image 475x230

Rental Car for Student Employees and Students not on Payroll

Rental Car Expenses are reimbursable expenses for Student employees and Students. The Student employee or Student will have to pay for the cost of the rental upfront and the University will reimburse the traveler after the trip is over. Additional insurance, GPS charges or upgrades are not reimbursable. In addition the compact or standard car should be rented unless additional people are traveling and a larger vehicle is needed. Additional drivers are not allowed except when sharing the car with another UNCW faculty/staff member traveling on the same trip. Please put the other traveler's name and travel number in the comments. To enter this expense in Chrome River you would select the ground transportation tile and click on Rental Car. UNCW would like to make you aware that Enterprise Rent-A-Car is under contract with the state and the only one that should be used.

Billing for Rental Car of a Student Employee or Student

Local Rentals

  1. Charge the cost of the rental to your personal credit card and request reimbursement in Chrome River with any other reimbursements upon completion of the trip.


Out of Town Rentals


  1. Charge the cost of the rental to your personal credit card and request reimbursement in Chrome River with any other reimbursements upon completion of the trip.

Supporting Documentation

  1. Rental vehicles require original paid receipts showing $0 balance due.
  2. We will accept a credit card statement showing full payment to the rental agency along with the original receipt that shows a balance due.

Before Renting a Vehicle

Is your MVR Report up to date?

MVRs should be pulled at least annually for infrequent drivers and every 6 months for frequent drivers. Requests can be sent to the UNCW Police general email with "MVR Request" in the subject line. If the need is immediate, then a request can be sent to Major Chris Bertram. The reports are free. In general, they will receive a "clear" or "not clear" and any "not clear' will need to be further investigated by Risk Management before approval to drive will be granted. This will be departmental responsibility and you should not be asked to do this on their behalf.

Is your required vehicle training up to date?

State of NC requires all drivers to have Safe Driving training whether driving a Sate or rented vehicle. We also require 15-Passenger Van training for anyone wanting to drive such or similar. They both recertify every 2 years. The training is available online (and only take about 10-15 minutes each) and they can contact me directly to be set up in the system (

Certificates should be printed or saved in case proof of completion would be required in the future. Aux. Services requires copies of the certificates of completion before they allow drivers to pick up their vehicles. Again, this is the driver's responsibility and should not ask you to act on their behalf.



photoPlease note if they choose to accept the collision damage waiver and supplemental liability protection or any upgrades when renting a vehicle we will not reimburse them for this expense.


  Prices for Enterprise Rental Cars


Economy/Compact $32.00
Midsize/Standard $34.00
Full Size $36.00
15 Passenger Van $109.00
Small/Medium SUV $54.00

For the Compact, Intermediate, Standard and Full Size vehicles there is a mileage limit of 2500 miles per trip.

For the Mini Vans, SUVS and Vans if the rental is from the local branch on College Road they are going to waive the mileage limit. However, this can only be done at the College Road office. All other reservations made at other locations there is a mileage limit of 200 miles per day.

Lost Receipt

  1. You can pull your receipts up on Under the reservation section of the main page, you will find multiple blue hyper links. Choose the link titled "print your receipt". Type in your name and driver's license number and it will bring up your last 6 months worth of receipts.

Additional Services and Benefits of Enterprise Rent-A-Car's Business rental program:

Free pick up services:

Whether it is from home, office or other locations, please take advantage of our quick convenient pick up service. Delivery is not available.

Multiple locations:

Enterprise Rent-A-Car has over 200 offices in North Carolina and 6800 across the country. Wherever you may travel, convenience is only a phone call away. 24 hour roadside assistance.

Vehicle Variety:

Enterprise offers over 50 makes and models of vehicles. Cars range from economy cars to luxury sedans. Specialty vehicles are also available such as cargo vans, minivans, sport utility vehicles, 15 passenger vans and pick up trucks.

Leave the Claims to us:

You can take the worry out of travel by using Enterprise and the insurance is included.

Rental Requirements

Age of Drivers:

Enterprise Rent-A-Car is one of the few rental companies that will rent to drivers 21-25 years of age with no additional surcharge in most locations. All drivers must have a valid driver's license and a major credit card


  1. Please refer to the UNCW travel policy:
  2. Refer to the state rental car contract:
Wilmington Locations

College Location

1437 S. College Rd.

Wilmington, NC


Offsite Airport

1930 Castle Hayne Rd.

Wilmington, NC


North Wilmington

5601-B Market St

Wilmington, NC


Market Street

4911 Market Street

Wilmington, NC


Porter's Neck

8125 Market St

Wilmington, NC


Monkey Junction

3722 Carolina Beach Rd

Wilmington, NC