UNCW provides a list of event resources and questions that might arise when reserving a space.
Academic Affairs Space Scheduling Specialist
The Space Planning Specialist should be contacted for all registered student organization schedule.
Academic registered student organization locations (PDF)
Catering
Contact Campus Dining for academic locations that allow food.
Parking & Transporation
The Parking & Transportation Office ensures the success of events by providing parking arrangements. You must fill out a Special Event Parking Request a minimum of one week prior to the event you are planning.
This request must be submitted for any type of campus event such as:
- Meetings
- Conferences
- Seminars
- Lunches
- Dinners
- Receptions
- And more
Priority is given to the event that finalizes arrangements with Parking & Transportation Services first when multiple events are scheduled on the same date. Learn more about parking rates.
Physical Plant
Physical Plant helps with many of your event needs. In most cases, you will need to fill out an Aim Customer Request or submit a dig permit which can be found with other Physical Plant Forms (labeled Dig and Excavating Permit).
Some areas Physical Plant can assist with include:
- Dig Requests: A request must be submitted whenever anything is put into the ground.
- Irrigation System: A request must be submitted so this is cut off for an outside event.
- Housekeeping: Submit a request to let Housekeeping know about any event taking place during the evening or weekend hours to help ensure the department can prepare accordingly.
It is beneficial to let Physical Plant know about your event, especially if it is held outside. This ensures there are no conflicts, such as the grass being mowed at the same time as your event.
Security/Opening Buildings Exteriors
Door programing is determined by what is scheduled in the Campus Reservations.
If you have questions concerning door access, Contact Electronic Access Control Administrator, at 910.962.3564.
Academic event spaces are opened by University Police. The Special Event Security Policy provides additional details about event security.
Special Events A/VA/V, Lighting, Sound and Video Services
Our Special Events group offers several different packages for assisting with your events. Request AV Media Services for a special event and/or view pricing in the service catalog.
Equipment Checkout
ITS has a limited number of laptops, projectors and screens that can be checked out for events. View more details on equipment checkout.
Reserving Tables, Chairs, Podiums, Stage, Etc.
You may find the space you reserved for your event does not have the tables, chairs, podiums or stages the event required. Arrangements can be made with Moving Services to have these items delivered by contacting:
For Tables, Chairs, Podiums Contact the Space Planning Specialist by:
For Staging Contact the Campus Life Reservations & Event Services by:
Conference Services
Conference Services provides one-stop conference planning at UNCW. They custom design your conference package, including facilities, catering, audio/visual support, registration and more. Their goal is to set up your event so it goes off without a hitch, so you can keep your mind on your meeting objectives.
Contact Space Planning & Management
