University College Advising Toolbox

Academic Standing

Academic Standing

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  • Dean's List

    UNCW Catalogue Policy

    To be included in the Dean’s List at the close of each semester, students must meet one of the following criteria:

    1. Students carrying 12-14 hours must earn a grade point average of 3.50 or better with no grade less than “B” (3.00).
    2. Students carrying 15 hours or more must earn a grade point average of 3.20 or better with no grade less than “B” (3.00).
    3. Students participating in the Honors Scholars College who are carrying 12-14 total hours but are not receiving a grade for the current semester of honors work shall be eligible for the Dean’s List if their grade point average on the remaining 9-11 hours otherwise meets current standards for the Dean’s List.
    Students carrying 11 hours or fewer are not eligible for the Dean’s List. Pass/fail hours will not be used in the calculation of Dean’s List. 

    Advising Tips

    • Congratulate student!
    • Students are sent a letter of congratulations from University College to permanent address on file
    • Discuss applying to Honors College as a Rising Sophomore: https://uncw.edu/honors/index.html
    • Encourage continued effort for a degree with distinction: 
      • Three degrees with distinction are granted to graduating seniors based on all work attempted (including transfer credit) in meeting requirements for the degree as follows:
    • Cum Laude for an overall average of 3.50
    • Magna Cum Laude for an overall average of 3.70
    • Summa Cum Laude for an overall average of 3.90

    Screen Shots:

    Dean's List Screen

    In SeaNet:Click on Faculty Services Tab Click on Advisor Menu link Click on Student Academic Transcript Dean’s List will appear by Additional Standing
  • Academic Probation

    UNCW Catalogue Policy:

    An undergraduate is automatically placed on academic probation when the cumulative GPA drops below 2.00 at the end of either Fall or Spring semester (not Summer). Students on probation are limited to a 14-hour course load during the Fall and Spring semesters and no more than 4 hours per Summer session. When a student is placed on academic probation, it is the responsibility of the student to arrange regular meetings with the academic advisor or department chair/director to consider specific academic intervention strategies. Students are removed from probation at the end of any term (Fall, Spring, or Summer) where the cumulative GPA reaches 2.00.

    Students placed on academic probation at the end of the Fall semester will have the following Spring, Summer, and Fall semesters to reach the required 2.00 cumulative GPA. During the probationary period, students are expected to earn a term GPA of at least 2.33 each semester. Failure to do so will result in their immediate dismissal. If the student’s cumulative GPA does not reach a 2.00 by the end of the Fall semester, the student will be dismissed. Under no circumstances will a student dismissed for failure to reach the prescribed term GPA or cumulative GPA be approved to enroll at UNCW for the following Spring, Summer, and Fall semesters.

    Students placed on academic probation at the end of the Spring semester will have the following Summer, Fall, and Spring semesters to reach the required 2.00 cumulative GPA. During the probationary period, students are expected to earn a term GPA of at least 2.33 each semester. Failure to do so will result in their immediate dismissal. If the student’s cumulative GPA does not reach a 2.00 by the end of the Spring semester, the student will be dismissed. Under no circumstances will a student dismissed for failure to reach the prescribed term GPA or cumulative GPA be approved to enroll at UNCW for the following Summer, Fall, and Spring semesters.

    Students should refer to the Scholarship and Financial Aid (OSFA) section related to Policy on Return of Title IV Funds for information about how academic probation impacts financial aid eligibility.

    Advising Tips

    • If a student is placed on Academic Probation after the Fall semester, he/she will have Spring, Summer and Fall to raise cumulative GPA above a 2.0.
      • Student must maintain minimum 2.33 term GPA while on probation
    • If a student is placed on Academic Probation after the Spring semester, he/she will have Summer, Fall and Spring to raise cumulative GPA above a 2.0.
      • Student must maintain minimum 2.33 term GPA while on probation
    • At the end of each term, advisors will be sent a spreadsheet containing a list of students who are on academic probation.
      • Probation students will be sent an email and letter at the end of term notifying them of their academic standing.
      • Advisors are responsible for CALLING their probation students to discuss their standing and optimal course scheduling.
      • Students will be sent the following link in their probation notification pertaining to required steps: https://www.uncw.edu/uc/eligibility/probation.html
      • Educate student on probation and dismissal policies.
      • Discuss challenges and pitfalls that led to probationary status and identify areas for student to work on over the course of the semester.
      • Discuss support services on campus and make referrals as necessary.
  • Academic Dismissal

    UNCW Catalogue Policy

    Academic Dismissal may result from any of the following:

    Students placed on academic probation at the end of the Fall semester will have the following Spring, Summer, and Fall semesters to reach the required 2.00 cumulative GPA. During the probationary period, students are expected to earn a term GPA of at least 2.33 each semester. Failure to do so will result in their immediate dismissal. If the student’s cumulative GPA does not reach a 2.00 by the end of the Fall semester, the student will be dismissed. Under no circumstances will a student dismissed for failure to reach the prescribed term GPA or cumulative GPA be approved to enroll at UNCW for the following Spring, Summer, and Fall semesters.

    Students placed on academic probation at the end of the Spring semester will have the following Summer, Fall, and Spring semesters to reach the required 2.00 cumulative GPA. During the probationary period, students are expected to earn a term GPA of at least 2.33 each semester. Failure to do so will result in their immediate dismissal. If the student’s cumulative GPA does not reach a 2.00 by the end of the Spring semester, the student will be dismissed. Under no circumstances will a student dismissed for failure to reach the prescribed term GPA or cumulative GPA be approved to enroll at UNCW for the following Summer, Fall, and Spring semesters.

    Term Dismissal

    Excluding students who withdraw from all courses in a semester, students who do not earn at least a 1.00 semester GPA in any regular term (Fall or Spring) are subject to Academic Term Dismissal and must appeal to the appropriate dean or director to determine academic status.

    Students seeking an appeal must submit the required documentation by the established deadline to the appropriate dean or director. Students must understand that the submission of an appeal does not guarantee that he or she will be allowed to attend. During the appeal review period, students may not attend any classes at UNCW. Academic Term Dismissal appeals may result in reinstatement, probation, or dismissal for either one or two regular semesters. Students placed on probation may be required to complete an academic contract.

    Students who choose not to appeal the Academic Term Dismissal will be automatically dismissed from the university and will not under any circumstances be permitted to enroll for two consecutive, regular semesters and any intervening Summer term.

    Advising Tips

    • At the end of each term, advisors will be sent a spreadsheet containing a list of students who are being dismissed.
    • Dismissed students will be sent an email and letter at the end of term notifying them of their academic standing.
    • Advisors are responsible for CALLING their dismissed students to discuss their standing, appeal options and future attendance.
    • The following categories of students will be dismissed:
      • University College students on probation who do not earn a minimum 2.33 term GPA will be dismissed, not permitted to appeal, and required to sit out two regular semesters (Fall, Spring) and any intervening summer.
      • University College students on probation who do not earn a minimum 2.0 cumulative GPA by the conclusion of the third probationary term will be dismissed, not permitted to appeal, and required to sit out two regular semesters (Fall, Spring) and any intervening summer.
      • University College students who are not on probation and earn a term GPA below 1.0 will be dismissed with the ability to appeal.
        • Students must submit a letter to the UC Academic Appeals Committee explaining the extenuating circumstance(s) that led to their academic deficiency and how they plan to be successful in subsequent semesters.  
        • Steps and deadlines for appealing a term dismissal are located through a web link provided to students in their dismissal notification: https://www.uncw.edu/uc/eligibility/appeal.html
        • Appeal statuses will be updated on spreadsheet that advisors have access to in One Drive.
        • Students will be notified of decisions and next steps or stipulations of contract if appropriate.
        • Students who are permitted to return on contract need to complete the steps on the following site: https://www.uncw.edu/uc/eligibility/contract.html

    Differences Between Contract and Probation

    An undergraduate is automatically placed on academic probation when the cumulative GPA drops below 2.0. If a University College student’s cumulative GPA is below a 2.0 and their term GPA is at least a 1.0 average, the student will be permitted to return to UNCW on probation.

    When an undergraduate student is placed on contract, it typically means that an exception to University policy has been made. University College students who were previously academically dismissed and are permitted to return to UNCW either through decisions made by the Academic Re-Instatement Committee or the University College Appeals Committee are typically placed on an academic contract. An Academic Contract is a formal agreement of stipulations to which a student must adhere in order to continue at the university. 

  • Academic Peer Mentor Program
    • Students who are placed on academic contract will be required to take the LASSI and participate in the Academic Peer Mentor Program. Instructions for the LASSI can be found on the Academic Eligibility website: https://www.uncw.edu/uc/eligibility/contract.html
    • Contract students will be required to meet with a peer mentor 1 hour weekly for 10 weeks.
    • Students who are placed on academic probation will be required to take the LASSI may be required to participate in Academic Peer Mentoring sessions based on their LASSI scores. Instructions for the LASSI can be found on the Academic Eligibility website: https://www.uncw.edu/uc/eligibility/probation.html  
      • Probation students will meet with a peer mentor for 1 hour sessions based on the results of the LASSI.
    • Nick Crawford, crawfordn@uncw.edu, (910)962-7620, coordinates this program in the University Learning Center. You can contact him with any program specific questions.
    • Academic Peer Mentors are hired and trained by the University Learning Center. They may be subject specific tutors but serve as general study skills tutors in this role. If students need additional support in an individual class, they can request individual tutoring through the University Learning Center in that subject.
    • This is an opportunity for students to learn more about their strengths and challenges as a student. 
    • Through this program, students will learn more effective study strategies and daily habits.
    • Advisors can access LASSI scores and peer mentor notes through the One Drive Folder tiled Academic Mentoring Program.
  • Academic Re-Instatement

    UNCW Catalogue Policy

    Former UNCW students who had been ineligible to return to the university must apply to re-enroll through the Office of the Registrar. A non-refundable $75 application fee must be submitted to the Office of the Registrar. This fee can be taken by credit card at the time of submission of the online application or taken by the Office of the Registrar after the online re-enrolling application is completed.

    Former UNCW students who had been declared academically ineligible to return to the university must make their case in writing by submitting a statement to the Committee on Academic Reinstatement, in addition to their online Re-enrollment Application. The instructions for requesting reinstatement will be provided by the Office of the Registrar. The reinstatement request must be submitted by March 1 for fall semester and October 1 for spring semester. The results of the reinstatement committee review will be passed on to the Office of the Registrar with a determination of the acceptance, or rejection, of the applicants depending upon their potential for academic success. Students who are allowed to re-enroll may be required to meet with their dean to discuss their academic plans. Decisions of the deans in this regard are final.

    Advising Tips

    Students who have been previously academically dismissed have the opportunity to petition to the UNCW Committee on Academic Re-Instatement to be eligible to return to UNCW. There are very specific steps and deadlines associated with academic re-Instatement with which students should familiarize themselves. Information for academic re-Instatement can be found on the University College website: https://uncw.edu/admissions/academically-ineligible.html

    • Any student who has been academically dismissed for any reason must sit out 2 regular semesters (spring and fall). 
    • When previously dismissed students have been away from UNCW for 2 regular semesters, they are eligible to petition for academic re-instatement. Students must complete the following steps and submit materials to the Office of the Registrar: 
      • Complete Re-Enrollment Application in SeaNet: 
        • Please click on Secure Login for Faculty, Staff and Students and enter your User ID number (850 number) and PIN. If you do not know your User ID and PIN, you can retrieve the information on the link located above the User ID block on the same page.
        • Submit $75 application fee
    • Complete Letter of Petition
      • This is a one-page letter that addresses what hindered your previous academic performance, the strategies and actions taken while away from the university to improve and strengthen your academic abilities, and how your performance will be different upon return.
    • Complete Academic Plan with Advisor

    *March 1st deadline for Summer/Fall Re-Instatement

    *October 1st deadline for Spring Re-Instatement

    • The committee will meet and make decisions regarding petitions.
    • Students will be notified via email and hard copy letter through the Office of the Dean of Undergraduate Studies about the decision.
    • Director of University College will be sent the letters and forward them on to advisors. The Director will also stipulation the terms of a contract, if appropriate.
    • If approved to return, the student must meet with academic advisor to discuss schedule.
    • Check in BANNER form, SPAAPIN, to see if registration PIN has been created.
    • Once advising meeting is complete, advisor must email the Office of the Registrar to have a time ticket created.