Office of the Registrar

Name, Gender, Social Security Number, Address & Telephone Changes/Updates

Name Changes

Current and former students need to bring the documents listed below to the Office of the Registrar (James Hall) and complete the Change of Name Form

PDF Change of Name (PDF)

Documents Needed:
driver's license, or
social security card, or
divorce decree, or
voter registration card, or
passport, or
other legal documentation verifying the name change
and photo ID (required)

Students unable to visit the campus:  We will accept a change whereby the documentation listed above is visually verified by a notary.  Please use this Name or Social Security Number Change Notarization FormPDF. You must bring at least two acceptable forms of ID, one of which must be government issued photo ID to show the Notary Public. Sign the Change of Name form in the presence of the Notary. Once the Notary has notarized the Name or Social Security Number Change Notarization Form, both forms must be mailed to the UNCW Office of the Registrar.

Extension Students: Contact Transfer Admissions Coordinator, UNCW@Onslow at 910.938.6736

UNCW Employees (including those who have separated from UNCW in the last six months): Bring the documents listed below to Human Resources (Administrative Annex, Rm 1045)

Preferred First Name

Any student at the University of North Carolina Wilmington can indicate a preferred first name to the university community. A legal change of name is not required for this.

The preferred name appears in many internal locations such as the online campus directory, SeaNet, mySeaport, email, grade reports, class rosters, and advisee lists.

Recording a preferred name is completed in SeaNet in the Personal Information area and the Enter Preferred First Name link.

Please note: a preferred first name may be viewable to any proxy access users who view a student’s information in SeaNet.

Social Security Number

Whether you're correcting or adding the social security number in your record, you will need to complete the Submission or Correction of Social Security Number form. This form must be completed in person, witnessed by an Office of the Registrar staff member. Additionally, you will need to show the original signed social security card along with a government-issued photo ID.

Students unable to visit the campus:  We will accept a change whereby the documentation listed above is visually verified by a notary.  Please use this Name or Social Security Number Change Notarization FormPDF. You must bring at least two acceptable forms of ID, one of which must be government issued photo ID to show the Notary Public. Sign the Submission or Correction of SSN form in the presence of the Notary. Once the Notary has notarized the Name or Social Security Number Change Notarization Form, both forms must be mailed to the UNCW Office of the Registrar.

Gender Change

A student's official academic record reflects the gender the student identified as when he or she applied for admission to the University.  Students who subsequently wish to change the gender designation in their official academic record must provide the Office of the Registrar with a certified copy of a court order showing their change of gender, or other state or federal identification, such as a revised driver's license, reflecting their new gender. "Official academic record" in this section is defined as UNCW’s student information system (BANNER).

For students who are in the process of transitioning and state or federal documentation is not yet available, a change to “Not Available” can be requested until additional documentation can be presented. However, this option is not available to employees of the university.

To request that your academic record reflect a gender change, submit a written request along with supporting documentation, to the Office of the Registrar.

Once the Office of the Registrar records a gender change in a student's official academic record, the official academic record will identify only the new gender information.  Note: UNCW transcripts and diplomas do not specifically reference gender.

If you are or plan to live in university housing, please notify their office of this change. Housing & Residence Life can be reached at 910.962.3241 or housing@uncw.edu

Address & Telephone Changes

Permanent address/telephone
This may be updated by way of the Student Information Access on SeaNet.

Off-Campus address/telephone
This may be updated by way of the Student Information Access on SeaNet.