ODOS Services

A dean's certification is a form that some institutions require to indicate that you are in good standing at your current institution. For example, a student who is attempting to transfer from UNCW to another institution may receive a dean's certification form that needs to be completed by the registrar and/or the dean of students.

The Office of the Dean of Students works closely with the Office of the Registrar to process forms for students. Generally we require two (2) business days for forms to be completed and returned to a student. If you need a dean's certification form completed or if you need a statement of your conduct standing, please fill out a request form.

Dean's Certification Request Form

Emergencies and Extended Class Absences (Emergency Emails)

The purpose of a faculty notification (also commonly referred to as emergency emails) is to inform faculty in a timely manner when students will be out of class for an unforeseen emergency or crisis.

Generally, a notification is sent when students are experiencing a situation where they need to leave immediately to address a personal issue, which may include a death in the family, a serious injury, illness, or hospitalization. When possible, the student should send an email to their faculty sharing how long they will be away and when they expect to return to class. In cases where a student is unable to send an email, the Office of the Dean of Students may do so on their behalf.

The Office of the Dean of Students does not excuse absences. We strongly encourage students to connect with faculty when they return to determine the best course of action for the class. 

There is no expectation or requirement that students contact the Office of the Dean of Students or request a faculty notification when they are capable of doing so themselves.

We generally do not notify faculty after the fact or when students tell us that they have contacted faculty and made them aware of the situation on their own.

UNCW is a community which embraces diversity. The university supports activities that encourage understanding, respect, and appreciation for different points of view.

In pursuit of this goal, the university aspires to protect its educational mission while also protecting the first amendment right to free speech. The granting of this privilege does not imply any endorsement or support for the views expressed by the individual or group granted a permit.

Permits

UNCW Campus Life coordinates all permits for freedom of expression. To attain and submit a permit request, please email Campus Life or call 910.962.4150.

Workshop Facilitation Request

UNCW is a community that embraces diversity. The university supports activities that encourage understanding, respect and appreciation for different points of view. In pursuit of this goal, the university aspires to protect its educational mission while also protecting the First Amendment right to free speech.

The Office of the Dean of Students will host 50-minute freedom of expression workshops for classes, organizations, departments and small groups. Workshops are presented by Division of Student Affairs facilitators. Attending the freedom of expression workshop, participants will learn:

• The difference between the Seahawk Respect Compact and the First Amendment​
• Types of speech that are legal and not legal at a public university, such as UNCW​
• How and when to use counter speech at UNCW​
• Where to find resources and support for questions, concerns, or complaints about expression at UNCW

Requests should be made a minimum of two (2) weeks in advance of the earliest requested date. A member of our team will contact you to confirm your workshop date, time, and location.

request a Freedom of Expression workshop Form

The Office of the Dean of Students is committed to assisting any student who may be experiencing transition, academic or personal difficulty as well as any crisis or emergency situation.

Our staff is trained to listen, discuss options, provide support and make accurate referrals. We can provide conflict resolution and mediation concerning issues among individual students or groups.

If you find yourself dealing with an issue that is impacting your or a friend's university experience, the associate deans, assistant deans, and non-clinical case managers are available to provide assistance.

Appointments may be made by contacting us at 910.962.3119, deanofstudents@uncw.edu or by stopping by our office in DePaolo Hall, Suite 1092. When available, we are happy to assist students immediately without an appointment.

Undergraduate students who want to withdraw from all classes after the drop/add period can process their withdrawal online by following these instructions on the Office of the Registrar's website.

No withdrawals ("W" or "WF") will be processed during the final exam period. After the last day of registration and add/drop, students may withdraw from individual classes through SeaNet, subject to the deadlines and conditions defined in their catalogue.

Complete Term Withdrawal Instructions

• Code of Student Life
• Student Academic Honor Code
• Safety & Emergency Information
• Severe Weather Information
• Emergency Preparedness Information