Entertainment
Types of Expenditures Governed by This Policy
Cost of meals, theater tickets, golfing privileges or any other costs of a personal nature related to a business activity taking place off-campus and is not directly related to a university program or formal workshop are subject to special documentation rules.
- For meals or activities off campus
- Proper signatures and list of attendees including UNCW employee in attendance
- Original receipts
- Must not be general funds
Employee Reimbursement
Employees may be reimbursed by Check Request.
Documentation such as original receipts or invoices and proof of payment will need to be submitted along with the Check Request to verify the need for reimbursement.
Subscriptions/Memberships
Subscriptions
- Account number 954910
- Must have UNCW address
- If using general funds, must not exceed 1 year
- Attachment often required
Memberships and Institutional Dues
- Account numbers 954920/954990
- For institutional dues (954920), department head approval is required
- For individual registration (954921), general funds are not usually allowed.
Registrations of Workshops/Seminars
- Most should be handled through the travel department
- Online seminars and not requiring travel can be paid through check requests
- Non-Travel Status Registration Fees (928530)