University Learning Center

TutorTrac Notes

Recording Session Notes

After each tutoring session, document the student's progress in TutorTrac by entering session notes.

  1. Consult the Tutee Assessment Rubric [also available as hard copy in each tutoring room]
  2. Copy and paste the template into TT notes
  3. Complete the appropriate info once you get the template into TT notes

Template:

  • Visit # :
  • Tutee request for the session:
  • Rubric
    1. Preparation:
    2. Study Skills:
    3. Independence:
    4. Reflection:
    5. Critical Thinking Questions
  • Tutor Notes
    1. Topics covered:
    2. What you will cover next session
    3. Observations

      Example

      Notes:

      -Visit #: 5

      -Tutee's request for session: Review chapter three

      1. Preparation: 4

      2. Study Skills: 3

      3. Independence: 2

      4. Reflection: 3

      5.  CT Questions: 2, 3, 6

      -Tutor Notes

      1. Topic covered: Preparation for test next Monday. Tutee feels anxious about it, so we discussed emotional intelligence (CT #3) and how to alleviate test anxiety.   For the chapter on Marine Pollution, we discussed many different major concepts, all pertaining to how humans impact and degrade water quality in rivers/oceans. I had him go to the board and answer questions about DDT, mercury & GenX.  Many students find the marine pollution material slightly easier because they have heard/read about most of the details in the news (CT #2 -'how do you know it?'). Tutee has begun to create flashcards I congratulated him for this and also asked him to create a brief practice test (CT # 6 -creativity) for our session on Friday

      2. Next session: tutee created practice test, continue to review

      3. Observations: Though anxious, tutee was alert and asked many questions throughout the session. He stated that he missed 2 classes last week; we discussed the positve effects of attending every class.  Tutee reported that he felt better after going through the questions at the board.

      Types of Notes

  1. Subjective data: Write what a student tells you that is pertinent to the tutoring session. Example: "Jason reports having worked up to number 19 and says he always has trouble with story problems in math."
  2. Objective data: Make observations about the student. Example: "Jason's tone indicated frustration and he was frowning. Had partially completed assignment and SPN book with him. Concentration was good.
  3. Assessment: Record what you make of the situation. Example: "Jason was prepared and trying but still frustrated."
  4. Plan: Record what you planned to do in the session. Example: "Jason agreed it might help if he talked his way through a story problem while I observed and then offered suggestions."
  5. Intervention: Record what you actually did to help a student. Example: "We spent most of the session on the story problems. I encouraged him to slow down and read it out loud (multiple modalities)."
  6. Evaluation: Describe how the session went. Example: "Jason was able to do a few simple story problems on his own by the end of the hour. We agreed that he would attempt the remaining problems before his next session. He said tutoring was helpful."

Examples (from previous tutors' actual notes)

The tutee was most concerned with the upcoming oral exam, since she did not do well on the first test. So, we went through the questions for the oral exam, making sure she knew what each one was asking, and we practiced some answers. I also gave her some hints for doing well on the oral for preparing. Next week we will work on preterit vs. imperfect.

The tutee did not have anything new to go over, so we worked on conjugations in the present tense verbs. The tutee did very well conjugating-she only had to look at her notes 2 or 3 times. On Friday we are going to go over any new material that her teacher gives her.

The tutee received her test back today and she didn't do as well as she would've liked, but she said that for this next week she will prepare better. The main problem on her exam was the concepts in the multiple choice section. For the next few weeks I'm going to be sure to cover those concepts that could be put into multiple choice questions. The tutee left feeling a little better about the topic and still seems encouraged to understand the material.