Student Government Association

Funding for Student Organizations


*NOTICE*

Due to COVID-19 and with university policy, SGA and the Appropriations Committee will not fund travel or program funding until further notice. Travel within the state of North Carolina is on a case-by-case basis. More detailed information for each type of funding request can be found in the information on the funding page. The university is closely monitoring the COVID-19 situation but this process is ever-changing and fluid. Please refer to the university page on COVID-19 https://uncw.edu/coronavirus/ for resources, questions, or concerns.

No further funding is available for programs or travel for Spring 2020. Early Hawk Funding, Operational Budgets, and Capital Expenditure requests are eligible for SGA funding until further notice.

All 2020 Budget seminar dates are canceled. The SGA Treasurer, Emily Grose will not be having face-to-face meetings for the remainder of the semester. If you have further questions, email Emily Grose


Requirements which must be met before requesting funding:

  • All events must be open to ALL UNCW students and an entrance fee or donation may not be collected for entrance. 
  • Any event funding in whole or in part by SGA must utilize the SGA marketing materials provided by SGA and all advertising must include that SGA provided funding towards the event.
  • You must be a registered student organization. If you are unsure of your organizational status, visit WaveLink.
  • All requests for funding must be directly related to YOUR constitution’s mission statement on file with the Campus Activities & Involvement Center.
  • Funding will only be provided for food if the food is critical to the nature of the event.
  • Funding is not provided for fundraisers of any kind.
  • Funding is not permitted to go towards current UNCW faculty or staff.
  • Funding will only be provided for t-shirts or apparel if these items are critical to the nature of the program.
  • Note that for all funding request, each item being requested must be substantiated through the submission of proof of cost with appropriate documentation.
  • See the SGA Funding Statutes for a complete list of requirements when requesting funding from the SGA.
  • Deadline is Tuesday by 5 pm in order to be reviewed by the Appropriations Committee the same week the request is submitted.

Program Funding  SGA Funding Request Form  » 


**Per UNCW policy and UNC system guidance, events with more than 50 attendees are canceled at this time. The CDC and White House have recommended avoidance of gatherings of more than 10 people. SGA will not fund such events in line with UNCW and UNC system policy and guidance. Events that went through the approval process but have not taken place will not receive SGA funding and are to be canceled at this time if they have 50 or more people in attendance. Any specific questions or concerns should be directed to the SGA Treasurer, Emily Grose.

  • Each individual on-campus program is eligible for a maximum allocation of $3,000 when the event is being put on by a single registered student organization.  If there is more than one registered student organization planning the event, the maximum funding is set at $4,500.
  • A contract is any agreement with an outside entity including, but not limited to a speaking contract or performance contract
  • Events requiring a contract must be submitted to the SGA Appropriations Committee at least 9-weeks in advance of the date of the event.
  • Events not requiring a contract must be submitted to the SGA Appropriations Committee at least 5-weeks in advance of the date of the event. 
  • Any event funding in whole or in part by SGA must utilize the SGA marketing materials provided by SGA and all advertising must include that SGA provided funding towards the event.

Travel Funding SGA Funding Request Form  » 


**Per UNCW policy, all university-related business travel, both international and domestic outside of North Carolina, remains prohibited. SGA funding for travel within the state of North Carolina will be funded on a case-by-case basis based on the number of participants of the travel event, location, etc. Travel that went through the approval process but has not taken place will not receive SGA funding. Any specific questions or concerns should be directed to the SGA Treasurer, Emily Grose.

  • A registered student organization may receive a maximum allocation of $1,200 for any single travel-related request when four or more UNCW students are participating in the travel.
    • If less than four students are traveling, a maximum of $300 may be allocated per person.
      Ex: $900 maximum for three people, $600 for two people

  • Travel-related funding requests must be submitted to the SGA Appropriations Committee at least 5-weeks in advance of the date of travel departure.
  • When submitting a travel request, a registered student organization must submit appropriate documentation substantiating each item for which funding is sought including, but not limited to: registration fees and conference itineraries, mileage costs, hotel costs, etc.

  • Travel request forms are now available for the 2019-2020 academic year.  

Operational Budget SGA Funding Request Form  » 


**As of now, operational budget requests will be reviewed by the Appropriations Committee. Any specific questions or concerns should be directed to the SGA Treasurer, Emily Grose.

  • Students Organizations may receive operational budget funding each semester with a fiscal year cap of $500 for supplies and materials and $100 for recruitment and promotional items.


Capital Expenditure SGA Funding Request Form  » 


**As of now, capital expenditure requests will be reviewed by the Appropriations Committee. Presentations for Capital Expenditure requests will be done virtually to the Appropriations Committee through Zoom. Any specific questions or concerns should be directed to the SGA Treasurer, Emily Grose

  • The purpose of the Capital Expenditure Fund is to provide supplemental funding to registered student organizations for purchases that exceed $500 per line item.
  • Equipment requested under Capital Expenditure Funding should have no less than a three (3) year estimated product lifetime and/or warranty for the purchase and should contribute directly to the fulfillment of the organization’s stated mission.
  • Priority is given to student organizations that prove need in both application and presentation, as well as given to those requests that benefit not only the organization but also the entire university.
  • Any person or group requesting funds must be prepared to demonstrate how the UNCW campus will benefit from the funding. 
  • Capital Expenditure Funding forms are due by Tuesday, March 24th, 2020 by 5 p.m. and in-person presentations to the SGA Appropriations Committee will be scheduled for Thursday, March 26th, 2020 and Thursday, April 2nd, 2020. (to be coordinated by the SGA Treasurer).

     

Early Hawk Funding SGA Funding Request Form  » 


**As of now, Early Hawk funding deadlines remain and requests will be reviewed by the Appropriations Committee. Any specific questions or concerns should be directed to the SGA Treasurer, Emily Grose.

  • Early Hawk Funding deadlines will be developed at the discretion of the SGA Treasurer.

  • During spring Early Hawk Funding, the Appropriations Committee will only review requests for programs or travel events that are within the set deadlines of the next fiscal year.  

  • A program or travel event shall be allocated money from the fiscal year in which the program or travel event occurs.

Forms are due on Wavelink by March 26, 2020 for:

  • Travel occurring between July 1 - October 2, 2020 

  • Programs occurring between August 19 - October 30, 2020 


Non-SGA Funding SGA Funding Request Form  » 


Student Organizations should apply to SGA first but if additional monies are needed, UNCW offers serveral great options.

  • Tealstarter is UNCW's crowdfunding program. Find out more information here!
  • The Green Initiative Fund offers support for UNCW programs with sustainable practices. 
  • Ask your college or major to see if they offer any sponsorship.
  • Do a Fundraiser.
  • Ask local businesses if they will donate for an event.