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Surplus Property

Fixed Assets

UNCW Surplus facilitates the removal and resale of equipment no longer of use to university departments. Learn more.

Surplus Property is defined as property that a department decides it no longer needs to continue its operation. The Surplus team is responsible for determining whether equipment is viable for resale. They will either dispose of the item or authorize the department for disposal.

Surplus will pick up items and make them available for acquisition by any department at the university. Items that are not acquired by UNCW departments will be sold to the public at scheduled property sales each month.

Find UNCW Surplus sale dates

Disposal Process

Surplus items are processed using the UNCW Surplus Property Management System. To submit a disposal request, you need authorized access to the system via MySeaport. If you are uncertain of your access or need access to perform this function for your department, contact our office.

Visit Controller's Website for FIXED ASSET INSTRUCTIONS FOR DISPOSAL

Disposal Process for Assets Purchased with Grant Funding

Assets purchased with funding through a grant must gain prior approval before you can send the asset for disposal. The department must complete a Movable Equipment Form and forward it to the Office of Sponsored Programs and Research Compliance for approval.

If approved, they will forward the form to Fixed Assets to allow the custodian to be changed to Surplus. Disposition will be completed after Surplus has notified Fixed Assets of disposal.

UNCW has conditional title on federally procured equipment until such time as the sponsoring federal agency transfers title to the university.

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Michelle Rackley