Accountability

• I agree to have a positive attitude and an open mind when it comes to health equity events, discussions, and trips.
• I agree to show respect to all, have open and honest conversations, and support the community and other Fellows.
• I agree to act respectfully and uphold the integrity of our organization.
• I agree to be dependable, look for solutions to problems that I encounter, and not hesitate to ask for help or admit I do not know the answer to a problem.
• I agree to communicate with others when I have a problem or situation that may affect them.
• I will be open to constructive criticism and not refrain from sharing opinions or suggestions that may help other Fellows.
• I agree to read and respond to emails within 48 hours (expectations: planned time off or breaks).
• I agree to complete all necessary paperwork by posted deadlines.

• I agree to complete the minimum required number of service hours at my placement, and track hours accordingly.
• I agree to attend all regularly scheduled HEBF workshops/meetings/events outside (or in lieu of with approval) of my site placement service hours.
• I agree to notify my site supervisor, HEBF staff, and other fellows (as it applies) in advance if a situation arises not allowing me to attend.
• I understand that acceptable excuses to miss Health Equity Bonner Fellowship service/events include illness, family emergencies, religious observations, regularly scheduled class time, major transportation issues, inclement weather, or other situations deemed acceptable by site supervisor or HEBF staff.
• I understand that some examples of unexcused absences without at least a *48-hour notice* may include too much schoolwork, tiredness/oversleeping, forgetfulness, other jobs, and social activities. I also understand that it is my responsibility to plan and schedule homework/study time or other jobs at times that do not conflict with the Fellowship service.

• I understand that we may at times have difficult or contentious conversations that will cover controversial or emotional topics. I agree to respect the opinions of others and approach each subject with an open mind.
• No confidential information concerning a student or community member at your service site, however insignificant it seems, will be shared with anyone other than appropriate members of the Health Equity Bonner Fellowship staff or site staff. *Please note that your site placement organization will also have confidentiality requirements specific to their needs that you will be required to follow.
• During conversations, I agree to use a respectful tone, speak in turn and not when others are speaking. I agree to limit distractions and save side conversations for breaks and downtime.
• I agree to not use my phone during meetings, unless otherwise noted by HEBF or site staff (we will be using technology in some meetings).
• I agree to be on time and stay actively engaged for the duration the activity.  I will follow the attendance policy as outlined above.

• I agree to create a plan to complete service hours at the primary site.
• The Healthy Equity Bonner Fellowship is distinct for its commitment to deep, intentional, long-term service.
• I agree to set up and adhere to a consistent schedule with the site supervisor for each semester.
• I agree to complete the mandatory work study training before starting service at my official site placement.
• I agree to follow all protocols as outlined in the UNCW work-study handbook.
• I agree to dress as agreed upon by my site supervisor and myself.
• I agree to arrive promptly at my service site.
• I agree to put my service first, understanding that service time is not the time to “hangout” or congregate with other fellows.
• I agree to not use my phone unless it is necessary as a part of my service. I understand that phones should be away: texting, snapchatting, and use of social media is not appropriate at service sites. Pictures should only be taken for use of service partners or when approved for official use. Pictures taken with children are prohibited unless parental consent is given.
• I agree to do what is best for each organization, inquiring how I may be the most useful, and be willing to share my ideas, skills, and expertise.
• I agree to have an attitude of flexibility and adaptability to do unexpected tasks at your service site.
• I agree to give 48 hours (about two days) notice of absence unless it is an immediate emergency, or abide by the policy of my service site.

• Three unexcused absences in one semester (more than 15 minutes late = unexcused absence)
• Consistently late to meetings (between 1-15 minutes)
• Consistently disengaged during activities (cell phone use, leaving the room, falling asleep, etc.)
• Missing or not scheduling a one-on-one with your Fellowship Advisor/Mentor
• Missing mandatory service site events or meeting hours

• Not fulfilling the expected or required number of hours needed in a semester
• Not completing monthly hour logs on timesheet(s) at all or on time
• Inaccurately reporting hours

• Missing or late paperwork required by placement site or Fellowship

• Failure to fulfill site expectations.
• Failure to fulfill additional assignments arranged during a meeting with the Fellowship Staff

Disciplinary action is at the discretion of the HEBF staff and work study guidelines and may be modified during membership of the Health Equity Fellowship Bonner Program. Additional measures may be taken on a case-by-case basis.

If a conduct infraction is suspected, staff will send an email to the Fellow to arrange a meeting to discuss accountability and a corrective action plan. As applicable, the corrective action plan will be developed in partnership with the fellow and site supervisor. The goal is to support fellows in their academic and professional development and provide the support needed for success.

The policy is subject to change to best meet the ends of the fellows and program.

Fellows accepted into the program are emailed this policy to sign, showing their commitment to the Fellowship and understanding of the policy.