Personal Mileage

Girl walking in park

Personal Mileage is always a reimbursable expense upon completion of the travel.

Regular Mileage Reimbursement for a trip

Actual business mileage is calculated for direct mileage between points on the traveler's itinerary. Mileage in excess of this requires a written explanation of the business purpose. Mileage will be calculated from the traveler's duty station or home, whichever is closer. A mileage calculator is on our webpage listing commonly visited cities. If the city needed is not listed, use to obtain the mileage. Attach the printout to the travel reimbursement. When using a personal vehicle for state business the standard mileage rate of 54.5 cents set by the IRS is reimbursable for the first 100 miles trip. Any miles that exceed the 100 miles Trip of travel will be reimbursed 33 cents per mile of the entire trip.  No reimbursement shall be made for the use of a personal vehicle when commuting from an employee's home to his/her duty station..

How to process in E-Travel

Mileage should be entered in a Pre-Approval under Ground Transportation. Enter an estimate of what the mileage will be per the state rate.  When the trip is complete and an expense report is created, mileage goes under Ground Transportation.  You then choose the mileage tile, it will calculate the rate for you once you put the mileage in for the trip.

Mileage Rate

Per the NC Office of State Budget and Management (OSBM) for travel beginning January 1, 2018, personal mileage will be reimbursed as follows: 

If a Traveler chooses to use a personal vehicle, actual mileage is reimbursable. Mileage is measured from the closer of duty station or point of departure to destination (and return). A traveler shall be reimbursed the business standard mileage rate set by the Internal Revenue Service (54.5  cents per mile effective January 1, 2018) when using their personal vehicle for state business when the round trip does not exceed 100 miles per trip. However, if a traveler chooses to use a personal vehicle when the round trip exceeds 100 miles per trip, the traveler will be reimbursed at the 33 cents per mile for the entire mileage.