Travel

Sammy Seahawk

Travel Card

Visa Travel Card

The Visa Travel Card through Bank of America was developed by UNCW to allow the permanent university employee to have a credit card to be used for specific official university travel expenses.

Allowable Charges on Card:

  • Airfare
  • Rental Car
  • Registration
  • Lodging (Room Rate and Tax Only)
  • Shuttles, Taxi, Uber
  • Baggage at Airport
  • Parking - self parking only  (valet parking if self-parking not an option must have printed verification from hotel website)
  • Internet for business purpose at hotles
  • Tolls
  • Fuel for rental cars
  • Train/Subway
  • Ferry

This card is billed directly to the university. It is the cardholder's responsibility to ensure that all receipts submitted and all transactions are reconciled monthly. A travel authorization must be completed and approved before the use of this card. Under no circumstances may this Visa card be used for personal expenses.

When using the Visa Travel Card for lodging in North Carolina, at check-in, please inform the Front Desk Agent that you are paying with a North Carolina State Tax Exempt Credit Card (the tax id # is on the upper right side of the card).  If the lodging establishment refuses t waive the state tax, please indicate this on the folio (hotel invoice) before transmitting to ChromeRiver.

Apply for a Travel Card

Please complete all information on the pdf form in Chrome River on the Homepage and then submit it.

The card will be ordered from the bank when the completed application is received.  It generally takes 7-10 days for the card to be sent to the Travel Office from the bank.  The Cardholder must attend training before the card will be issued.  If the employee is transferring from one department to another department he/she may keep the card but the card information needs to be updated.  Upon termination of employment with University, the card must be returned to the Travel Office located in Hoggard Hall room 146C.    All transactions should be reconciled and receipts turned into the Department before the employee leaves. 

Upon termination of employment with the University, the card must be returned to the Travel Office located in Hoggard Hall Room 145D. All transactions should be reconciled with receipts before the employee leaves. .

To report a lost or stolen credit card, please contact Bank Of America at 1-888-449-2273.

Program Benefits:

  • Reduces the amount of out of pocket money for traveler
  • Allows you to register and pay online for the registration.

Cardholder Responsibilities

  • The Visa Travel Card is issued to the individual and only expenses for that person should be charged to the card.
  • The Visa Travel Card is intended to be used for University travel business related expenses only.
  • A travel pre-approval should be completed and approved before using the card to charge expenses for that trip.
  • All receipts must still meet the documentation standards
  •  All transactions must be reconciled by the Cardholder or Designee in Chrome River
  • Resolve disputed and fraudulent charges
  • Handle refunds and credits on the card

Getting Started and Manage Your Card

Once you have applied for the card the Cardholder must attend a Travel Card Training Session before the card is issued.  Visa Travel Card Statements are sent to the designated person selected on the Travel Card Request, either the Cardholder or Designee.

Transactions can be viewed and reconciled as soon as they are uploaded and appear in ChromeRiver. 

To get started, please activate and register your Card at 1-888-571-1000.


  For additional help and information please see the travel training section.

Visa Travel Card Deadlines for 2017 - 2018

Monthly Statement

Cycle Date

Modification Cut Off Date

July 2016 06/16-07/15 07/21/17

August 2016

07/16-08/15 08/22/17
September 2016 08/16-09/15 09/21/17
October 2016 09/16-10/15 10/21/17
November 2016 10/16-11/15 11/21/17
December 2016 11/16-12/15 12/21/17
January 2017 12/16-01/15 01/23/18
February 2017 01/16-02/15 02/21/18

March 2017

02/16-03/15 03/21/18
April 2017 03/16-04/15 04/21/18
May 2017 04/16-05/15 05/22/18
June 2017 05/16-06/15 06/21/18

Jux 

End of Fiscal Year

2017

06/16-06/22 06/23/18

American Express Corporate Card

Bank Of America Visa Customer Service

Dedicated, courteous, and efficient service representatives are available 24 hours a day, 7 days a week, to provide the assistance you may require, including:

  • Questions about Card benefits and services. We can help ensure you're getting the most from your card membership
  • Billing inquiries. Please be sure to have your monthly statement on hand to help expedite your call.
  • Replacement Card requests. If your Card is lost or stolen, a replacement will be issued and delivered to the Travel Office.
Additional Information

24 Hour Customer Service

1-888-449-2273
Collect Outside US 1-509-353-6656