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Hiring Student and Temporary Staff FAQs

Business Core Service Team

Find answers to your questions about temporary and student employees.

 

What do I need to do if I have hired someone new?

If the person is a Temp SHRA or Temp EHRA non-faculty hire, please fill out the After-Hire Form. For any permanent hires, this form will be completed by the supervisor of the new hire.

Who do I contact if I have questions about hiring?

  • Ann Webb – Students (Undergraduate and Graduate), Temp SHRA, Temp EHRA Non-Faculty
  • Travis Midgette – SHRA Staff (Permanent & Time-Limited), EHRA Faculty, and Part-Time (TE) EHRA Faculty

I want to hire a student or temp. Where do I start?

Complete the Hiring Request Form For Students & Temps. Always begin from this website form link to ensure you have the most up-to-date form.

How long does it take to hire a Temp SHRA or Student?

  • For new employees, the hiring process can take up to two weeks, depending on how long it takes the new employee to complete their I-9.
  • For returning employees, the hiring process can take up to one week.

When can an employee begin working in their new assignment?

An employee cannot begin any work for their new assignment until the supervisor and employee are notified via email that the hiring process is complete.

When/what time period can I hire students?

All student work assignments (undergraduate and graduate) are based on the academic year. They can begin any time after August 1 but must end by July 31 of each year and be reassigned in August for the new academic year.

How many hours can a student employee (undergraduate and graduate) work in one week?

  • Student employees are students first. They can work up to 20 hours per week (FTE of 0.5) across all campus jobs.
  • Please be sure to check with your hire about any additional campus jobs they may have when you hire them so not to exceed 20 hours per week across all campus jobs.

Who must complete an I-9?

Any new hire that has never worked for the university must complete an I-9 before they can begin working for UNCW in any capacity.

Are students paid hourly or via a monthly stipend?

  • Undergraduate students can only be paid hourly. This requires a monthly timesheet to be entered by the student in SeaNet and approved by the supervisor.
  • Graduate students can be paid either hourly or via a stipend/flat pay.
    • Graduate Hourly employees must complete a monthly timesheet, that will be approved by the supervisor.
    • Graduate Stipend/Flat Pay employees will not need a timesheet and the stipend is equally divided across the hiring period.

How long can a Temp SHRA employee work?

Temp SHRA Staff hires can work consecutively for eleven months followed by a 31-day, unpaid break in service. They may return to work after the 31-day, unpaid break in service.

What do I need to do if I’ve decided to leave CHHS?

While we are sad to be losing you, we understand that you are going off to do bigger and better things. To ensure that nothing is missed, we ask that you fill out the Leaving Checklist.

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