Orientation Fee Waiver Process

UNCW employees should check with Human Resources about special benefits for faculty, staff and their dependents prior to submitting an orientation reservation for yourself or your child. No refund will be given if we do not receive your form before your reservation is made.

If you or your dependent is eligible for an undergraduate orientation fee waiver, please follow these steps to ensure the process is completed.

1. Visit the Human Resources waiver website and follow the necessary instructions to obtain an undergraduate orientation fee waiver through HR.
2. Log-in to the VisualZen Orientation registration system through your (or your student's) Applicant Status Portal. Click on the "Register for your Required Orientation" link on your enrollment checklist.
3. Place a reservation for orientation through VisualZen Orientation per usual. Remember to save and ensure that you (or your student) receives the desired orientation session. Do not click "pay now" when prompted.
4. After placing a reservation, send an e-mail to transitions@uncw.edu and state that you have contacted Human Resources, placed  the reservation, and need the waiver to be processed. Make sure to include the student's name and student ID (850) in the email.
5. Once we receive the e-mail, we will process the fee waiver on our end and communicate when the waiver has been applied. The orientation fee waiver only covers the student fee. Any additional fees will need to be paid by the stated deadline for the student to be successfully registered for orientation.

Please note: the orientation fee waiver only covers the enrolled student's orientation fee. Any additional optional fees (student early arrival housing or guest fee) will need to be paid by the stated deadline for the student to be successfully registered for orientation.