As the Uniform Guidance flows down through agencies, differing interpretations can arise. The order of precedence helps principal investigators and research administrators know which rules to follow.
Always abide by the terms & conditions of the award. They legally bind the sponsoring agency with the university.
If you budgeted for resources outside the university (e.g. independent contractors), work with your grant officer and the UNCW Purchasing Office to begin your procurement documents. When acquiring goods and services of $5,000 or more, the Purchasing Office assists in identifying potential vendors, establishing requirements, and managing the open bid process. They are the procurement signatory authority for the university and will help you comply with state acquisition regulations.
The university offers ways to find, recruit and hire students on your project. Human Resources can assist in determining the classification and pay scale of grant employees. They also identify benefits applicable to a specific class of employee and provide approval for hiring actions. All employment actions must be consistent with university and state personnel policies.
You must have Banner Finance access in order to access ePrint reports.
Between the beginning and end of a project, the sponsor may require a programmatic report and/or a financial report. If so, the principal investigator is responsible for providing the programmatic report. UNCW's Grant Billing Office will complete the financial report. If you are submitting a programmatic report, please be sure to copy your grant officer.
Depending on the terms & conditions of the award, the sponsor may have the right to refuse payment if required reports have not been received.
| Page Title | Page Name | Banner Page Description |
|---|---|---|
| Grant Maintenance | FRAGRNT | Maintains status, key personnel, sponsoring agency, award amount, and indirect cost code information |
| Grant Inception to Date | FRIGITD | Displays budget, activity, encumbrances and available balance for the entire project to date |
| Grant Transaction Detail | FRIGTRD | Displays all transactions posted to a grant fund |
| Grant Organizational Inquiry | FRIORGH | Displays all grants for a specific organization |
| Grant Personnel Inquiry | FRIPSTG | Displays all grants for a specified principal investigator |
A supplement is a request to the sponsor for additional funds for the research project beyond the initial amount requested. Once the supplement is received, it goes through the following workflow to make modifications to our financial accounting system.
A no cost extension is a request to the sponsor for an extension of time without requesting additional funding. Once the no cost extension is received, it goes through the following workflow to make modifications to our financial accounting system.
The budget is the financial expression of the project. Depending on the sponsor there may be a revision threshold for the university. Revision thresholds can be a percentage, dollar value, or budget line item. Please check with your grant officer for any budget revisions and also any budget restrictions.
Some research projects require multiple grant funds in order to keep track of expenses. The Grant Balance by PI report is a reflection of all your grant funds as they relate to a particular project.
More often then not, a project will only have one grant fund. Therefore, Grant Fund Balance by PI should be your go to report.
If you are unable to access the grant budget balance reports, please reach out to your grant officer directly or contact the Sparc team.