Resources

The Fraternity and Sorority Life team revises the handbook annually to ensure all policies, best practices and recommendations align with University policy and national organization expectations.

Learn more about the different forms for sororities and fraternities at UNCW. Please let us know if there is a form missing or you see room for improvement.

Roster Management

It is the responsibility of the chapters to maintain an accurate and up to date roster with the University. Rosters are used throughout the year to assist in calculating chapter size, planning of community wide programs, generating academic reports and more.

Rosters should be finalized no later than November 15th for the Fall semester and April 15th for the Spring semester. Any changes after those dates may not be reflected on end of the semester reports.

To assist our chapters with roster management, our office has created a video walking through the WaveLink roster system.

A Guide to Managing Your Roster

Officer Update Form

Immediately following officer transitions, chapters should submit an Officer Update Form via WaveLink. This is to ensure that the staff and councils are communicating with the correct officers. Before you begin filling out the form, make sure you have the name, phone number and email address for the following positions:

• President, Vice President
• Risk Management Chair
• Social Chair, Recruitment Chair
• New Member Educator
• Philanthropy Chair
• Community Service Chair
• Academic Chair
• Secretary and Treasurer/Finance Chair

Keep in mind, the titles that we use are generic and may not exactly match the titles within your organization. Please supply the officer information that best fits the requested information.

Officer Update Form

Individual Officer Update Form

This form is used when a chapter is only updating the contact information for four or less of their officers. Before you begin filling out the form, make sure you have the name, phone number and email address for the officer.

Individual Officer Update Form

NPHC Intake Guidelines

This document includes the necessary policies and forms needed for an NPHC chapter to notify the University of their intention to perform Intake during the semester. It is the chapter's responsibility to submit all forms on time and the University will provide a calendar showing to assist with tracking of all paperwork.

Event Planning Guide

This document is designed to help students plan out their events from the initial idea all the way through the post-event evaluation. Our hope is students use this resource to think through all aspects of event planning so they can have quality events which can occur annually.

Scholarship is one of the four pillars of the UNCW Fraternity and Sorority Community. As such, we feel it is important to be transparent in regards to our chapters academic performance.

Note: A Community Report was not created for the Spring 2020 semester due to the pass/fail option offered to students due to COVID-19. This aligns with the University decision to not create a Dean's List for the semester.

As the chapter plans events for the semester, such as a retreat, philanthropy event or social, the Office of Student Leadership & Engagement encourages you to review your own chapter's risk management plan, to know and understand University and State laws/policies, and to review the resources provided by your national organization and national umbrella.

Social Event Registration Form

Fraternity and Sorority Guest List Submission

Our office has pulled together several resources to assist with the adjustment of moving our fraternity and sorority operations to a virtual format. We encourage you to visit our Virtual Engagement page for ideas and suggestions on how you can continue to be effective in organizational operations while we are unable to gather together in person.

We wanted to provide you with some additional resources both internal and external to campus. If you feel we are missing any resources, please email us.