Employee Travel

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Travel for Employees

All expenses for an employee should be claimed on that individual's travel pre-approval and expense report  and never on anyone else's. A travel pre-approval should be completed and approved prior to the first day of business travel. Travel expenses for family members of employees are not reimbursable.

Who is an Employee?

Any faculty or staff member working at the university on a temporary or permanent basis and being paid a salary or wages by the UNCW payroll is considered an employee.

How to Process Travel for an Employee

Employee pre-approval for travel and requests for reimbursement should be processed in Chrome River. Chrome River is an electronic travel and expense system that was developed to handle travel and ap check request  for the university and includes electronic approvals for all payments.

For additional information on how to process travel please see the individual expenses under the type of travel or view of step by step guide to Chrome River.

Helpful Reminders

  • Original reimbursement and backup documents are required with the travel package.
  • Travelers are allowed one day of travel before the beginning of a conference and one day of travel after the conclusion of a conference.
  • All travel reimbursements should be completed within 15 days of return, however expense reports must be submitted to the travel office within 30 calendar days after the return date.