Proposal Route & Submission

Project Life Cycle Project Life Cycle

It is the principal investigator's responsibility to provide SPARC with all required documents prior to the deadline with a reasonable amount of time for review.

These documents should be routed & approved by all parties in OSPREY prior to SPARC’s submission to the sponsor.

SPARC reserves the right to withdraw your proposal if there are irresolvable issues, including but not limited to, budget discrepancies and/or issues with cost-share. The financial consequences of such issues are the responsibility of the department/project team.

Also, please keep in mind that proposals submitted without approval from SPARC violate best practices, often take longer to set up on the award side, and run the greater risk of being returned to the PI without review.

Tiered Services Offered by SPARC Pre-Award Team

Table shows steps in the submission and routing process
Sponsor Guideline Analysis & Review of Proposal
	Full Review At Least 5 Days	Limited Review 3-4 Days	No Review 2 Days or Less
	*Days above indicates the number of business days until sponsor deadline. Note, business days do not include weekend, holidays, or university closures.
Specialist reviews administrative components of your proposal and ensures compliance with sponsor guidelines and RFP.	✔	✔
RAMSeS
It is the responsibility of the PI to initiate, complete, and submit a proposal in OSPREY each time they plan to apply for funding. A proposal in OSPREY should always include all finalized sponsor required application materials in addition to the finalized budget, justification, and scope of work. Specialist will review OSPREY to ensure all aspects of the proposal match the application.	✔	✔	✔
Budget
Calculation Checks Reviews personnel, travel, equipment, materials/supplies, other direct costs to ensure calculations are accurate.	✔
Salary and Fringe Benefits Ensures proper salary and fringe rates applied.	✔	✔
Facilities & Administrative Rate Ensures the correct facilities & administrative rate is applied to your project.	✔	✔	✔
Vendor/Subrecipient Check If applicable, confirms proper categorization and selection of category.	✔
Risk Assessment
SPARC’s dynamic and iterative process for identifying and analyzing risks towards achieving the organization’s objectives.	✔	✔
	Check Risk to PI, Department, & UNCW	Check Risk to University	*Please see disclaimer below
Submission
SPARC is the only authorized office on campus to submit proposals for external funding. The specialist will submit your proposal on or before the date it is due once all the above review components are met.	✔	✔	✔
	Help Upload Documents, Review Submission Portal	Review Submission Portal	No assistance other than actual submission