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Project Description

The University of North Carolina Wilmington (UNCW) is seeking design services for a new connector roadway extending from the intersection of Hurst Drive and Hamilton Drive to Riegel Road. The proposed roadway will provide a vital exterior circulation route around existing athletic facilities, aiming to alleviate interior campus traffic congestion and improve pedestrian safety for students. The project will also include parking along the proposed roadway.

Project Budget

The total project budget is approximately $4,500,000 and includes construction, design, and miscellaneous project costs.

Project Scope

The University seeks the professional service of a designer to join the team to provide services for the project through design, construction, and post acceptance. Design services shall be provided as defined by the latest State Construction Office manual, guidelines and checklists.

Project Schedule

Qualifications

The designer must be a registered engineering firm in the State of North Carolina and the selection process will be based upon qualifications. The designer must exhibit the basic qualifications outlined in the State Construction Office Manual (SCO Manual). 

Critical Selection Factors

Response should be electronically submitted in PDF format, a maximum of 20 letter-size pages excluding the cover page, letter of interest, table of contents, and SF-330 form. Maximum file size is 10MB. Submit one (1) PDF copy via email to manfrediz@uncw.edu. It is the submitting firm’s responsibility to ensure the document has been received by the due date and time. Include the following information: 

1. Experience and expertise in the project type being evaluated.
2. Past performance on similar projects
3. Experience in design projects to be part of an existing campus context.
4. Adequate staff and proposed consultant team – qualifications and examples of previous collaborations.
5. Historically Underutilized Business representation in proposed consultant team
6. Current workload and State projects awarded.
7. Proposed design approach or methodology.
8. Recent experience with project cost estimates and schedule adherence.
9. Construction administration capabilities.
10. Record of successfully completed projects without major legal or technical problems.
11. Other factors which may be appropriate to the project. 

Contract

The contract will be negotiated with the selected designer. The contract with the designer will be in the form of a Letter Agreement approved by the State Construction Office.

Selection Process

Following the receipt of proposals, a University Interview Committee will shortlist 3-6 firms, interview, and present to BOT. The selected firm will contract with UNCW through the Architectural and Construction Services and the PM.

Pre-Submittal Meeting

A Pre-Submittal Meeting will be held on Wednesday, October 15, 2025 at 10:00am virtually via zoom (Link below). Attendance is not mandatory but highly encouraged.

Join the meeting now

Meeting ID: 217 295 911 155

Passcode: fy3uB2UU

 In order to offer design services in response to this solicitation, the Proposer must be licensed as an engineer in the state of North Carolina.

Questions/Proposal Submittal

In order that the selection process, be as objective as possible, do not contact members of the Board of Trustees, or any university officials other than the Project Manager.  All questions and project submittals are to be directed to: 

Zachary Manfredi
5150 Lionfish Drive
Campus Box 5910
Wilmington, NC 28403
Phone: (910) 906-7666
Email: manfrediz@uncw.edu

Project Description

UNCW continues to exceed its current housing capacity and our inventory review indicates the need for additional, on-campus housing. The project concept is a new, approximately 120,000SF residence hall with approximately 540 beds and will include related community spaces and mechanical yard.  The project is on an accelerated timeline with anticipated opening to students for occupancy  by fall of 2027.  The  commissioning  scope incorporates the Mechanical, Electrical, Plumbing  and building envelope systems with a total project budget of $71M.

Project Scope

The budget of $71,000,000 incorporates construction, design, and miscellaneous project costs.

Project Scope

The University seeks the professional service of a Commissioning Agent (CxA) to join the team to provide services for the project through design, construction, and post acceptance. Commissioning services shall be provided as defined by the latest State Construction Office manual, guidelines and checklists.

Project Schedule

Qualifications

The CxA must be a registered engineering firm in the State of North Carolina and the selection process will be based upon qualifications. The CxA must exhibit the basic qualifications outlined in the State Construction Office Building Commissioning Guidelines for Third Party Commissioning. “http://www.nc-sco.com/guidelines.aspx”

Critical Selection Factors

Interested firms can participate in the process by submitting a current SF 330 form and addressing the following in a written proposal. Please note that only one copy of the proposal is requested. Most of the criteria listed below can be accommodated in sections A-G of the 330 form.  Section H can be used for any additional information and should be limited to ten 8½ x 11 sheets of paper, both sides of the sheet may be used.  Firms are requested to assure receipt of proposals at address listed below by Tuesday, October 14 2025 at 3:00pm.

1. Experience and expertise in the project type being evaluated.
2. Past performance on similar projects
3. Experience in design projects to be part of an existing campus context.
4. Adequate staff and proposed consultant team – qualifications and examples of previous collaborations.
5. Historically Underutilized Business representation in proposed consultant team
6. Current workload and State projects awarded.
7. Proposed design approach or methodology.
8. Recent experience with project cost estimates and schedule adherence.
9. Construction administration capabilities.
10. Record of successfully completed projects without major legal or technical problems.
11. Other factors which may be appropriate to the project.

Contract

The contract will be negotiated with the selected CxA. The contract with the CxA will be in the form of a Letter Agreement approved by the State Construction Office.

Selection Process

Following the receipt of proposals, a University Interview Committee will shortlist 3 firms, interview, and make a selection. The selected firm will contract with UNCW through the Architectural and Construction Services and the PM.

Pre-Submittal Meeting

A Pre-Submittal Meeting will be held on Monday, October 6, 2025 at 10:00am virtually via zoom (Link below). Attendance is not mandatory but highly encouraged.

Meeting Link

Meeting ID: 884 0978 0462

Passcode: 754373

In order to offer Commissioning Agent services in response to this solicitation, the Proposer must be licensed as an engineer in the state of North Carolina.

Questions/Proposal Submittal

In order that the selection process, be as objective as possible, do not contact members of the Board of Trustees, or any university officials other than the Project Manager.  All questions and project submittals are to be directed to:

Craig Brackens
5150 Lionfish Drive
Campus Box 5910
Wilmington, NC 28403
Phone: (910) 962- 7122
Email: brackensc@uncw.edu

Addendum # 1

Please review the following questions and answers:

1. “Did I hear correctly that Building Envelope/Enclosure would no longer be a needed service for this RFP?”
   That is correct.
   Building envelope Cx will be handled separately through the designer
2. “It was mentioned during the Pre-submittal meeting that a new transformer will be powering the site and power provided by Duke Energy. Please confirm if this utility transformer is within scope of commissioning.”
   The transformer is being provided by Duke.
   Utility lines from the building to the transformer will be provided by the project, but the connection will be made by Duke. The project needs to ensure the proper connections.
3. Does the project contain any submetering or electrical metering system?
   Both will be included in the project.
4. Is lighting control system within scope? If so, will it be localized or is there an overall campus control system this will be integrated to?
   Localized controls only. No overall campus control system.

Thank you again for your interest in working with UNCW.  Please prepare your SF330 and submit that by 5 pm on the due date.  As a reminder, the Cx selection schedule is as follows:

Project Description:

UNCW continues to exceed its current housing capacity and our inventory review indicates the need for additional, on-campus housing. The project concept is a new, approximately 120,000SF residence hall with approximately 540 beds and will include related community spaces and mechanical yard.  The project is on an accelerated timeline with anticipated opening to students for occupancy by fall of 2027.

Project Budget

The total budget of $71,000,000 incorporates construction, design, and miscellaneous project costs.

 Scope of Servies

UNCW seeks statements of qualifications for material testing & special inspections.

Services shall be provided as defined by the latest State Construction Office manual, guidelines and checklists.

Project Schedule

Qualifications

Must be a registered engineering or architectural firm in the State of North Carolina and the selection process will be based upon qualifications. The firm must exhibit the basic qualifications outlined in the current NC State Construction Office “Special Inspections Guidelines”.

Critical Selection Factors

Interested firms can participate in the process by submitting a current SF 330 form and addressing the following in a written proposal. Please note that only one copy of the proposal is requested. Most of the criteria listed below can be accommodated in sections A-G of the 330 form.  Section H can be used for any additional information and should be limited to ten 8½ x 11 sheets of paper, both sides of the sheet may be used.  Firms are requested to assure receipt of proposals at address listed below by Tuesday, October 14 2025 at 3:00pm.

1. Experience and expertise in the project type being evaluated.
2. Past performance on similar projects
3. Experience in design projects to be part of an existing campus context.
4. Adequate staff and proposed consultant team – qualifications and examples of previous collaborations.
5. Historically Underutilized Business representation in proposed consultant team
6. Current workload and State projects awarded.
7. Proposed design approach or methodology.
8. Recent experience with project cost estimates and schedule adherence.
9. Construction administration capabilities.
10. Record of successfully completed projects without major legal or technical problems.
11. Other factors which may be appropriate to the project.

 Contract

The contract will be negotiated with the selected firm. The contract with the firm will be in the form of a Letter Agreement approved by the State Construction Office.

 Selection Process

Following the receipt of proposals, a University Interview Committee will shortlist 3 firms, interview, and make a selection. The selected firm will contract with UNCW through the Architectural and Construction Services and the PM.

Pre-Submittal Meeting

A Pre-Submittal Meeting will be held on Monday, October 6, 2025 at 1:00pm virtually via zoom (Link below). Attendance is not mandatory but highly encouraged.

Meeting ID: 863 3452 7548

Passcode: 658459

In order to offer services in response to this solicitation, the Proposer must be licensed as an engineer or architect in the state of North Carolina.

Questions/Proposal Submittal

In order that the selection process, be as objective as possible, do not contact members of the Board of Trustees, or any university officials other than the Project Manager.  All questions and project submittals are to be directed to:

 Craig Brackens
5150 Lionfish Drive
Campus Box 5910
Wilmington, NC 28403
Phone: (980) 892-1629
Email: brackensc@uncw.edu

Addendum # 1

 SUMMARY Q&A:

1. What is the foundation being planned for the building?
   We are still in DD, and it is expected to be shallow foundation/spread footing
2. We see that the SF330 format is required. Is it acceptable to just submit Part I, or are you looking for Part II as well?
   You will need to complete Parts I and II

Please prepare your SF330 and submit that by 5 pm on the due date.  As a reminder, the selection schedule is as follows:

Thank you again for your interest in working with UNCW.  We look forward to speaking with you all soon.

Project Information:

UNCW anticipates undertaking repairs of the HVAC Energy Recovery System for the 69,000-square-foot Marine Biotechnology Building.   Completed in 2013, "MARBIONIC" provides a space for university researchers, private firms, and government agencies to collaborate and work together in creating the next generation of biotechnology products and solutions.

Anticipated Scope: The following existing systems need to be repaired or replaced:

• Mechanical, electrical and plumbing elements which are associated with the HVAC Energy Recovery System.

Submission Requirements:

Response should be electronically submitted in PDF format, a maximum of 20 letter-size pages excluding the cover page, letter of interest, table of contents, and SF-330 form. Maximum file size is 10MB. Submit one (1) PDF copy via email to holsingerd@uncw.edu. It is the submitting firm’s responsibility to ensure the document has been received by the due date and time. Include the following information:

• Title page showing UNCW Marbionc – Energy Recovery System Repairs, firm name, date of submission
• Letter of interest/cover letter
• Specialized or appropriate expertise in the type of project
• Past performance on similar projects
• Adequate staff and proposed design or consultant team and their relevant project experience
• Current workload and state projects awarded
• Proposed design approach for the project
• Recent experience with project costs and schedules
• Construction administration capabilities
• Proximity to and familiarity with the area where project is located
• Record of successfully completed projects without major legal or technical problems
  Other factors that may be appropriate for the project
• Minority business participation plan (including design and construction efforts)
• SF-330 for Architect-Engineering qualifications

Anticipated Schedule:

Pre-Submittal Meeting:

Held virtually on August 20, 2025 at 11:00 AM via Zoom. 

Pre-Submittal Meeting Presentation

The following are questions and answers from the pre-submittal meeting:

• Does the design team need to include construction cost estimates in scope of work?
  If selected based on qualifications, design team will be required to provide construction cost estimate of design.
• Is the energy recovery loop currently operating? History of issues, if so, what are they?
  Existing loop was functioning. Glycol levels were not maintained during pump repairs etc.
• One loop or multiple?
  Single loop serving two AHUs and two ERUs
• How many coils in system?
  Two per AHU. Two per ERU. Eight coils in total.
• How many pumps?
  Current Design is single pump
• What is the glycol % Ethelen or propylene?
  30% propylene glycol
• Are any sustainability goals applicable to this project?
  No
• Will the shortlist selections follow any specific weighted criteria?
  No
• Since this is a single prime project under $4M, will firms that do not meet the HUB criteria defined by the UNC system be automatically disqualified?
  No, While the HUBZone program encourages the use of small contractors and minority contractors, it does not state that non-certified firms are automatically disqualified from participating in state-funded projects.
• Is the electrical work mentioned associated with powering the pumps?
  Yes
• Is it anticipated that the existing run around loop piping will be used?
  Some piping will be reused. Items such as pumps, glycol makeup, air separator, etc. is anticipated to be new and relocated to area that will be easier to service
• Are new exhaust fans anticipated?
  No, existing ERUs will be reused

Designer Solicitations:

RFQ Summary

The University of North Carolina at Wilmington is seeking a qualified Construction Manager at Risk (CMR) firm to provide professional construction management services during the design and construction phases of the project. The work of the CMR will be consist of two phases.  Phase I will include pre-construction services and preparation of a GMP. Phase II will include the bidding, award, and management of the project during construction. All work is to comply with the requirements of the North Carolina State Construction Office.

Project Description

The project involves the construction of a new Integrated Science and Technology (ISAT) building, approximately 90,000 square feet in size. This facility is intended to serve as a collaborative and interdisciplinary space supporting a range of academic programs, including general sciences, health science, medical education, engineering, technology, information sciences, and computing. The total estimated cost for the project is $83 million, with $8 million currently authorized for advance planning design and preconstruction services. The selected firm may be retained through full design and construction at the university's option. The proposed location for the building is along Chancellor's Walk on UNCW's main campus. The facility will include active learning environments, collaborative areas designed to bring together diverse academic disciplines, makerspaces, and technology-rich instructional spaces.

Project Funding

The authorized total project budget including soft costs is $83,000,000.

Project Schedule

The university has advertised for designer and the Advanced Planning phase of design completion is anticipated in Spring of 2026. Construction completion is anticipated in Summer of 2029.

Pre-Proposal Conference

A Pre-Proposal Conference was held virtually on July 10, 2025, at 10:00 am. 

The following is a list of questions and responses from the UNCW Integrated Science and Technology (ISAT) Construction Manager at Risk RFQ.

1. Please clarify whether the qualifications submission should be electronic or a hard copy.
   Please submit an electronic PDF via email. No hard copy is required.
2. Due to file size, is it acceptable to deliver a thumb drive instead of e-mailing?
   No, but you may email a .zip file. Please keep in mind that we will not be printing the response documents, therefore the image resolution does not need to be print quality.
3. If there is a JV partner, should the submittal include a combined total of (3) relevant projects or 3 projects for each firm?
   Three relevant project examples is the minimum number to submit and it can be combined. Please indicate which firm(s) completed each project. Additional relevant projects may be submitted provided the page count is not exceeded.

Proposal Format

All proposals shall include the information requested by the attached Qualifications Questionnaire for construction Manager at Risk. Please note, in the interest of cost-savings, consistency of submittals and more efficient use of time by the pre-selection committee, the submitted information should not include any extra marketing materials. The format of the proposal should be in 8-1/2” x 11” pages. The package length should not exceed twenty (20) double-sided pages. This limitation does not include the Cover Sheet, Tabs or Financial

Statements. The submitted proposal should include: one (1) paper hard copy and one (1) electronic copy on a flash drive. Firms are requested to assure receipt of proposals at address listed below by 5:00pm on July 28, 2025. In order to meet the selection schedule, shortlisted firms will be notified on August 1, 2025, and interviews will be on August 7, 2025.

Critical Selection Factors

Critical selection factors include the following:

1. Workload that is fully able to accommodate the timely execution of this project.
2. Record of successfully completed projects of similar scope without major legal or technical problems.
3. Previous experiences with Owners and owner representatives of similar projects.
4. Key personnel that have appropriate experience and qualifications.
5. Relevant and easily understood graphic or tabular presentations.
6. Completion of CM at Risk projects in which there was little differences between the GMP and final cost.
7. Projects that were completed on or ahead of schedule.
8. Previous project experience with the North Carolina State Construction Office.
9. Proximity to and familiarity with the area where the project is located and the dynamics of the local market.
10. Approach to each phase of construction management from design phase services through final construction. Project planning that offers the same project manager for pre-construction and construction phases will be given preference. Include information regarding value engineering, constructability issues, cost modeling and estimate, project tracking and reporting, requests for information and shop drawings, quality control, schedule and staffing plan.
11. Quality of compliance plan for minority business participation as required by G.S.143-128.2. History of successful implementation of similar HUB efforts.
12. Proximity to and familiarity with UNCW campus.
13. Experience working on college campuses.
14. Experience working on multiple simultaneous projects on the same campus.

In order to offer Construction Manager at Risk services in the response to this solicitation, the proposer must be licensed as a general contractor in the state of North Carolina.

CMR Selection Process

Following the receipt of proposals, a University Interview Committee will shortlist a minimum of three (3) firms, interview and make a recommendation of selection to the University Board of Trustees. The selected firm will contract with the State of North Carolina through the University and coordinate services with the Office of Facilities, Architectural and Construction Services.

Questions

In order that the selection process be as objective as possible, do not contact members of the Board of Trustees, or any university officials other than the contact listed below. All questions should be directed to:

Nic Troutman, Project Manager
Architectural & Construction Services
University of North Carolina at Wilmington
troutmann@uncw.edu

Proposal Submittal

Electronic submittals are preferred but hard copies are acceptable. Electronic submittals can be sent to the email address below and hard copies to the physical address below. The submittals must be received by 5:00pm EST by the closing date listed above to be considered to:

Heather Peedin, Facilities Management Support
University of North Carolina at Wilmington
peedinh@uncw.edu

Mailing & Delivery Address:

c/o Heather Peedin
University of North Carolina at Wilmington
Office of Facilities, Office 104
5150 Lionfish Drive
Wilmington, NC 28403

Attachments

1. RFP Data Sheet (See table Below)

Pre-Proposal Conference Attendee List

RFQ Summary

The University of North Carolina at Wilmington is seeking a qualified Construction Manager at Risk (CMR) firm to provide professional construction management services during the design and construction phases of the project. The work of the CMR will consist of two phases.  Phase I will include pre-construction services and preparation of a GMP. Phase II will include the bidding, award, and management of the project during construction. All work is to comply with the requirements of the North Carolina State Construction Office.

Project Description

Constructed in 1969 as UNCW's original chemistry building, DeLoach Hall is in need of a significant modernization. The project will include replacement of plumbing, mechanical, and electrical systems; installation of new fire sprinkler and alarm systems; upgraded data and telecommunications infrastructure; replacement of windows and lighting; and refinishing of interior surfaces.

Project Funding

The authorized total project budget including soft costs is $12,150,000.

Project Schedule

The project is currently in the Advanced Planning phase of design with completion anticipated

in September of 2025. Construction completion is estimated late 2027.

Pre-Proposal Conference

A Pre-Proposal Conference was held virtually on July 15, 2025, at 10:00 am. Below is a link to the presubmittal presentation:

Proposal Format

All proposals shall include the information requested by the attached Qualifications Questionnaire for Construction Manager at Risk. Please note, in the interest of cost-savings, consistency of submittals and more efficient use of time by the pre-selection committee, the submitted information should not include any extra marketing materials. The format of the proposal should be in 8-1/2” x 11” pages. The package length should not exceed twenty (20) double-sided pages. This limitation does not include the Cover Sheet, Tabs or Financial Statements. The submitted proposal should include: one (1) paper hard copy and one (1) electronic copy on a flash drive. Firms are requested to assure receipt of proposals at address listed below by 5:00pm on July 31, 2025. In order to meet the selection schedule, shortlisted firms will be notified on August 6, 2025, and interviews will be on August 14, 2025.

Critical Selection Factors

Critical selection factors include the following:

1. Workload that is fully able to accommodate the timely execution of this project.
2. Record of successfully completed projects of similar scope without major legal or technical problems.
3. Previous experiences with Owners and owner representatives of similar projects.
4. Key personnel that have appropriate experience and qualifications.
5. Relevant and easily understood graphic or tabular presentations.
6. Completion of CM at Risk projects in which there was little differences between the GMP and final cost.
7. Projects that were completed on or ahead of schedule.
8. Previous project experience with the North Carolina State Construction Office.
9. Proximity to and familiarity with the area where the project is located and the dynamics of the local market.
10. Approach to each phase of construction management from design phase services through final construction. Project planning that offers the same project manager for pre-construction and construction phases will be given preference. Include information regarding value engineering, constructability issues, cost modeling and estimate, project tracking and reporting, requests for information and shop drawings, quality control, schedule and staffing plan.
11. Quality of compliance plan for minority business participation as required by G.S.143-128.2. History of successful implementation of similar HUB efforts.
12. Proximity to and familiarity with UNCW campus.
13. Experience working on college campuses.
14. Experience working on multiple simultaneous projects on the same campus.

In order to offer Construction Manager at Risk services in the response to this solicitation, the proposer must be licensed as a general contractor in the state of North Carolina. 

CMR Selection Process

Following the receipt of proposals, a University Interview Committee will shortlist a minimum of three (3) firms, interview and make a recommendation of selection to the University Board of Trustees. The selected firm will contract with the State of North Carolina through the University and coordinate services with the Office of Facilities, Architectural and Construction Services.

Questions

In order that the selection process be as objective as possible, do not contact members of the Board of Trustees, or any university officials other than the contact listed below. All questions should be directed to:

Nic Troutman, Project Manager
Architectural & Construction Services
University of North Carolina at Wilmington
troutmann@uncw.edu 

Proposal Submittal

Electronic submittals are preferred but hard copies are acceptable. Electronic submittals can be sent to the email address below and hard copies to the physical address below. The submittals must be received by 5:00pm EST by the closing date listed above to be considered to:

Heather Peedin, Facilities Management Support
University of North Carolina at Wilmington
peedinh@uncw.edu

Mailing & Delivery Address:

c/o Heather Peedin
University of North Carolina at Wilmington
Office of Facilities, Office 104
5150 Lionfish Drive
Wilmington, NC 28403

Attachments

1. RFP Data Sheet (See Table Below)

Pre-Proposal Conference Attendees