Event planning can seem like an overwhelming task and the Business Core Service Team is here to make the event planning process as simple as possible. Before completing the CHHS Events and Reservations Request Form to request support for your next event, please review these FAQs that address common questions and include pricing information as you develop the budget for your event.
If you just need a room and do not need event help, a comprehensive list of available spaces on campus can be found throug the UNCW Campus Reservation System. You will need to login using your UNCW credentials.
If you need assistance or have any questions about a specific space, contact the CHHS BCST office through a channel below.
Events Located in Non CHHS Spaces & CHHS Spaces:
CHHS faculty, staff and students hosting events are free to host their event at any available space on campus. Keep in mind that those facilities directly managed by CHHS (McNeill Hall, Veterans Hall, Hanover Gym and portions of Trask Coliseum) do offer increased flexibility in terms of set-up because our staff have more control over the spaces. For a complete listing of available spaces on campus please visit UNCW's Campus Reservation System. You will need to login using your UNCW credentials.
Tip: When reserving a space please ensure that you have given yourself adequate time for setup and breakdown when making a reservation.
Access:
The CHHS Event Coordinator works with Access Management to ensure that your space will be open for you based on your reservation time. Please make sure you have accounted for setup and breakdown in your reservation time.
Aramark/Outside Catering: Apart from pizza orders, any food orders over $250.00 must be go through Aramark for first right of refusal. In special circumstances, Aramark does allow event hosts to bring in food that is donated by outside vendors with prior approval by Aramark. Aramark has the right of first refusal and must be consulted regarding any food for events. If you would like to use an outside caterer, please complete the outside catering approval form.
The UNCW Catering office offers a wide variety of options including more budget-friendly options for on or off campus events like receptions, and retreats. In addition to food, catering offers rentals for linens, cutlery, glassware, dishware, and specialty event items. Important notes regarding catering at your event:
Helpful Link:
Costco: If your event requires snacks, cutlery, drinks, or other items from Costco, please coordinate with your department and/or CHHS Events Coordinator at least 14 days prior to the event. A department representative must accompany the CHHS representative during the shopping trip. However, if your department has a UNCW-issued Costco membership and a UNCW purchase card, you may shop at Costco independently without involving the CHHS Events Coordinator.
If your event is open to the public or will have attendees coming from off campus, appropriate parking must be organized two weeks in advance. All parking requests should be submitted via the CHHS Events & Reservations Form. The UNCW parking office can provide the following options for you:
For CHHS Events taking place in McNeill Hall or Veterans Hall, visitor parking is typically assigned to the first floor of the East Parking Deck (Near Dunkin Donuts) and the Madeline Lot (adjacent to Wagoner Hall) but is subject to availability by the UNCW parking office. The CHHS Events Coordinator will coordinate the rates for your event with the parking office. For more information, visit the parking office’s website.
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Many campus spaces and events require additional resources, such as equipment, AV/technology support, and staffing. We recommend consulting with the CHHS Events Coordinator to discuss your specific needs before reserving a space. Below, we’ve outlined examples of the services we offer and their associated guidelines.
In the event of an emergency, please call 9-1-1 or UNCW Police at 910-962-2222. Incident reports and emergency action plans are available in all classrooms and labs located in Veterans Hall, McNeill Hall, Trask Coliseum, and Hanover Hall. A digital Incident Report can be found here.