Guidelines
Direct Deposits
- Employee reimbursements must be direct deposit if they are set up in payroll
- Vendors may be direct deposit and is the preferred method
- Active email required for direct deposits
- Employees should contact Kathy Regan, Vendor Specialist at 910-962-2940 or regank@uncw.edu for changes
Payment Process
- Payments are made once a week - Wednesdays except during holiday or end of year
- Demand checks should be limited to emergencies only and must be approved by the Associate Controller. Justification and form required.
Payments Released
- Payments are released after funds are approved
- Checks are mailed directly to vendors
- Direct deposits released within two to five business days of the check run
- Checks released to department personnel only, not to vendors/individuals
- Checks requested to be picked up by departments are released only with justification and should be limited
