Bio-Demographic Changes

Current and former students please make an appointment, and bring the documents listed below to the Office of the Registrar (James Hall) and complete the Records Change Request Form. Only one ID is required if a valid government-issued photo ID is provided (ex: driver's license, passport, state ID card, etc.). Individuals presenting identification that is not a photo ID (ex: SSN, divorce decree, voter registration card, court order, etc.) will need to also present a photo ID to accompany their other form of identification.

 Documents Needed:

• One valid government-issued photo identification: driver's license, or passport, or state ID card, or other government-issued photo ID verifying the name change. Temporary paper driver's licenses will not be accepted as valid identification for a name change.

or

• Two valid government-issued identifications (one being a photo ID): social security card, or divorce decree, or voter registration, or other legal documentation verifying the name change, and a valid government-issued photo ID.

Students unable to visit the campus:  We will accept a change whereby the documentation listed above is visually verified by a notary. Please email registrar@uncw.edu to request your Bio-Demographic change form. We will respond with a survey regarding the name change, after which, we will send you a PDF of the Bio-Demographic Change form to be filled out by the notary. Once the form has been filled out you can return it via mail, or you may send a scanned copy to registrar@uncw.edu from your UNCW email address.

Name Change with Notary: Please use the ‘Name Change with Notary’ section on the Change of Name form. You must bring either one valid photo ID or one other government-issued identification and a valid photo ID to show the Notary Public. Sign the Change of Bio-Demographic Change form in the presence of the Notary. Once the Notary has notarized the Name Change form, the form must be mailed, or emailed to the UNCW Office of the Registrar from your UNCW email address. Do not send scanned copies of government-issued identification, only the Bio-Demographic Change form with the completed notarization section.

UNCW Employees

(including those who have separated from UNCW in the last six months)

Bring the documents listed below to Human Resources (Administrative Annex, Rm 1045)

Any student at the University of North Carolina Wilmington can indicate a preferred first name to the university community. A legal change of name is not required for this.

The preferred name appears in many internal locations such as the online campus directory, MySeaport, email, grade reports, class rosters, and advisee lists. Recording a preferred name is completed in the student portal under Services > Personal Information. Click here for more information. 

Please note: a preferred first name is viewable to any proxy access users who view a student’s information. 

Whether you're correcting or adding the social security number in your record, you will need to complete the Records Change Request Form. This form must be completed in person, witnessed by an Office of the Registrar staff member. Additionally, you will need to show the original signed social security card along with a government-issued photo ID (ex: driver's license, passport, state ID card, etc.).

SSN Change with Notary: Please email registrar@uncw.edu to request a Records Change Request form to be filled out by a Notary Public.

A student's official academic record reflects the legal sex the student identified as when upon application to UNCW. Students who subsequently wish to change the legal sex designation in their official academic record must provide the Office of the Registrar with a certified copy of a court order showing their change of sex, or other state or federal identification, such as a revised driver's license, reflecting their new sex marker. "Official academic record" in this section is defined as UNCW’s student information system (BANNER).

For students who are in the process of transitioning and state or federal documentation is not yet available, a change to “Not Available” can be requested until additional documentation can be presented. However, this option is not available to employees of the university.

To request that your academic record reflect a legal sex change, submit a written request along with supporting documentation, to the Office of the Registrar.

Once the Office of the Registrar records a legal sex marker change in a student's official academic record, the official academic record will identify only the new information. Note: UNCW transcripts and diplomas do not specifically reference sex or gender.

If you are or plan to live in university housing, please notify their office of this change. Housing & Residence Life can be reached at 910.962.3241 or via email.

Permanent address/telephone

This may be updated by way of MySeaport >Services >Personal Information

Off-Campus address/telephone

This may be updated by way of MySeaport >Services >Personal Information

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