Funding

• Program funding is for on campus events occurring between October 6, 2023 through October 5, 2024.
• IMPORTANT - Programs requiring contracts (anything requiring advance approval and a signature) such as speakers, performers, DJs, or novelties must be submitted more than 9 weeks prior to the event. Programs not requiring contracts must be submitted more than 5 weeks prior to the event.  Please contact sgatreasurer@uncw.edu well in advance of the 9 week deadline if you are unsure if your program requires a contract.
• There is a $3,000 maximum eligible for allocation per on-campus program unless two or more organizations are requesting funding for the same program, in which case there is a $4,500 maximum.
• There is a $200 maximum for the funding of food and/or beverage provided the food and/or beverage is integral to the nature of the program.  Integral means that the purpose of the event is undermined without the food or beverage.  (Ex. The German Club wants to have a program for campus that describes the cultural impact of German food on society.  The program could not be held without such funding for the food.)
• There is a $200 maximum for the funding of apparel provided the apparel is integral to the nature of the program.   Integral means that the purpose of the event is undermined without the apparel.
• SGA does not provide any funding for programs that serve as fundraisers. This includes any programs with an admission charge or donations of any kind.
• Alcohol is prohibited from any SGA-funded event.
• There is a $150 maximum on advertising expenses per program.
• SGA will not fund a program series.
• All SGA funded events must be open to all UNCW students, faculty and staff at no charge.
• Students and student organizations are not permitted to enter into contracts with any off-campus agencies, regardless of funding source (including SGA funding or on-campus bank account funding). Any quotes requiring contracts must come directly from the speaker, performer, or agency and should be made to the attention of UNCW.
• Funding requests filled out by a non-UNCW student will not be funded.

• SGA travel funding is for student organization travel occurring between October 6, 2023 through October 5, 2024.
• Travel requests need to be submitted at least 5 weeks prior to the travel departure date.  Travel requests submitted after the 5 week deadline (less than 35 days from departure date) cannot be approved.
• Please do not purchase your travel on your own before the Senate has approved your request.
• There is a $3,750 maximum eligible for allocation for an organization’s travel per academic/fiscal year.
• No organization may exceed two travel events per academic/fiscal year.
• Lodging quote should be a reasonable price per night that is average for the area of travel.
• No more than $750 may be allocated per member.  While more than five students may attend, the $3,750 total maximum still applies.
• An itinerary or schedule of daily activities while traveling at the conference, competition, or other event must be uploaded to this form. If there is no itinerary available, please upload the program description from the event's official website (such as a conference or competition).
• Funding is appropriated for UNCW students only. Advisors (including faculty/staff) or non-student organization members cannot receive funding from SGA.  Cape Fear Community College students who are club members cannot receive UNCW funding as they do not pay the UNCW student activity fee.
• As UNCW students travel, SGA provides hotel rooms for students traveling more than 35 miles one-way. In the event that students are traveling more than 170 miles one-way, SGA will provide a hotel for the evening of the same day after the conference conclusion. Up to four people per room is permitted or per individual hotel requirements.
• Per SGA Statutes, third-party lodging is NOT able to be funded by SGA travel funding.  Third-party lodging includes such websites as Airbnb, Vrbo, Expedia, Hotels.com, etc.  PLEASE BOOK YOUR LODGING AT A HOTEL AND MAKE THE RESERVATION DIRECTLY THROUGH THE HOTEL WEBSITE.
• FLIGHTS MUST DEPART AND RETURN FROM WILMINGTON INTERNATIONAL AIRPORT IF SGA FUNDING WILL BE USED FOR FLIGHTS.  Please only get quotes directly from an airline's website.
• UNCW does not reimburse for gas expenses when personal vehicles are driven.  Instead, a mileage reimbursement is provided at the current IRS rate.
• Per SGA Statutes, SGA funding cannot be used for food or beverages unless it is included in the price of the registration of the conference (for example, some meals are provided during the conference schedule). 
• Funding requests filled out by a non-UNCW student will not be funded.

Operational funding requests will be reviewed by the Appropriations Committee. Any specific questions or concerns should be directed to the SGA Treasurer at sgatreasurer@uncw.edu.

Email the sga treasurer

• • Operational funding requests will be reviewed by the Appropriations Committee. Any specific questions or concerns should be directed to the SGA Treasurer at sgatreasurer@uncw.edu.
  • Operational budgets are for purchases of equipment, supplies, & promotional materials that would be used throughout the following year of application. Equipment, supplies, & promotional materials must be integral to the operation of the organization. If promo/advertising materials include UNCW logos or the letters "UNCW," you must use a licensed vendor and you must receive advance permission.  Please contact Justin Smith at smithcj@uncw.edu about this.  Do not order any promotional items before receiving approval.
  • In order to receive operational budget funding, a student organization must have been established in the previous semester or earlier.
  • Funding will not be provided for program specific items, they must be usable throughout the year.
  • There is a $700 maximum eligible allocation for equipment, supplies, and promotional items per academic year.
  • Please do not purchase any items on your own before the Senate has approved your request.
  • The Graduate Student Association, Sports Club Council and Association for Campus Entertainment may not apply for operational budget funding because they receive student activity fee funding separately.
  • The following umbrella organizations may apply for operational budget funding: Interfraternity Council, Panhellenic Council, and National Pan-Hellenic Council.
  • All organizations that fall under or are affiliated with the umbrella organizations of Interfraternity Council, Panhellenic Council, National Panhellenic Council, Sport Club Council, and Graduate Student Association may not apply for operational budget funding since they should apply to their umbrella organization.

   

  T-Shirt Funding

  • A Registered Student Organization may receive an allocation up to $300 one time per academic year.
  • If the order is more than the allotted $300, the organization must have the remainder of the money in their on-campus account before the shirts can be ordered.  To check your account balance, please contact Justin Smith at smithcj@uncw.edu.
  • The shirts will be ordered through the Campus Life office after SGA Senate approval of the funding request.  Please do not purchase t-shirts on your own before the Senate has approved.  T-shirts should be purchased through Justin Smith by contacting smithcj@uncw.edu to ensure licensing rules are followed.  
  • Shirts cannot be sold as a fundraiser, but if you need to collect money in advance from the club members who are getting the shirts (if the total price exceeds $300), that is allowed if you have an on-campus club bank account and deposit this overage into your account through Justin Smith, smithcj@uncw.edu. 
  • ***NO SALE OF THESE T-SHIRTS FOR PROFIT IS ALLOWED WHEN FUNDED BY SGA***
  • ***ONLY UNCW APPROVED VENDORS CAN BE USED TO PURCHASE T-SHIRTS IF UNCW LOGOS, LETTERS OR TRADEMARKS ARE USED IN THE DESIGN.***  Please contact Justin Smith, smithcj@uncw.edu, if you are unsure if your preferred vendor is approved.

Capital Expenditure requests will be reviewed by the Appropriations Committee. Presentations for Capital Expenditure requests will be done to the Appropriations Committee. Any specific questions or concerns should be directed to the SGA Treasurer at sgatreasurer@uncw.edu.  Please do not purchase any items on your own before the Senate has approved your request.

Email the sga treasurer

• Please note that all Capital Expenditure funds provided during the fall semester must be spent by the end of the fiscal year (June 30), and all funds provided during the spring semester must also be spent by the end of the fiscal year (June 30). Please do not attempt to purchase any items before receiving Senate and Campus Life approval.  Campus Life must purchase the items from the vendor directly.
  
  Capital Expenditure Funding is SUPPLEMENTAL funding to purchase equipment that is for the function of the organization. 
  
  CAPITAL EXPENDITURE REQUESTS ARE REVIEWED AT THE END OF EACH SEMESTER OF SUBMISSION REGARDLESS OF WHEN THE SUBMISSION IS MADE DURING THAT SEMESTER.
  
  Fall 2023 Deadline for Submission: November 7th, 2023 at 5pm 
  Fall 2023 Dates to Present: November 9th, 2022 or November 16th, 2023
  Spring 2024 Deadline for Submission: March 12th, 2024 at 5pm 
  Spring 2024 Dates to Present: March 14th, 2023 or March 21st, 2024

Policies:

• Equipment requested must have no less than a three (3) year estimated product lifetime or warranty for the purchase.
• Equipment must contribute directly to the fulfillment of the organization’s stated mission.
• Priority is given to student organizations who prove need in both application and presentation as well as given to those requests that benefit not only the organization, but the entire university. 
• Additional priority is given to organizations that have not requested cap-ex funding in the last three years, however organizations may apply for cap-ex funding as often as once per year.
• For the equipment being requested, it must have a quote from three different sources (vendors/stores) with URL (if online).
• All organizations are required to make a presentation to the Appropriations Committee at a scheduled meeting in order to be considered for funding. 

When planning your presentation, keep in mind that organizations will be scored in the following areas on a 0 to 5 scale:

• Completion of paperwork
• Presentation; preparedness, detailed information, ability to answer questions
• Direct impact on the registered student organization
• Impact on other organizations and the University
• Previous cap-ex requests in the last three years

Student Organizations should apply to SGA first but if additional monies are needed, UNCW offers several great options.

• TEALstarter is back! TEALstarter is UNCW's crowdfunding program. Find out more information about Tealstarter. Deadline for this year is September 8- apply today!
• The Green Initiative Fund offers support for UNCW programs with sustainable practices.
• Ask your college or major to see if they offer any sponsorship.
• Do a fundraiser.
• Ask local businesses if they will donate for an event.

As of now, Early Hawk funding requests will be reviewed by the Appropriations Committee. Any specific quesitons should be directed to the SGA Treasurer at sgatreasurer@uncw.edu. 

• Early Hawk Funding deadlines will be developed at the discretion of the SGA Treasurer. 
• During Spring Early Hawk Funding, the Appropriatons Committee will only review reuqests for programs or travel events that are within the set deadlines of the next fiscal year. 
• A program or travel event shall be allocated money from teh fiscal year in which the program or travel event occurs.