1. Learn About Leave Keeping
The process of reporting your work hours and tracking your leave is called Leave Keeping. Your leave keeping process and rules depends on which type of employee you are.
To identify your Leave Keeping System (SmartTime, ExemptTime or LawTime), navigate to the For Employees section of the Leave Keeping website and use the table to determine your Leave Keeping System.
Then, click on the information tab for your specific leave keeping system and review the resources under the Instructions and the Current Calendar.
Complete the following tasks:
- Click on “Employee Dashboard” and take time to learn more about this portal.
- Review The “How to Complete a Leave Report in the Employee Dashboard” Guide before you complete your 1st Leave Report. Tip: Schedule a meeting with your departmental Leave Keeper to complete your first Leave Report.
- Review the Leave Keeping calendar and holiday calendar. Tip: Print your specific Leave Calendar so you will always submit your leave report on time.
- Review any other instructions and resources listed on the information tab for your Leave Keeping System and reach out to your departmental Leave Keeper if you have any questions.
For Additional Resources on Leave Keeping
2. Navigate to your Employee Dashboard on MySeaport
UNCW’s mySeaport is your go-to for a lot of processes and portals that you use as an employee, including your Leave Keeping system. Navigate to your Employee Dashboard in mySeaport and complete the following tasks:
- Click on your Employee Profile.
- Review your information.
- Add or update your emergency contact Information if needed.
- DO NOT UPDATE YOUR HOME ADDRESS IN SEANET. Instead, email any change of address to Hrsearch@uncw.edu or your benefits counselor.
- Schedule a time to address any questions you may have with your supervisor or departmental Leave Keeper
3. Review and update your W-4 federal and NC-4 state withholdings
All employees - faculty, staff, and students - can review and/or make changes to their W-4 federal or NC-4 state withholdings through mySeaport. As a new employee, your tax withholding allowances will automatically be set to a filing status of Single with 0 allowances. To review or update your tax withholding filing status and/or allowances, follow the instructions below:
- Log into mySeaport
- Click on the link to SeaNet on the home page or on the employee essentials tab.
- In SeaNet, find a link to Tax Forms under the Employee tab.
- Review your W-4 and NC-4 Tax Exemptions. Click the update link if needed.
- Reach out to your payroll specialist or email Payroll@uncw.edu if you have any questions.
For Frequently Asked Questions about your paycheck
In recognition of the state's diverse needs for volunteers to support schools, communities, citizens, and non-profit organizations, UNCW Community Service Leave allows state employees to engage in a variety of volunteer service. Community Service leave is paid time up to 24 hours per year that may be granted for:
- Involvement in a child's school
- Tutoring and mentoring in schools (36 hours per year)
- Volunteer activity in the schools or a community service organization
- Volunteering in a state public university, community college system or state agency provided that it is outside of the employee's normal duties
5. Complete the Policy Challenge Activity
As a part of your First Five Days New Employee Checklist, you were asked to review a series of policies and the Seahawk Respect Compact. Now complete the Policy Challenge activity!
Policy Challenge Activity
6. Share your success!
Once you have completed all the tasks on your First Five Days checklist, email your completed checklist to the Onboarding Center to earn your new employee gift!
What's Next?
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New Employee orientation gone virtual!
