Payment Guidelines

Payment Process

• Payments are made once a week - Wednesdays except during holiday or end of year
• Demand checks should be limited to emergencies only and must be approved by the Associate Controller. Justification and form required.

Payments Released

• Payments are released after funds are approved
• Checks are mailed directly to vendors
• Direct deposits released within two to five business days of the check run
• Checks released to department personnel only, not to vendors/individuals
• Checks requested to be picked up by departments are released only with justification and should be limited

All direct deposits are made within two to five business days of the check run process. Employee reimbursements must be direct deposit if they are set up in payroll. 

Please contact our vendor specialists at (910) 962-2940, (910) 962-2755, or ushopsupplier@uncw.edu for changes to email or banking information.

Vendors

Vendors may choose direct deposit, which is the preferred method. An active email is required for direct deposits. Direct deposits are made within two to five business days of the check run process.

Please contact our vendor specialists at (910) 962-2940, (910) 962-2755, or ushopsupplier@uncw.edu for changes for changes to email or banking information.

Visit Controller's Website for Vendor ACH Form

Check Run Dates for November, December, and January

Please note that the check run on December 18, 2024, will be the last check run for the calendar year 2024.

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