Timesheets are required for all hourly student and graduate employees, temporary staff employees and employees being paid overtime, compensatory time, shift premium, on-call or holiday premium.
Students and graduate employees, temporary staff and those being paid overtime will enter time worked online through Web Time Entry through SeaNet.
Student hours worked must be approved by their supervisor online through Web Time Entry by 5 p.m. on the third working day of the month.
The State of North Carolina mandates that all UNCW employees have their paychecks direct deposited to a checking or savings account.
New hires can easily do that by completing the direct deposit form, located on the Employee Essentials tab in mySeaport, and attaching a voided check or an official document from your bank with routing and account number.
Your paycheck will be a paper check until Payroll receives a direct deposit form and has verified the information is correct. All checks can be picked up on pay day at the Cashier's Office in Warwick Center.
The Payroll Department processes three monthly payrolls. There are two mid-month payrolls and one end of month payroll.
The two mid-month payrolls are both paid on the 15th of the month. If the 15th of the month falls on a holiday or weekend, both mid-month payrolls will be paid on the last working day prior to the 15th of the month.
These are called "lag payrolls" because they are paid for time worked the previous month. A monthly recap letter is sent to all the departments reminding them of deadlines and providing new payroll information.
One mid-month payroll pays hourly undergraduate and graduate students and temporary staff employees. Job assignments for students and temps must be entered into the Electronic Personnel Action Forms (EPAF) by the 26th of the prior month and approved by the 28th.
Jobs not entered by these deadlines will not appear on recap sheets and will be paid on the next mid-month payroll. Recap sheets are run during a nightly process on the 15th and 29th of every month. They are then sent by email to the designated person in each department.
Please contact Human Resources if you need access to your department's recap sheet.
The second mid-month payroll includes payouts for employees who have left UNCW or new permanent employees who began work the last half of the previous month but were not included in the end of month payroll.
If you have questions concerning undergraduate student or temporary employees, please contact Human Resources.
The end-of-month payroll pays all permanent staff and faculty and temporary faculty on the last working day of the month. Any changes to benefits, deductions or tax withholding must be received in the Payroll Department by the 15th of the month. Any changes received after that date will go into effect on the following month's payroll.
If you have questions concerning graduate student employment, please contact the Graduate School.
There are statutory deductions required by law that are deducted from your paycheck as well as voluntary deductions you choose to have withheld from your paycheck.
All permanent employees are also required to contribute to a retirement program.
Contact the Payroll Department to ask general questions about current deductions listed on your paycheck. The Human Resources Department located in the Administrative Annex building can assist you with changes to other benefits and deductions.