Travel

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Meals

All meals are reimbursed based on state set per diem rate. The meal per diem applies to all travelers whether they are employees, students or non employees. Receipts are not required to be reimbursed for your meals since we pay per diems. All tips for meals are included in the per diem rate allowed. Reimbursement for meals is only allowed when overnight travel is involved and when the travel destination is located at least 35 miles from the independent contractor regularly assigned duty station or home, which ever is less.

Meals you are eligible for

Meal eligibility is based on your specific departure and arrival dates.

On Overnight Trips
Breakfast Depart before 6 a.m.
Lunch Depart before Noon or return after 2 p.m.
Dinner Depart before 5 p.m. or return after 8 p.m.

How to process meals in Chrome River

To enter meals in your expense report you must go the meals tile and choose how you would like to enter the meals for reimbursement.. Then enter the all meals that they are eligible to receive for reimbursement. If any meals were included with the registration fee remove that meal, as it can not be claimed for reimbursement. When foreign travel is involved, foreign meal per diem rates do not start until the traveler arrives in the foreign country on the departing flight.

photoBusiness Entertainment

If the traveler is taken out by an employee as a group of people for a meal to conduct business then the person paying for the meal should be reimbursed by doing a check request. They must provide an original itemized receipt for the meal. Any meals claimed as business entertainment can not be claimed under regular per diem meals for the independent contractor. Business Entertainment can not be claimed by a Non-Employee however they can be part of the group out to eat.

Current Meal Per Diem Rates

The Office of State Budget and Management revised the meal per diem rates as of July 1, 2017.

In-State Out of State Foreign
Breakfast

$8.40

$8.40 U.S. Department of State
Lunch

$11.00

$11.00 U.S. Department of State
Dinner

$18.90

$21.60 U.S. Department of State