Faculty & Staff

The DRC Faculty Portal provides instructors online access to students’ accommodation letters and requests to test in the DRC.  Students registered with the DRC will send their accommodation letters and test requests electronically.  Faculty will be notified via email from the DRC Faculty Portal. 

Instructors use the Portal to:

• Review and confirm receipt of their students’ accommodation letters;
• Keep track of students who have accommodations in each of their courses;
• Review and confirm student test requests for the DRC to proctor tests;
  • The DRC will only proctor tests for students requiring a reduced distraction setting, separate setting, or specific assistive technology.
• Upload tests materials and administration details to the secure system.
  • Test materials must be uploaded by noon, two business days in advance of the exam.
  • For security purposes, the DRC does not accept tests or exams via email.

ACCESS THE FACULTY PORTAL

Trouble logging in to the Faculty Portal? 

Log in using your UNCW email address and password.  Use a laptop/desktop computer and a secure network connection (e.g., Hawkwifi).  A "guest" network does not meet our minimum security requirements.

You may have to do Duo2Factor Authentication.  Contact DRC@uncw.edu if you still have trouble.

Proctoring Information for Faculty

DRC Proctoring Hours

Monday – Thursday 8:00 AM – 5:00 PM (all tests must be completed by 5:00 PM)
Friday 8:00 AM – 12:00 PM

*During finals week, the DRC operates under the schedule determined by the Registrar’s Office. Exams can only be scheduled at 8:00 AM, 11:30 AM, or 3:00 PM. The DRC will stay open until 7:30 PM during finals week to accommodate extended time. Students should plan to schedule their finals accordingly.

**The window for scheduling finals to be proctored in the DRC opens approximately one month before finals begins and closes one week prior to the start of finals.

Faculty Responsibilities

Overview

Use of the DRC for testing is not required to meet accommodated testing needs. The DRC provides proctoring as a courtesy to students and faculty. Should a student and faculty member choose not to utilize the DRC and work out alternate testing arrangements, they are free to do so. Faculty members are not required to notify the DRC about alternate arrangements. For this document, all assessments (e.g., quizzes, tests, exams) will be denoted as “tests.”

• Tests and testing appointments will be funneled through and coordinated via the DRC Student and Faculty Portals. Faculty will use their UNCW email address to access this portal.
• The process starts with the students.  They are responsible for scheduling their own proctoring appointments at least four business days in advance of the test date through their Student Portal. Faculty will be notified electronically of scheduled proctored appointments.
• Due to the hours listed above and student accommodation needs, appointment times may need to fall outside of the regular class time to adjust for extenuating circumstances, such as back-to-back classes.
• Faculty members should be aware that the DRC cannot honor unannounced, day-of tests for students and will need to make alternate arrangements with their student(s).
• The decision to reschedule testing appointments is at the discretion of faculty, unless permitted by the student’s accommodations. A student should inform their faculty member and cancel their appointment in their Student Portal if they are/were unable to keep their appointment.
• DRC staff will not notify faculty if a student does not show up for their scheduled appointment.
• DRC staff will not proctor tests if a student is over 15 minutes late.  If a student is over 15 minutes late, they will need to make arrangements with faculty to take the test. Additional time will not be added to the end of a student’s test. The testing clock starts at the scheduled start time. 

Responsibilities

1. Faculty will be prompted to complete the Test Proctoring Form prior to the student’s testing appointment. This form must be completed by the faculty member in the DRC’s Faculty Portal for each test to be taken at the center regardless of the test delivery method (e.g., Canvas, online platforms, etc.).
   
   • It is the faculty member’s responsibility to complete the Test Proctoring Form in its entirety and submit it at least two business days in advance of the student’s testing appointment.
   • The test and testing materials should be included and uploaded, if applicable, at this time.
   • Failure to submit tests or proctoring information within this time frame may result in the need to reschedule the test at the DRC’s and the student’s convenience.
   • The DRC will not accept hand delivered or emailed tests.  All tests need to be uploaded into the Faculty Portal.
2. The faculty will indicate on the Test Proctoring Form their preferred method of exam return. These options include:
   • In-person pick-up at the DRC during operating hours,
   • The student who took the exam can deliver it back to your department or,
   • When available, a DRC Student Worker will deliver the test back to the location indicated on the Test Proctoring Form within 48 hours.
     • If no one is available to receive and sign for the test when the Student Worker attempts to deliver, faculty will be notified they need to pick up the test from the DRC.

Test Security & Integrity

The DRC will do everything in its power to maintain the security and integrity of tests that are entrusted to us. Proctoring staff are actively monitoring cameras and periodically checking in on testers.

• If we confirm via video monitoring that an honor code violation is occurring, the student’s test will be stopped and all materials will be collected.  We will notify the instructor and the Office of the Dean of Students via email regarding the incident.
• In some instances, we may suspect but are unable to confirm, an honor code violation while a student is testing.  If through video playback we observe suspicious activity, we will notify the instructor and the Office of the Dean of Students via email.

Additional Information

Inquiries about DRC test proctoring can be made via email at DRC@uncw.edu or by calling our office at 910.962.7555.

 

It is recommended that the following alternative format and accommodation statements be used where applicable.

Alternative Format Statement 

This statement should be printed in an easy-to read type size and placed in a location that is easy to notice.
This publication is available in alternative format on request. Please call (insert telephone number).

Accommodation Statement

This statement should be printed in any publication that describes a specific program or special event (e.g., seminar, film, speaker, performing arts series, employment programming, etc.).
UNCW (or insert your office name here) encourages persons with disabilities to participate in its programs and activities. If you anticipate needing any type of accommodation or have questions about the physical access provided, please contact (telephone number of the sponsor) in advance of your participation or visit.

Abbreviated Accommodation Statement 

(Use the abbreviated version only when space constraints are severe.)
Persons with disabilities who anticipate needing accommodations or who have questions about physical access may contact (telephone number of the sponsor) in advance of the program (or film, event, etc).

Non-Discrimination Statement and Need for Reasonable Accommodation Disclosure

The University of North Carolina Wilmington is committed to complying with all federal, state, and local requirements of nondiscrimination. UNCW supports the right of enrolled students to a full and equal educational opportunity and is committed to reasonable accommodations for individuals with documented disabilities or who are impacted by Title IX concerns.

Students with disabilities for whom accommodations may be necessary must be registered with and provide official notification through UNCW’s Disability Resource Center. Once established, responsibility for disability-related accommodations and access is shared by DRC, faculty and the student.

Individuals who wish to report any form of gender-based discrimination or sexual misconduct/harassment—and those requesting related accommodations—should contact UNCW’s Title IX Office. Students may also report incidents of misconduct to their faculty; however, be aware that faculty are required by law to notify the Title IX office.  If students wish to seek confidential resources without reporting an incident, three departments at UNCW are exempt from mandatory reporting requirements: CARE: Interpersonal Violence Prevention & Response, University Counseling Center and Abrons Student Health Center.

UNCW Faculty and Staff should use this form when referring a student from your office to the Disability Resource Center (DRC).  DRC staff will review and respond to your submission within 24 business hours. 

Please be advised submitting this form does not guarantee the student will be eligible for accommodations.

UNCW FACULTY & STAFF STUDENT REFERRAL FORM