Non-Employee Travel

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Personal Mileage for Non-Employees

Personal Mileage is always going to be a reimbursable expense upon completion of the travel.

Regular Mileage Reimbursement for a Trip

Actual business mileage is calculated for direct mileage between destinations on the traveler's itinerary. Mileage in excess of this requires a written explanation of the business purpose. Mileage will be calculated from the traveler's duty station or home, whichever is closer. A mileage calculator is on our webpage listing commonly visited cities. If the city needed is not listed, use Mapquest.com to obtain mileage. Attach the printout to the travel reimbursement.

How to process in Chrome River

Mileage should be entered into Chrome River in a Pre-Approval under Ground Transportation. Once you select Ground Transportation you will enter the estimated amount. When you complete your trip and do your expense report, choose Ground Transportation, then choose the Mileage tile. The current rate will adjust in the box when you enter the mileage driven.

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Mileage Rate

Per the NC Office of State Budget and Management (OSBM) for travel beginning January 1, 2022, personal mileage will be reimbursed as follows: 

If a state employee chooses to use a personal vehicle, actual mileage is reimbursable. Mileage is measured from the duty station or point of departure—whichever is closer to the destination—to the destination (and return). In accordance with the agency’s policies, a state employee shall be reimbursed at a rate that does not exceed the business standard mileage rate set by the Internal Revenue Service (62.5 cents per mile effective July 1, 2022) when using their personal vehicle for state business.