity in our community, maternal health summit, etc.

  • Engagement
    Making progress-not stressed

  • Faculty Senate
    Applications 21,800, 18% acceptance rate. Chancellor said: Thankful to be at UNCW and not having to reduce staffing and programs. We are in a good position- reputation wise, program wise, enrollment wise and financially. I’m not worried and when/if I am then I’ll let you know. If I’m not worried then you shouldn’t be either.

  • Nominations
    We have the letter ready to be sent out to Nominate Staff members for the Staff Senate and or nominate yourself etc., giving special thanks to Tatum for her willingness to spearhead the Qualtrics survey and update the letter going out. I will also ask that each committee member speak briefly about their committees and how much time someone could expect to spend if they choose to join that committee. I will also ask Susan to send out the letter via the Staff Senate Email. 

  • Orientation
    No report

  • Scholarships
    Staff Senate application went live on December 1. Priority deadline was March 1, 2024, applications accepted until June 1, 2024.

    Staff Global Travel Grant application open through May 31 for travel associated with the following academic year.

    We are collaborating with the communications committee to create a step-by step tutorial for navigating the scholarship application that we can use next cycle.

    We have received positive feedback from the staff senate scholarship promotion efforts, especially the social media posts – shout out to communications committee for their help

  • Staff Priorities
    Please take some time to read Chancellor Volety’s email regarding the UNC System Employee Engagement Survey

SGA Report: Justus Lacewell

  • Wrapping up the year which ends in about 3 weeks.

IT Updates:

  • In reference to the Chancellor talking about seeing someone on campus who doesn’t know where they are-working on developing  a campus app-Jarat Piner is project manager for this project-Aaron Culler with ITS talked about phishing has gotten more prevalent than ever-if you receive an email that asks you anything, always verify the sender-get a source of truth when contacting vendors-always reach out to IT directly if you have any questions/issues

    90 days’ notice is preferable for renewing or getting new software-once the software has been vetted once, it should not have to be vetted going forward

Round Table & Kudos:

  • Staff Assembly next Monday and Tuesday-new ranges will be discussed
  • Office of Sustainability looking for glass jars with metal lids -drop off in Warwick 8-4pm
  • Underway for campus race to zero waste Recycling | UNCW
  • UPD made a “Well-Being” brochure
  • Friday night at Kenan-poetry $15 for staff


Adjourned - 3:52 pm

Respectfully submitted,
Heather Peedin
Staff Senate Secretary (2023-2024)

Call to Order

Roll Call
Susan Smith, Ashley Adams, Abigail Beck, Tatum Bowman, Brian Cardone, Crystal Chapman, Ashley Cribb, Andrew Ellington, Christie Hernandez, Ashlee Jensen, Sue Johnson, Lane Joyner, Lois Kubinak, Ezgi Mahnken, Nile McKibben, Brandon Organ, Heather Peedin, Timothy Roney, Shawn Spencer, Shawn Sproatt, Danny Sujanani, Lincoln Walburn, Angie Wiggins, Leslie Wright, Taniesha Young

Confirmation of Quorum
Quorum met

Reading Conflict of Interest Statement
“As Parliamentarian of the UNCW Staff Senate, it is my responsibility to remind all members of the Senate of their duty under UNCW Staff Senate conflicts of interest policy to avoid conflicts of interest and appearances of conflict of interest as required by this policy. Each member has received the agenda and related information for this Senate meeting. If any delegate knows of any conflict of interest or appearance of conflict with respect to any matter coming before the UNCW Staff Senate at this meeting, the conflict or appearance of conflict should be identified at this time.”

Welcome

January Minutes Approved

Dr. Christine Reed Davis, Vice Chancellor Student Affairs

  • Introduced herself-bringing the love from Student Affairs-talked about her background in university setting-I want to collaborate with staff-I’m in a space of listening/learning/hearing what is happening on this campus-I’m promoting Teal Tuesday (don’t see enough of it)-very active on Instagram @UNCW Student Affairs

Resolution from Roger Shew

  • Motion to table it and recommend a town hall meeting - second and approved.

Human Resources Report:

  • Career Banding-system office developed new market-based bands-approved in January-went to Governor for signature and will be released in next two weeks-waiting for guidance-will be updated in Banner and People Admin-and on HR website
  • LMAR is a possibility but won’t know until Legislature votes on it
  • EHRA salary ranges to be updated-by end of May
  • Conversion process-cannot start until we receive the new ranges-delaying to September timeframe
  • Changes to EHRA policy-change in nomenclature-Exempt Professional Staff (EPS)-leave program changes in effect Jan 2025
  • How will delay in conversion effect vacancies-vacant positions will convert to EHRA and we will use the SHRA ranges until EHRA ranges are ready, info coming in two weeks will come through email, SWOOP, and website, no money is coming with the new ranges-depts can use their own funding to give increases
  • Amy Hector: Engagement & Recognition (PPT)
  • Kelly Kennedy: check SWOOP for HR announcements and the black bar in the middle (takes you to HR News & Events-Feb 1 introduced CALM app

IT Updates, Aaron Culler:

  • OAuth 2.0: When using various applications, many of these applications, upon sign-up generally allow utilization of another account for authentication. For instance, using your Facebook account to sign-in to Spotify. These authentication agreements require selection of various permissions that the user (that’s you) grants the application (Spotify). These commonly include things like access to your profile info, your friends list, etc. However, some applications, to provide enhanced functionality, request permissions to access your data, access your email, or even send emails on your behalf! If staff/faculty are currently using OAuth for applications, they will see no change. All future OAuth requests will be blocked if above a specific permission threshold, exceptions can be granted upon request (ticket).

    Asset Management: Asset Management is becoming increasingly imperative at UNCW, from a security perspective I need to know what devices are on campus. I just want to make all staff/faculty are aware that efforts are starting to increase to verify and document all devices across campus, and you may be asked to provide information to ITS as we work through the process.

Treasurer's Report:

  • Thank you to Miles Lackey and Chancellor Volety for the funding, we got a tablecloth and tent

Chairs Report: 

  • Staff Priorities Survey Results Presentation (PDF), Susan presented to the Chancellor
  • Please encourage all of your staff to participate in the System Wide Engagement Survey later this semester so that the system hears our concerns.

Committee Reports:

  • Bylaws
    Met a couple weeks ago to finalize changes on the bylaws, adjusted per our discussion and presented the bylaws for approval (PDF). Motion to approve updates, motion second and approved.

  • Communications
    We are still working on the website updates, as stated before these updates take time. We are working with the web team to build out a SnapShot page for the website and hope to have it up this Spring. We have an IT ticket in to be able to post links to files and presentations on the website so stay tuned for that feature. The suggestion box link is working and there has been an added feature to email in staff kudos for Instagram.

    Shared idea for myth busters content to be developed to help educate on parking and other FAQs that may be misrepresented.
  • DEI
    Abigal Beck moved from DEI to Engagement. Ashley Adams created our SharePoint landing page to show members, resources, and document library. Committee reviewed OIDI reports, did not change the way we are structuring our work plan. Have our first meeting with our consultant Dr. Dyer (tomorrow) to prepare for the campus DEI symposium hosted by OIDI on March 29th, a workshop on Staff Priorities for DEI. BFSA Sharepoint Site: Search “BFSA” at UNCW.edu or in the UNCW SPO. To help promote our campus partners and community programmings, the Black Faculty and Staff Association (BFSA) has shared their link for Sharepoint page- check out their Events and Programming for a list of events you can support: Black Faculty and Staff Association - Home (sharepoint.com).

    Events:
    Homecoming: Upperman’s 5th Annual Homecoming Fashion Show is this evening, $15 couples; $8 student; $10 general admission (UNCW Search bar)
    Black History Month: All in the calendar
    - WilmingtonNColor is a Black History Shuttle Tour that the whole family can experience! 200+ years of rich heritage packed up into a 70min ride in downtown Wilmington NC, home of the the only successful government overthrow in American history. Family friendly, work/staff retreat friendly, elementary to college class approved, Church friendly, Fraternity and Sorority fellowship and family reunion ready, this tour has so much in store. Now accepting groups as small as 3.
    - Explore Wilmington’s African American History: Venita Jenkins serves as a content communication specialist in the Office of University Relations at UNC Wilmington and wrote this piece for 2024 Wilmington and Beaches CVB, local guided tours, info sessions, etc. 
    - Film Screenings and Discussions: co-presentation organized by UNCW Office of the Arts, WHQR Public Radio, Cucalorus, Southern Circuit Tour of Independent Filmmakers, South Arts, National Endowment of the Arts, and Working Films. All at Jengo’s Playhouse -
    - Friday, February 16, 7:30 PM, Breaking the News: A film about women and LGBTQ+ representation in journalism.
    - Friday, March 29, 7:30 PM, After Sherman: Film about how descendants of enslaved Africans use faith as a survival tool in the fight for equality.
    - Friday, April 5, 7:30 PM, We Will Speak: A film about the work of activists, artists, and youth to help save the Cherokee language from the brink of extinction.
    - Global Connections -- An International Education Symposium. Virtual, on the morning of April 8th. Co-sponsored by CHHS and OIP. Showcasing CHHS study Abroad programs and the transformative power of international education.

  • Engagement
    The committee has met and is in the beginning stages of planning for strides. We have secured May 14th and have May 21st as a rain date if needed. The committee has decided to stick to the Amphitheater as the location due to the shade and better setup for gathering and socializing. Some ideas we are floating around are featuring departments, businesses that offer us discounts and alumni owned businesses. We would also like to offer free or discounted birds for the event and have started those conversations. We have connected with the rec center to provide outside games for the event as an additional feature. We would also like to ask paws for people dogs to come out to the event for a certain amount of time. As a committee we have questioned if the name of the event should continue to be ”Staff Senate Strides” due to the evolution of the event post covid. We would love feedback from the Senate on this topic.

    We will gladly accept any help from senators as we plan this signature event. Our next meeting in Feb 23 at 10 AM, please email Lane Joyner if you would like to be added to that meeting.

  • Faculty Senate
    Chancellor’s Report-we have reached and surpassed the $125 million goal for Like No Other: The Campaign for UNCW. More than 35,000 campaign donors. More than $5 million given by UNCW employees. 273 new scholarships, and counting, established to support students. 86% of all gifts made during the campaign have been less than $250 and yet over $125
    million has been raised so far! Like No Other: The Campaign for UNCW will officially conclude at the end of the academic year.

    Thank the Admissions team for their wonderful work-UNCW has had no program cuts.

  • Nominations
    Nominations Committee met twice last week and assigned tasks for various members. We are finalizing staff numbers to ensure we know the number of nominations and elected officials that we will need for the next session in July. Tatum Bowman has created our Qualtrics Surveys to gather nominations information as well as the ballot that staff will use later this Spring for voting.

    We are still accepting nominations for Chair-elect from current Staff Senate Members. Members can nominate someone or members can Self-Nominate through March 13, the date of the next Staff Meeting. Susan is available for questions about this role if you have any. Voting for Chair-Elect will be held in April.

  • Orientation
    Have not met yet this month but have sent out 33 welcome emails to new employees since the January meeting.

  • Scholarships
    Reminders: Staff Senate Scholarship Application is open along with the Global Travel Grant.

    For the scholarship, initial reports show that we have around $3,000 to award for the 2024-25 academic year.

    We met with the GPIE team to learn more about our partnership and the selection process. Flyers are being printed to help promote the Global Travel Grant and we’ll have a guest speaker join us at the next meeting to share their experiences. If senators or fellow staff need anything to help promote and spread the word, please let the committee know.

  • Staff Priorities
    Survey presentation

SGA Report: Ben Woodruff

  • They will have someone going to Staff Senate and Faculty Senate and collaborate with everyone-reach out to him if we need help with anything

Adjourned - 4 pm

Respectfully submitted,
Heather Peedin
Staff Senate Secretary (2023-2024)

Call to Order

Roll Call
Susan Smith, Ashley Adams, Abigail Beck, Tatum Bowman, Denise Bradley, Brian Cardone, Crystal Chapman, Andrew Ellington, Christie Hernandez, Ashlee Jensen, Sue Johnson, Lane Joyner, Lois Kubinak, Ezgi Mahnken, Nile McKibben, Brandon Orga, Heather Peedin, Timothy Roney, Shawn Spencer, Shawn Sproatt, Danny Sujanani, Lincoln Walburn, Angie Wiggins, Leslie Wright, & Taniesha Young

Confirmation of Quorum
Quorum met

Reading Conflict of Interest Statement
“As Parliamentarian of the UNCW Staff Senate, it is my responsibility to remind all members of the Senate of their duty under UNCW Staff Senate conflicts of interest policy to avoid conflicts of interest and appearances of conflict of interest as required by this policy. Each member has received the agenda and related information for this Senate meeting. If any delegate knows of any conflict of interest or appearance of conflict with respect to any matter coming before the UNCW Staff Senate at this meeting, the conflict or appearance of conflict should be identified at this time.”

Welcome

December Minutes Approval - Approved

Randall Library Expansion: Dr. Lucy Holman, Associate Provost & Dean of the Library

  • Expansion information on website
  • Could use volunteers to assist with moving furniture and other materials
  • Will have some spaces reservable for Faculty/Staff only
  • Have a commercial scheduling system for students-some spaces could be on EMS
  • Hoping to get more metered or community parking spaces
  • Buses will stop/pick up here

Roger Shew, Dept. of Earth and Ocean Sciences

  • Presented a motion to preserve 100 acres of longleaf forest lands on our main campus

Human Resources Report:

  • Mid-cycle check-ins need to be done-Sept/Nov timeline-Feb 1 self-appraisals due-March begins Full cycle process
  • New employee/supervisor training to learn about Performance Mgmt-HR website
  • In a prior meeting Lori gave an update about SHRA salary ranges being reviewed and updated-process still ongoing with more info to come
  • Voluntary shared leave program (reach out to Diana Waser or Kelly Kennedy with questions)
  • Any update on EHRA conversion? Currently working on it-division business officers have been contacted with position descriptions needed-additional work being done on exempt-some supervisors are having some direct outreach-will be able to participate in sessions to learn difference between SHRA/EHRA to determine what is best for them-it is voluntary-will have a 60-day decision period
  • HR will assist with writing job descriptions-not currently being offered but is coming-until then HR will do 1:1 meetings to assist with writing job descriptions

Treasurer's Report:

  • We are back in a good status-thank you VC Lackey, the Chancellor and Susan for pushing so hard for that

Committee Reports:

  • Bylaws
    Email coming out for a work meeting Jan. 24 at 2pm at Student Rec Center Room 219-bring questions to the meeting. Goal is to have a final document at next Senate meeting. We have completed our review of the bylaws and they have been added to the Teams Drive under general information. This is a PDF copy of the working document we have in our subcommittee folder as I don’t want any errant changes to happen in the document. If you have any questions or concerns about the updates, you can reach out to me and I’ll share with the committee, but we will also have a working meeting on 1/24 at 2 pm in Leonard Student Recreation Center Rm 219. During that work meeting, we will go through each change for anyone who is curious about why we have made the changes we have.  

  • Communications
    Remember to submit bios to them. Share kudos with them. Let them know if you have questions about the request form. Still updating website, added a section for recommendations. Any feedback you have please send it through Teams or email Lane or Crystal.

  • DEI
    We had a very productive meeting Monday using a new communication strategy proposed by Ashley Adams and developed by Taneisha Young. We approved a new filing structure also proposed by Ashley that will archive some information into previous years and take us into our fourth year of this committee. Happy to report that Dr. Jaquline Dyer, Director of the Doctorate of Social Work Program and Associate Professor of Practice at Simmons University's School of Social Work has agreed to consult with us on our workshop at the upcoming campus DEI symposium (in April) – the UNCW Office of Institutional Diversity and Inclusion will fund her work with us. Upcoming Campus DEI Events, more on Staff Senate General page calendar:  

    Pop-Up Career Closet (Career Center), Wednesday - 2/21/2024, 10:30 am - 2:30 pm, FUU Town Square, ask Leslie Wright 

    Parade and a workshop on inclusive language: MLK Day of Service with Upperman, 1:30 – 5:00 pm at DREAMS Center for Arts Education, All welcome. 

    Interested in volunteering with Hawk's Harvest? Register for our weekly restock shifts on GivePulse

    Upcoming Martin Luther King Jr. Holiday Events and Programming!
    The Upperman African American Cultural Center invites the campus and community to a day of service to commemorate the life and legacy of Dr. Martin Luther King Jr.  Join others from 1:30 to 5 p.m. on Jan. 15 at the DREAMS of Wilmington (901 Fanning St, Wilmington, NC 28401) to honor Dr. King's legacy. Please use the QR code to RSVP to mark your participation. Additionally, a MLK Celebration taking place on February 7th at 7PM in Kenan Auditorium.

  • Engagement
    No update.

  • Faculty Senate
    No update.

  • Nominations
    Postponed until further notice.

  • Orientation
    No update.

  • Scholarships
    Application is open-March 1 priority deadline-will accept until June 1-looking at confirming what the endowment funds will be-Global Travel Grant app is also open through May 31-reminder about the textbook scholarship program-can use this scholarship even if taking classes at a sister institution.

  • Staff Priorities
    We had 399 people take the survey, some quick demographic information for everyone: 236 were SHRA, 47 were SHRA Exempt, 116 were EHRA.

    Division breakdown: 178 Academic Affairs, 107 Business Affairs, 34 Chancellor’s Division, 63 Student Affairs, 17 Advancement

    Time at Institution: 52 under 1 year, 168 1-5 years, 93 6-10 years, 97 11+ years

    The committee will be reviewing the data closely and creating a presentation for Susan to share with the University Administration. There were a lot of qualitative responses to questions that will take time to go through, but the initial cursory look of the data seems positive. Once the presentation has been created, we will share with the Senate.

IT Update, Lauren Brant:

  • TIMs-no hard deadline-just check to make sure everything is accurate-reach out to the administrator if you have questions
  • Susan to add ITS to our agenda

Roundtable and Kudos, Updates:

  • New Vice Chancellor for Student Affairs begins Tuesday (Dr. Christine Reed Davis)

  • Homecoming TEALgate has sold out, other events still open

  • Next round of supervisor development has opened up 

  • ACE welcome back show Friday-next month is going to be insane to look at the calendar 

  • 30 new parking spaces along Plylyer for students 

  • Shout out to Crystal for all her hard work 

Adjourned - 3:46 pm

Respectfully submitted,
Heather Peedin
Staff Senate Secretary (2023-2024)

Call to Order

Roll Call
Susan Smith, Abigail Beck, Denise Bradley, Brian Cardone, Crystal Chapman, Ashley Cribb, Andrew Ellington, Christie Hernandez, Sue Johnson, Lane Joyner, Lois Kubinak, Ezgi Mahnken, Chris McQueen, Brandon Organ, Heather Peedin, Timothy Roney, Shawn Spencer, Shawn Sproatt, Danny Sujanani, Lincoln Walburn, Angie Wiggins, Leslie Wright, & Taniesha Young

Confirmation of Quorum
Quorum met

Reading Conflict of Interest Statement
“As Parliamentarian of the UNCW Staff Senate, it is my responsibility to remind all members of the Senate of their duty under UNCW Staff Senate conflicts of interest policy to avoid conflicts of interest and appearances of conflict of interest as required by this policy. Each member has received the agenda and related information for this Senate meeting. If any delegate knows of any conflict of interest or appearance of conflict with respect to any matter coming before the UNCW Staff Senate at this meeting, the conflict or appearance of conflict should be identified at this time.”

Welcome

LinkedIn Learning: Brittany Denning, Senior Instructional Designer

  • Where might this live on the website? Distance Ed and learning -also through TAC and search LinkedIn Learning
  • Does it keep up with certificates? Yes-can see learning history and certificates.

Campus Master Plan: Zachary Manfredi, Capital Project Manager

  • Zach Manfredi is the point of contact-email him with questions/ideas (can also complete the online survey and feedback will go to a shared mailbox)

Human Resources Report:

  • Make sure you use your personal observance leave
  • Be sure to look at your paystubs in Dec-specifically medical deductions
  • Filled C&C position (Kelly Stephens) they are now fully staffed
  • Feedback on supervisor training-positive feedback after sessions ended-supervisors want more time to engage with one another-will work on that in going forward

Treasurer's Report:

  • Thank you to Miles Lackey and Chancellor Volety for the funding.

Chair's Update:

  • Full on-call meeting for full body of staff assembly-issues came up that we didn’t know about-huge proposed changes for staff-regarding leave for EHRA-has not been voted on yet-we want them to pause on the voting until we can get more information-current employees would be grandfathered in as long as they stay with their current institution-BOG has not made this vote yet
  • Reminder to use your personal leave time over Winter Break

Committee Reports:

  • Bylaws
    Finalizing the last of the changes and will be presenting the changes to the Senate in January, with a special work meeting 2 weeks after to address any concerns to the changes for a final vote in February.

  • Communications
    Busy updating website still-partner with Engagement for scavenger hunt-thank you to all that helped-working with other committees for any requests they have.

  • DEI
    Co-chairs Ashlee and Taniesha met with Chief Diversity Officer, Donyell Roseboro to discuss DEI initiatives taken place around campus and to inquire about support for the spring DEI Symposium. We were able to secure funds to assist with the programming for the staff senate portion. Additionally, DEI committee brainstormed with what faculty or staff either within our UNCW community or beyond would be a good fit.

    DEI committee reached out to last year’s presenter, Dr. Jacqueline Dyer who is an Associate Professor of Practice in the School of Social at Simmons University. She has committed to serving as an advisor to work with our committee for the presentation and building of the great work discussed last year. Committee will be connecting with Dr. Dyer the week of January 8th to set a workflow process for our collaboration.

    Upcoming Events- Dr. Martin Luther King Jr. Day Parade and Commemoration on Monday, January 15th  - https://www.wilmingtonandbeaches.com/event/dr-martin-luther-king-jr-day-parade-and-commemoration/5697/. This year’s theme is Where do We Go from Here Chaos or Community

  • Engagement
    Join us after the senate meeting for refreshments and time with your fellow senators.

  • Faculty Senate
    There will be an enhancement to the Staff Advising group-this creates 12 new staff positions, 6 professional advisors each in each of the two new colleges.  The goal is to have them staffed by July 2024.  Hiring process to begin in January with the 2 new directors’ positions first, and then 5 advisors for each college in March-April.

  • Nominations
    We have met and have been discussing when the Nominations Committee will be ramping up efforts, however we have also been tasked with the Chair Elect situation and Nile and I will be meeting about that soon. Other than that, all good with Nominations.

  • Orientation
    We are still sending out welcome emails to new employees inviting them to staff senate meetings. Expecting some possible changes in the spring semester if onboarding can do any in person new employee events.

  • Scholarships
    Staff Senate application went live on December 1. Priority deadline is March 1, 2024, applications accepted until June 1, 2024.

    We are working on promotional materials to market the scholarship on social media, website, SWOOP, CHWKTV, flyers, etc. 

    Please promote the scholarship in your areas/departments!

  • Staff Priorities
    We ended up receiving 448 responses to our Staff Priorities Survey – the committee is working on compiling all survey results into a presentation to be shared with the executive committee and the senate body after winter break.

Roundtable and Kudos, Updates:

  • Bookstore giving additional 10% on top of your 20% through tomorrow
  • New facelift for 2FA- (screenshot in the chat)
  • Life cycle computer replacement-only laptop options? More prudent for laptops to be primary version-there is a comment section and IT will have conversations with you if you have a desktop need-Inventory can be found on TIMS hub (link is in the chat) -if you have a computer in your inventory that you physically do not have, let IT know and they will have it removed from your inventory

Adjourned - 4:13 pm

Respectfully submitted,
Heather Peedin
Staff Senate Secretary (2023-2024)

Call to Order

Roll Call
Susan Smith, Amanda Jones, Ashley Adams, Tatum Bowman, Denise Bradley, Brian Cardone, Andrew Ellington, Christie Hernandez, Ashlee Jensen, Sue Johnson, Lane Joyner, Lois Kubinak, Reddgo Long, Ezgi Mahnken, Nile McKibben, Chris McQueen, Brandon Organ, Heather Peedin, Timothy Roney, Shawn Spencer, Danny Sujanani, Lincoln Walburn, Angie Wiggins, Leslie Wright, and Taniesha Young

Confirmation of Quorum
Quorum met

Reading Conflict of Interest Statement
“As Parliamentarian of the UNCW Staff Senate, it is my responsibility to remind all members of the Senate of their duty under UNCW Staff Senate conflicts of interest policy to avoid conflicts of interest and appearances of conflict of interest as required by this policy. Each member has received the agenda and related information for this Senate meeting. If any delegate knows of any conflict of interest or appearance of conflict with respect to any matter coming before the UNCW Staff Senate at this meeting, the conflict or appearance of conflict should be identified at this time.”

Welcome

Updates from the Provost: James Winebrake

  • Academic Afairs updates-we just have to remind ourselves of the noble work we do here
  • The university has been amazing in terms of stepping up
  • In my 4th year here we have set up our 5th college at UNCW
  • We had a fantastic year of enrollment-largest class ever
  • First year retention rate is highest we’ve seen at 85%-4 new programs in the master queue (we are allowed to have 5)-one complaint we’ve received is that we could do a better job at advising our students-several position searches going on-Randall expansion expected to open in September-funding for Kenan Auditorium/McNeil/Deloach-we moved into an R2 classification because of the extensive research we’ve done-new Faculty Policies from System Office-Talked about the Community Engagement & Impact Organizational Alignment-firm believer in communicating listening open-mindedness transparency and hearing from staff about the particular issues you face-I do have a commitment to bring these issues to the appropriate people
  • Lane-any ideas as far as staffing? Two different areas are working on community engagement so the thought is, should they work together?-where do they need support and how do we structure that
  • Timothy-what are we going to do about housing?-they are looking at local apartment complexes and making arrangements for leases-details currently being worked out Human Resources Report: Val Heil, Director of Talent Acquisition

DEI Committee Presentation: Ingrid Dearborn, Senior Asst. Director of Diversity Initiatives


Human Resources Report:

  • Service Awards-it was a great event to recognize service
  • Cobbler and ice cream social we had more than 500 employees come within the first 2 hrs-night session was also well attended
  • We have two new appointments in HR Deb Spencer in C&C and Director of HR Systems is Kirk Radabaugh
  • Kelly Kennedy-reminders for open enrollment and adding new dependents you need to upload by November 17-Nov 30
  • University system is going with a single record keeping company for retirement (TIAA) Jan 1 and going forward  

Treasurer's Report:

  • Not looking good-need some money moved around

Chairs Update:

  • Staff Assembly-thank you to ones who hosted the conference
  • Meeting with Leadership-get slides from Susan-LMAR not approved for the UNC system-(all 17 campuses) we hope this is a one-off situation-C&C Initiatives>new banding ranges coming-Employee Engagement Survey coming in 2024-Bereavement Leave is being worked on-take the opportunity to go to these Chancellor sessions -Sustainability Office has a trail maintenance event this month Nov 18 9am-12pm

Committee Reports:

  • Bylaws
    I have a great committee-finished review of bylaws this week-chairs please look at your committee descriptions online so we can update-will be ready to present updates in Jan.

  • Communications
    - We have been working on a Communication Request Form
    - Lane goes through the form and how to submit
    - You can only put one request in the form-so if you need a flyer and social media that would be two different requests
    - This will be put on SharePoint site this afternoon-be sure to follow them on Instagram
    - Working to update website still it is a slow process and end result will be fantastic-team doing amazing job on Instagram-please add any tips to Teal Tuesday-send your info to James for senator spotlight

  • DEI
    In addition to other opportunities, make sure you subscribe to the newsletters and social media-events>plan to work with OUR and web redesign team-advertising events now-Can staff senate get our own WaveLink page? (working on that) -check the DEI calendar

  • Engagement
    Met this morning-they will send committee description to Lincoln-thank you to everybody who completed the survey-15 participants-highlights were for professional development opportunities and networking opportunities-two events we are planning for this semester-do a find Sammy scavenger hunt-end of year celebration for senators right after our December staff meeting

  • Faculty Senate
    No updates today-meeting is next Tuesday

  • Nominations
    Updating Qualtrics for nominations-everyone asked to familiarize themselves with.

  • Orientation
    No meeting this month yet-still engaging with new employees-working on dialogue with HR to support efforts for upcoming calendar year.

  • Scholarships
    Competed Nextgen training-Dec application goes live-what can we do to promote-push it out to your teams-maybe making a promo video-please send any marketing ideas if you have them.

  • Staff Priorities
    The Staff Priorities Survey went live on October 27th, and will close next Friday, Nov 17th-The communications committee has been very helpful in getting the word out through social media and SWOOP, and a number of senators have been kind enough to help with getting our digital flyer displayed on tv displays/monitors across campus-We have already received over 300 responses, and hope that number continues to grow over the next week-Please encourage staff in your respective areas to take a couple of minutes to complete the survey-Some people have also expressed interest in setting up a couple of “survey stations” in areas that don’t have many staff computers, and we appreciate everyone’s efforts in getting staff engaged.

Roundtable and Kudos, Updates:

  • NC Diaper Bank Nov 20, 12pm-2pm
  • Check out swap shop-officially open-Tues and Thursday 1-4pm-take your one card-faculty staff and students-they need donations
  • Go to website for Master Plan and give feedback
  • Nov 13-21 canned food drop-off in Alderman
  • ITS-Cyber Security training still open
  • Select Survey is going away Jan-will be using Qualtrics
  • SWOOP article that ITS is reaching asking for feedback to add to their strategic plan
  • Say hello to our 3 new senators
  • Ombudsman position will be posted soon-will report to the Chancellor directly
Adjourned - 4:05 pm

Respectfully submitted,
Heather Peedin
Staff Senate Secretary (2023-2024)

Call to Order

Roll Call
Susan Smith, Amanda Jones, Ashley Adams, Abigail Beck, Tatum Bowman, Denise Bradley, Brian Cardone, Crystal Chapman, Ashley Cribb, Andrew Ellington, Christie Hernandez, Ashlee Jensen, Sue Johnson, Lane Joyner, Reddgo Long, Ezgi Mahnken, Nile McKibben, Chris McQueen, Brandon Organ, Heather Peedin, Timothy Roney, Becker Seifert, Shawn Spencer, Danny Sujanani, James Taylor, Lincoln Walburn, Angie Wiggins, Leslie Wright, Taniesha Young

Confirmation of Quorum
Quorum met

Reading Conflict of Interest Statement
“As Parliamentarian of the UNCW Staff Senate, it is my responsibility to remind all members of the Senate of their duty under UNCW Staff Senate conflicts of interest policy to avoid conflicts of interest and appearances of conflict of interest as required by this policy. Each member has received the agenda and related information for this Senate meeting. If any delegate knows of any conflict of interest or appearance of conflict with respect to any matter coming before the UNCW Staff Senate at this meeting, the conflict or appearance of conflict should be identified at this time.”

Welcome

Open Enrollment Presentation/Q&A: Kelly Kennedy, Director of Benefits

  • Put open enrollment on social media
  • Should have received some materials at home
  • STATE HEALTH PLAN
  • Wilmington Health Specialist-they are doing a trial period-if your PCP is there you should pay nothing.
  • Go to Blue Connect to check PCP-or click find a doctor while enrolling.
  • Make sure you click SAVE while enrolling (green button)
  • State Treasurer’s office sets the rate for having 1 dependent vs multiple dependents.
  • FSA-only $570 rolls over
  • Uses for HAS – Vision/dental copays, prescriptions, DME etc-go to irs.gov for list of what you can use HSA for
  • Wellness benefit with Cancer Plan-can still submit claims from years back & be reimbursed.
  • Example of exam to receive wellness benefit with Cancer Plan = mammogram
  • You can only have one PCP
  • Gynecologist can be PCP.
  • Wellness benefits are retroactive.
  • Cancer plan provides additional money to help with out-of-pocket costs.
  • Wellness benefits-can only submit 1 per person per year
  • How to get a dentist to go in-network? It’s up to them.
  • Accident Plan>to help with out-of-pocket costs.
  • Critical Illness>also has wellness benefit.
  • I’ve had my beneficiaries set up since I got here but every year I get an email saying to add them? That’s because you must set them up for your retirement plan.
  • Is the SSN required for beneficiary? Yes
  • Is there still a $0 copay for mental health therapy sessions? There has never been a $0 copay for this.
  • Best way to access open enrollment-go to UNCW homepage and type open enrollment in search box.
  • Castlight>concierge service-healthcare guide-will walk you through what to expect for diagnosis-process-this is a SHP app.
  • Ginger is merging with Headspace Health>if you already have Ginger, it will be updated.

Human Resources Report: Val Heil, Director of Talent Acquisition

  • Communication going out to campus later this afternoon regarding the Legislative Increases

Chancellor Volety:

  • Budget has passed - I always want more and will go back for more - thank you all for what you're doing - Susan brings me feedback on what she's hearing.

Treasurer's Report:

  • New senator t-shirts are on the back table, please be sure to get yours.

Chairs Update:

  • Staff Assembly update
  • Meeting with leadership

Committee Reports:

  • Bylaws
    Reviewed next 2 articles-Motion to add “The Senate shall include a member appointed by the Student Government Association as Ex Officio, non-voting, non-office holding member.” -Second to Motion and move to vote-Senate voted to add this to the Bylaws.

  • Communications
    Request survey in the works, IG content schedule, website updates continue

  • DEI

  • Engagement
    Survey coming out soon, Tent or Treat Oct. 27

  • Faculty Senate
    Attended monthly meeting, nothing to report

  • Nominations
    Met in early October.  We started our planning and preliminary assigned activities that member will be assigned once we get going.  The Committee will not start actively working until January and after the Bylaws committee has made and passes any new items surrounding thing that could affect nominations.

  • Orientation
    We have paused Employee Network Chats due to low attendance virtually and in person. We have started reaching out to new employees that started in July until present.

  • Scholarships
    Working on flyers to get out on campus, may need help distributing

  • Staff Priorities
    The committee met and revised our initial survey draft using the feedback we received from Senators – thank you to everyone for your suggestions! The updated survey has been submitted to the executive committee for review. We hope to send out the survey to Staff by the end of October!

Roundtable and Kudos, Updates:

Adjourned - 3:32 pm

Respectfully submitted,
Heather Peedin
Staff Senate Secretary (2023-2024)

Call to Order

Roll Call
Susan Smith, Amanda Jones, Ashley Adams, Abigail Beck, Tatum Bowman, Denise Bradley, Brian Cardone, Crystal Chapman, Ashley Cribb, Andy Ellington, Ashlee Jensen, Reddgo Long, Nile McKibben, Chris McQueen, Brandon Organ, Heather Peedin, Timothy Roney, Becker Seifert, Shawn Spencer, James Taylor, Lincoln Walburn, Angie Wiggins, Leslie Wright, & Taniesha Young

Confirmation of Quorum
Quorum met

Reading Conflict of Interest Statement
“As Parliamentarian of the UNCW Staff Senate, it is my responsibility to remind all members of the Senate of their duty under UNCW Staff Senate conflicts of interest policy to avoid conflicts of interest and appearances of conflict of interest as required by this policy. Each member has received the agenda and related information for this Senate meeting. If any delegate knows of any conflict of interest or appearance of conflict with respect to any matter coming before the UNCW Staff Senate at this meeting, the conflict or appearance of conflict should be identified at this time.”

Welcome

Advancement Presentation:

  • Missy Kennedy, AVC University Advancement & Stefanie Norris Ed.D., Director of Transfer Partnerships

    • Donors determine where money goes
    • 688 employees have contributed over $5M
    • 86% of gifts have been $250 or less-have raised $113M
    • Image study found that faculty and staff care about the students
    • With TEALstarter, students will be raising money for their research, clubs, etc
    • Stephanie Norris- 14th year here-about the people and students faculty staff are some of my favorite people-we just give exceptional student experience-alum of UNCW-recipient of scholarship-we have 5 waivers for classes per year-staff senate scholarship was very important to me in pursuing my degree-senator told her to apply-awarded the scholarship-I recommend do the FASFA-write the letter of recommendation for someone applying-I’m also a UNCW donor-financial needs of our students have not been met-we want to continue to offer this offset for them
    • Back to Missy Kennedy-please help us spread the word-talk about the impact of this scholarship on you
    • If someone wants to start a scholarship for something, Advancement is where you’d go to get started.

New Supervisor Training by HR Presentation: 

  • Amy Hector, Senior Learning & Talent Development Specialist
    • Have been talking about this for last 25 years
    • Researched sister schools
    • Talked with colleagues
    • Spent a lot of time gathering to develop a quality product
    • Currently scheduled to meet in-person-online will be offered later
    • Sign up through D2LA
    • Need to have a minimum of 8 but may can accommodate 6-need enough people
    • Would this be appropriate for a supervisor over grad students? Yes any supervisor
    • Not necessarily a supervisor now but want to can they do it? For this particular training, it’s for supervisors only-but they will work on developing a similar plan for people wanting to become a supervisor
    • Susan and Chancellor are coming up with something for growing leadership training-Amy Hector said their goal is to get the LEED program going again

Chair’s Update: 

  • Jarrat Piner-IT Banner 9 coming out in near future-SeaNet is going away-info in SWOOP*** Oct event showcasing campus technologies that faculty and staff use-will market this more as it gets closer
    •  


Human Resources Report:

  • Still no legislative budget yet 

Treasurer’s Report:

  • Have purchased some shirts-spent all of the money-looking for some generous donations
  •  

Committee Reports:

  • Faculty Senate
    Chancellor and Provost Winebrake thanked faculty and staff for all their efforts with a very successful move-in

  • Bylaws
    Met this week and created plan-request for each committee chair to come up with a time commitment for your committee-share with Lincoln to hopefully add to the Bylaws

  • Engagement
    Planning monthly after work get togethers and using the GivePulse software to connect with volunteer opportunities for staff to use for Community Service Leave

  • Scholarships
    Upcoming deliverables-thanks to past chairs for having information in Teams so others can easily follow the process

  • Nominations
    Did not meet this month

  • DEI
    Met this month and discussed work plan for year and agreed-going back to groups for funding-most likely not presenting at October meeting-communication around DEI and belonging events-need to populate the DEI calendar-feel free to add events on there

  • Staff Priorities
    Draft of survey questions created-need feedback from all senators-should be pretty straight forward-take a look at doc posted in Teams to prepare for the work session
    Sept. 27 Work Session on Survey

  • Orientation
    Had our first employee network chat-Oct 3 is next one- the rest of the schedule is posted in Teams-may change it up a little bit (possibly in-person)

  • Communications
    Working on request form hoping ready by October-waiting for news reel feature to provide monthly snapshot-Instagram growing so please follow-Taniesha and I working on content for consistent posting-will be spotlighting senators

 

Round Table & Kudos Updates:

  • Suggestion to form a new committee-Well Being Wednesdays-something we can develop as part of the institution and culture-collectively we plan these activities and programs-Lincoln talked about not enough quiet space for students and that needs attention too right now
    • Mel Cox has some Gallop books to loan to Lois regarding Well Being Wednesdays
    • Lori Preiss spoke about using Ginger/EAP to go along with the Well Being Wednesday
    • Motion to create Well Being Wednesday-Second-and all in favor
    • Please reach out to Lois to assist with establishing this committee
  • Golf tournament coming up Sept 26 at Bryant Park-looking for swag to go under the UNCW tent-please share anything you have-Susan will take anything until she leaves on the 25th-76 participants with some walking around so maybe 100
  • Suggestion box: covered eating area at Admin Annex-met with Chancellor, Miles, and Mark Morgan-something coming soon
  • Parking-we are the cheapest out of all other campuses!!
  • Service awards-there’s been a request to look at them because some felt they were left off the list
    • For service awards> is it possible to look at giving $ for service awards-they are across the system and not something we do
  • Hosting Oct 23-24 UNC Staff Assembly-all 17 campuses will be here-guests are staying oceanfront-Chancellor hosting reception at his house-in Education bldg. for the two days
  • Kudos to Dan Noonan for being great to us and our staff
  • Philip Knowles-Surplus-my team and myself will be hosting an on-campus sale Sept 20! 10-2pm in-person sales- last one was March 2020-at the warehouse on EHS side on plyer drive-cash only-first come first serve-expecting a very large turnout-open to general public and employees, students, etc—will be posting pics-as of now not a recurring situation, just a sale right now
  • Amy Hector-Oct 25 Employee Appreciation event- 1-3pm in Warwick center-ice cream and cobbler & 6-7pm option for non-traditional hours at clock tower lounge
  • Kudos- to Crystal for jumping in as chair on Scholarship committee and to Angie Wiggins because there’s so much more than Angie does that you don’t see-I appreciate you all
  • James Taylor-reminded everyone that Kenan Auditorium has some events coming up and there are special faculty/staff discounts on all events in our “Kenan Auditorium Presents” series

Adjourned - 3:34 pm

Respectfully submitted,
Heather Peedin
Staff Senate Secretary (2023-2024)

Call to Order

Roll Call
Susan Smith, Amanda Jones, Ashley Adams, Abigail Beck, Tatum Bowman, Denise Bradley,        Brian Cardone, Frances Carter, Crystal Chapman, Tammy Clar, Andrew Ellington, Ashlee Jensen, Lane Joyner, Lois Kubinak, Reddgo Long, Nile McKibben, Chris McQueen, Brandon Organ, Heather Peedin, Amy Rodriguez, Timothy Roney, Becker Seifert, Shawn Spencer, James Taylor, Lincoln Walburn, Angie Wiggins, Leslie Wright, and Taniesha Young

Confirmation of Quorum
Quorum met

Reading Conflict of Interest Statement
“As Parliamentarian of the UNCW Staff Senate, it is my responsibility to remind all members of the Senate of their duty under UNCW Staff Senate conflicts of interest policy to avoid conflicts of interest and appearances of conflict of interest as required by this policy. Each member has received the agenda and related information for this Senate meeting. If any delegate knows of any conflict of interest or appearance of conflict with respect to any matter coming before the UNCW Staff Senate at this meeting, the conflict or appearance of conflict should be identified at this time.”

Minutes approved for July

Welcome

Chair’s Update:

  • Staff Assembly Update
    State budget update-Mark Lanier-will probably be another couple of weeks after Labor Day before we have one-have agreed on state emp salaries-LSI – LMAR-there will be one-trying to reach agreement on tax cuts for everyone-wants triggers in place if going to affect negatively as a whole-we should be happy once the final budget is approved

    • LSI-legislative salary increase
      LMAR-labor market adjustment rate        

  • Career Banding
    • Salaries-consulting group hired to review- that is finalized, been through HR, on HR campuses now to be approved- then will roll out.
      • Does this mean anything for existing employees or just new hires? Could for both
      • Does any of this they’re looking at consider cost of living? My understanding is that is part of the formula
      • Is there data on retaining employees vs recruiting? retention fund set up at system level and our campus-we’re asking for more info to get drilled down data on why employees left (at the Assembly level)
      • SHRA/EHRA Conversion-each campus has ability to navigate that on their own campus
      • Benefits of the conversion? We are an at-will state-our campus has more flexibility and control-more about us having control over it-ability to do pay adjustments 

  • Renovations on campus? Cameron, Kenan Auditorium, and Deloatch Hall

  • Faculty awards-J. Marshall Crews distinguished faculty award deadline is Sunday, Aug 20 - $500 to the recipient 

  • Meeting with Leadership


Human Resources Report:

Treasurer’s Report:

  • We have funding

Guest Speakers:

  • Parking Presentation- David Cook, Director of Parking & Transportation
    • Permits due-they do not auto-renew-prorated the permit coming on and coming off-went online
    • Portal makes it convenient to maintain permit
    • Vanity plate $15 available through portal
    • New staff-what spaces are for who? White=students yellow-faculty staff blue ADA -------Teal=reserved/visitor red-fire white=staff can park there but remember you could be potentially bumping a student out of that zone
    • Burney lot-white gates coming down? Dubs area-there are spaces
    • Raises effecting parking-going from flat rate to tiered rate-Chapel Hill and UNCW only ones that went into tiered system
    • Chapel Hill has 3 tier system
    • Flat rate-UNCW was lowest-Greensboro next
    • All regulated through BOT-Staff Senate has to agree with Faculty Senate
    • Can we change it?yes, it will be a big task-in my opinion we are in the best place now
    • Auxiliary Services is self-funded
    • Permits paid on 10-month basis instead of 12 months-originated with faculty-who most work 9-10 month contracts-decision made to move to the 10 month pay period-implemented a phased approach over 4 yrs-gone up $1/month to reach the full permit amount-2025 we will reach the full Permit amount
    • Suggestion box-future retirees need to follow same protocol to receive a permit for free
    • Reserved spots-they pay extra for those-can anyone get one or certain criteria? Chancellor/VCs/Directors
    • 9,660 parking spaces
    • Service vehicles-teal ones-police, fire, Physical Plant deliveries
    • Complaints that campus community is using wrong parking lot names for events-advertise to everyone to update your websites-
    • EHS handles parking lot addresses-have not found it on new website yet-reach out to them for info
    • How many spots are in visitors lot? Just over 300
    • Front of campus has new signs, when will this be completed? wayfinding signs-lots of 20 with academic buildings first then move to housing
      Questions-parking@uncw.edu https://uncw.edu/seahawk-life/services/parking-transportation/

Committee Reports:

  • Faculty Senate
    Meetings resume in Sept-we met to discuss our gameplan for attending the meetings
  • Bylaws
    Met this week and created plan-request for each committee chair to come up with a time commitment for your committee-share with Lincoln to hopefully add to the Bylaws

  • Engagement
    Not met as team, Amy was on vac-meeting coming up

  • Scholarships
    Talked about the year-will meet in Sept regarding advertising-need to figure out how much money we have

  • Nominations
    Meeting next month

  • DEI
    We have met and discussed what our cadence will be for next year and set agenda-review what was done previously, DEI Symposium this year Aug 30 

  • Staff Priorities
    All new to committee-reviewing documents in Teams-hope to have update next month 

  • Orientation
    Completed new senator orientation last week-PowerPoint posted in Teams

  • Communications
    We have held our first meeting and decided as a committee to have Lane Joyner chair again.     We have lots of exciting updates:
    • To lighten the workload, subcommittees have been created. 
    • Lane Joyner will be working with all committees to get things up and running.
    • Website: Crystal
      • Senators have been updated
      • Committee Chairs have been updated
      • More Updates to come
    • Sharepoint: Ashley & Brian
      • We have downsized to one SharePoint that is for senators 
      • Looking to build out resources for new senators
      • Will be looking to committees for assistance
    •  Flyers: Lois
      • The committee will be available to create any flyer needs for the Senate 
    • Social Media: Taniesha & James
      • Instagram Account – UNCWStaffSenate 
      • It is currently a blank shell account, but the team is working to build it out. 
    • On all fronts we are working with OUR to make sure we stay within the guidelines 
    • We are rolling out a request form to request work from committee that we hope to present at the next meeting

 

Round Table & Kudos Updates:

  • Hawks Harvest coming this way-after Fall break-CHHS hosting 
  • ITS announcing TIMS (Ashley Adams) 
  • HR has some supervisor training developed-will present in September 
  • SGA looking to partner with our body and faculty senate-food sustainability-create a way for students to get notified when food is leftover at events so not to waste it and students can have it-work on shared governance-think about if you’re interested in working with this group 
  • Warwick 177-closet to collect gently used clothes and household items 
  • Career Center-popup career closet coming-email to come 
  • Creating traditions-tailgates for sporting events-traditions that will carry on 

Adjourned - 3:44 pm

Respectfully submitted,
Heather Peedin
Staff Senate Secretary (2023-2024)

Call to Order

Roll Call
Susan Smith, Amanda Jones, Ashley Adams, Abigail Beck, Tatum Bowman, Brian Cardone, Crystal Chapman, Tammy Clark, Ashley Cribb, Andrew Ellington, Donald Houser, Ashlee Jensen, Lane Joyner, Lois Kubinak, Reddgo Long, Nile McKibben, Chris McQueen, Heather Peedin, Amy Rodriguez, Timothy Roney, Becker Seifert, Shawn Spencer, James Taylor, Lincoln Walburn, Angie Wiggins, & Leslie Wright

Confirmation of Quorum
Quorum met

Reading Conflict of Interest Statement
“As Parliamentarian of the UNCW Staff Senate, it is my responsibility to remind all members of the Senate of their duty under UNCW Staff Senate conflicts of interest policy to avoid conflicts of interest and appearances of conflict of interest as required by this policy. Each member has received the agenda and related information for this Senate meeting. If any delegate knows of any conflict of interest or appearance of conflict with respect to any matter coming before the UNCW Staff Senate at this meeting, the conflict or appearance of conflict should be identified at this time.”

Welcome
Susan Smith to welcome staff

Approval of Minutes
Angie motion to approve, Lincoln 2nd, minutes approved

Chair’s Update:

  • Election of Officers
    • Parliamentarian-Nile, Lincoln-motion approved to close nominations and the ballot will go out tomorrow.
    • Secretary-Heather nominated-motion to approve-Heather elected Secretary
    • Treasurer-Angie nominated-motion approved-Angie elected Treasurer 
  • Committee meetings are scheduled and we can expect updates next month
  • Lincoln read committee assignments
  • Engagement committee is very important and has more members - they do a lot of hard work
  • Senators introduced themselves
  • Email Amanda Jones with any questions regarding your committees-update new committees as needed before they get started - pass any information along - want a smooth transition.
  • Sept 26-UNCW will be hosting the System Office Golf Tournament -please give us any swag you can for our tent
  • We are here to help the Chancellor to make sure our staff has a good experience - we’re an advisory board - he has given us a lot of room at the table-he is listening - take things you hear back to your divisions-make sure you’re hearing their voices and sharing the information you’re getting
  • ITS-new Director of Information Security Craig Olson and will be reaching out. Email Itssecurity@uncw.edu if you want to reach out-scheduled maintenance coming up-super busy over the summer-migrating things to SharePoint and OneDrive-transition from Sammy-we appreciate all the positivity everyone throws our way.
  • Scholarship Presentation
    • $2500 each
      Dr. Wilhelm cannot be here so we’re presenting the scholarships
      Chris McQueen to be the photographer
      On behalf of Global Parternships (Tim Roney)
      Staff Global Travel Grant
      Couldn’t award during covid so we’re catching up
      Samantha Lashley-University of Edinburgh in Scotland (from Randall Library)
      Diana Perez- Finished masters and want to continue education-felt benefits of yoga and meditation-going to Bali and bring it back
      OUR will present publicity
  • Special Guests
    • Dr. William Schafer, Interim Vice Chancellor Student Affairs

      -7th day here and continuing to learn
      -4th interim assignment-here six months through fall semester during search for replacement
      -Let’s collaborate and =make things happen for our students
      -I need to learn the culture here, as there are always similarities between universities.
      -We’re trying to give the absolute best experience to our students
      -I’ll take any words of wisdom to issues or areas of concern, including staff

      -Any thoughts you’d like to help me think about?

  • Chris McQueen-your time here and professional development and meeting as a complete division-having a similar focus point would be good-as you put together a plan for division-wide meetings, ensure centralized focus points are there

    Dr. William Schafer -We need to find the avenues to do that-met with VC of Diversity-having a combined meeting with our leaders to talk about what this looks like-ongoing effort by all means

    Susan-shifting of Title IX and no longer under student affairs-info not really shared about that-now living under HR-He will pass this on 

    Dr. William Schafer -How are staff in general feeling on campus these days?

    Summer for Auxiliary Services is their busier time-less students, more projects because they can’t be done while students are here-we are all here and trying to get things ready for the students in the Fall 

    Orientation just wrapped up- and summer camps are going on-we have to think about these things that ramp up our business

    Leslie Wright-OUR team strives to do outreach and development of faculty relationships-we do a really great job of that and have a lot of movement-I’d like to see some partnerships and collaborations-we are providing some strong career services on campus-participating in classroom outreach-it’s up to our staff for the faculty outreach-emails/phone calls-we work very hard to develop those relationships-we are very happy they can be a conduit for getting into the classrooms-showing students the career center does a have a place for them 

    Dr. William Schafer -Thank you for your time-it’s like being a live-in consultant and will enjoy getting to know you.

  • UNCW’s crowdfunding platform, TEALstarter, will be returning this fall. Managed by the Annual Giving office, this platform allows student organizations, clubs and others to raise funds they need. New this year will be the ability for faculty to submit proposals for TEALstarter projects. I am confirming if this may be open to staff as well and will share more information after the start of the academic year when the platform goes live.

Treasurer’s Report:
  • Ended the year not in the red


Human Resources Report:

  • Introductions-Mary Browning now retired-hired Brandy Wrighter-she is the new Exec Asst for HR
  • Kelly now in her new position-filled her position-Kassandra Brewer
  • Vacancies are getting filled and we’re plugging away and excited about the new hires in HR
  • New process-many of you take classes and new tuition waiver-changed our forms to DocuSign last year-no wait time really from HR-brought to attention there is no longer an application for textbook part-can’t put pdfs on website any longer-if interested send two forms now to get the (textbook scholarship)
  • Form will be online soon for textbook applications-Megan from HR
  • They can only for UNCW classes
  • Book waiver continues to be an issue for getting on time-Lane Joyner-is this an issue with others-Kelly to look into-Megan Allred said depending on professor and submitting to bookstore on time-bookstore orders when they know about it-reach out to her directly with questions

  • Who is contact for beach blast?
    Darion Bayles, Assistant Director for Campus Activities & Programs, 910-962-7601, baylesj@uncw.edu
  • Volunteer Form Below:
    https://uncw.campuslabs.com/engage/submitter/form/start/592221
    Move-In coming up!
  • If you have anything going on in your area, please send to Susan so she can invite them to present

    Parking will present in Sept-we’re on a 10-month basis and no price increase in parking-questions about getting raises and their parking increases significantly (will address in Sept when Parking is presenting)

Committee Reports:

  • New year so no reports for July, committees are beginning to meet and will have updates next meeting.

Adjourned - 3:32 pm

Respectfully submitted,
Heather Peedin
Staff Senate Secretary (2023-2024)

Call to Order

Roll Call

Susan Smith, Amanda Jones, Ashley Adams, Abigail Beck, Tatum Bowman, Brian Cardone, Crystal Chapman, Tammy Clark, Ashley Cribb, Andrew Ellington, Donald Houser, Ashlee Jensen, Lane Joyner, Lois Kubinak, Reddgo Long, Nile McKibben, Chris McQueen, Heather Peedin, Amy Rodriguez, Timothy Roney, Becker Seifert, Shawn Spencer, James Taylor, Lincoln Walburn, Angie Wiggins, & Leslie Wright

Confirmation of Quorum

Quorum met.

 

  • Reading Conflict of Interest Statement

 

“As Parliamentarian of the UNCW Staff Senate, it is my responsibility to remind all members of the Senate of their duty under UNCW Staff Senate conflicts of interest policy to avoid conflicts of interest and appearances of conflict of interest as required by this policy. Each member has received the agenda and related information for this Senate meeting. If any delegate knows of any conflict of interest or appearance of conflict with respect to any matter coming before the UNCW Staff Senate at this meeting, the conflict or appearance of conflict should be identified at this time.”

Welcome

Susan Smith to welcome staff

Approval of Minutes

Angie motion to approve, Lincoln 2nd, minutes approved.

Chair’s Update:

Election of Officers

Parliamentarian-Nile, Lincoln-motion approved to close nominations and ballot will go out tomorrow.
Secretary-Heather nominated-motion to approve-Heather elected Secretary.
Treasurer-Angie nominated-motion approved-Angie elected Treasurer.

 

-Committee meetings are scheduled and we can expect updates next month

-Lincoln read committee assignments

-Engagement committee is very important and has more members-they do a lot of hard work

-Senators introduce themselves

Email Amanda Jones with any questions regarding your committees-update new committees as needed before they get started-pass any information along-want a smooth transition

 

 

 Sept 26-UNCW will be hosting the System Office Golf Tournament -please give us any swag you can for our tent

 

We are here to help the Chancellor to make sure our staff has a good experience-we’re an advisory board-he has given us a lot of room at the table-he is listening-take things you hear back to your divisions-make sure you’re hearing their voices and sharing the information you’re getting

 

 ITS-new Director of Information Security Craig Olson and will be reaching out

Email Itssecurity@uncw.edu if you want to reach out-scheduled maintenance coming up-super busy over the summer-migrating things to SharePoint and OneDrive-transition from Sammy-we appreciate all the positivity everyone throws our way

 

Scholarship Presentation:

$2500 each

Dr. Wilhelm cannot be here so we’re presenting the scholarships

Chris McQueen to be the photographer

On behalf of Global Parternships (Tim Roney)

Staff Global Travel Grant

Couldn’t award during covid so we’re catching up

Samantha Lashley-University of Edinburgh in Scotland (from Randall Library)

Diana Perez- Finished masters and want to continue education-felt benefits of yoga and meditation-going to Bali and bring it back

OUR will present publicity

 

Special Guests:

Dr. William Schafer, Interim Vice Chancellor Student Affairs

-7th day here and continuing to learn

-4th interim assignment-here six months through fall semester during search for replacement

-Let’s collaborate and =make things happen for our students

-I need to learn the culture here, as there are always similarities between universities.

-We’re trying to give the absolute best experience to our students

-I’ll take any words of wisdom to issues or areas of concern, including staff

 

-Any thoughts you’d like to help me think about?

 

Chris McQueen-your time here and professional development and meeting as a complete division-having a similar focus point would be good-as you put together a plan for division-wide meetings, ensure centralized focus points are there

Dr. William Schafer -We need to find the avenues to do that-met with VC of Diversity-having a combined meeting with our leaders to talk about what this looks like-ongoing effort by all means

 

Susan-shifting of Title IX and no longer under student affairs-info not really shared about that-now living under HR-He will pass this on

 

Dr. William Schafer -How are staff in general feeling on campus these days?

Summer for Auxiliary Services is their busier time-less students, more projects because they can’t be done while students are here-we are all here and trying to get things ready for the students in the Fall

 

Orientation just wrapped up- and summer camps are going on-we have to think about these things that ramp up our business

 

Leslie Wright-OUR team strives to do outreach and development of faculty relationships-we do a really great job of that and have a lot of movement-I’d like to see some partnerships and collaborations-we are providing some strong career services on campus-participating in classroom outreach-it’s up to our staff for the faculty outreach-emails/phone calls-we work very hard to develop those relationships-we are very happy they can be a conduit for getting into the classrooms-showing students the career center does a have a place for them

 

Dr. William Schafer -Thank you for your time-it’s like being a live-in consultant and will enjoy getting to know you.

 

Chancellor Aswani Volety – Unable to attend


 Things happening in your areas:

 -Chris-next couple of weeks floors being redone-might be some places you cannot enter

-Advancement-new platform

-Kenan Auditorium-tickets are on sale

-Appreciate feedback on new website 

-Surplus sales to resume in next couple of months-Donald Houser-nothing is over $250

-Seahawk Trolley-need ideas for a new vehicle-get maps back up soon

-Can rent bikes-$60/semester/$100 for two semesters/$125 for year

-Any opportunities to advertise inside or outside of those vehicles? Wave is the provider of our buses-7 routes-9 vehicles-contracted by UNCW-they do have advertising and Wave handles that-some offices have contracts with wave to advertise-reach out to Shawn if interested in advertising-can track the trolley or buses to request a ride

-Lois-summer camps and programs-115 students received that grant for accelerators program

- Individual ticket sales for the Kenan Presents series starts Saturday the 15th at Noon. Faculty/Staff ticket price is $15

 - UNCW’s crowdfunding platform, TEALstarter, will be returning this fall. Managed by the Annual Giving office, this platform allows student organizations, clubs and others to raise funds they need. New this year will be the ability for faculty to submit proposals for TEALstarter projects. I am confirming if this may be open to staff as well and will share more information after the start of the academic year when the platform goes live.

 Treasurer’s Report:

-Ended the year not in the red

 Human Resources Report:

-Introductions-Mary Browning now retired-hired Brandy Wrighter-she is the new Exec Asst for HR

-Kelly now in her new position-filled her position-Kassandra Brewer

-Vacancies are getting filled and we’re plugging away and excited about the new hires in HR

-New process-many of you take classes and new tuition waiver-changed our forms to DocuSign last       year-no wait time really from HR-brought to attention there is no longer an application for textbook part-can’t put pdfs on website any longer-if interested send two forms now to get the (textbook scholarship)

-Form will be online soon for textbook applications-Megan from HR

-They can only for UNCW classes

-Book waiver continues to be an issue for getting on time-Lane Joyner-is this an issue with others-Kelly to look into-Megan Allred said depending on professor and submitting to bookstore on time-bookstore orders when they know about it-reach out to her directly with questions

Who is contact for beach blast?  

Darion Bayles

Assistant Director for Campus Activities & Programs

910-962-7601
baylesj@uncw.edu

Volunteer Form Below:

https://uncw.campuslabs.com/engage/submitter/form/start/592221

Move in coming up!

 

Courage Rising-is there any action on those items-we will present that again and want feedback from DEI committee and outside consultant-next steps was to do a drill down on15% solutions-what is in your power to move forward-will then work with Susan Smith to present to Staff Senate hopefully September.

 

If you have anything going on in your area, please send to Susan so she can invite them to present

 

Parking will present in Sept-we’re on a 10-month basis and no price increase in parking-questions about getting raises and their parking increases significantly (will address in Sept when Parking is presenting)

 

Committee Reports:

-New year so no reports for July-committees are beginning to meet and will have updates next meeting

Adjourned - 3:32pm

 

Respectfully submitted,

Heather Peedin

Staff Senate Secretary (2023-2024)

 

view past minutes here

 

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