Business-Related Entertainment
Types of Expenditures Governed by University Policy 05.107 Business-Related Entertainment Expenditures
Costs of meals, theater tickets, golfing privileges, or any other costs of a personal nature related to a business activity taking place off-campus and not directly related to a university program or formal workshop are subject to special documentation rules.
- Must fully document the business purpose
- Must list attendees, including UNCW employees in attendance
- Provide original receipts and/or invoices displaying itemized charges
- Tips must be reasonable and customary and must not exceed twenty percent of the total bill and/or invoice before any applicable taxes
- Cannot use general funds
Employee Reimbursement
Employees may be reimbursed for approved purchases only by submitting a payment request via Emburse Direct Pay Module.
Documentation such as original itemized receipts or invoices and proof of payment will need to be submitted to verify the need for reimbursement.
Subscriptions/Memberships (Does not pertain to software subscriptions)
Subscriptions
- Account number 954910 - Periodicals & Subscriptions
- Must pertain to a UNCW address
- If using general funds, term must not exceed 1 year
Memberships and Institutional Dues
- Account number 954920 - Institutional Dues and Memberships
- Account number 945921 - Indiv Professional Dues, Membership
- General funds allowed only if there is a documented requirement for the position.
Registrations of Workshops/Seminars
- Usually processed as part of a travel pre-approval
- Online seminars not requiring travel can be paid by submitting a payment request via Emburse Direct Pay Module
- Account number 928530 - Registration Fees Non-Travel Status