Registered Student Organizations

Re-Registration for Registered Student Organizations

To ensure CAIC is able to maintain accurate record of existing Registered Student Organizations, it is essential for all RSO's to complete the annual Re-Registration process. Below you will find the step by step procedures towards re-registering your student organization.

1. Update your organization's information on WaveLink. To have access to update your organizations WaveLink page, you must be listed as an officer on the roster section. Be sure to include the following information: 

  • Officers Contact Information. 
  • A minimum of five (5) currently enrolled UNCW students.
  • Assign 1-2 Reservation Delegates. These will be the only members of your organization who can make room reservations. 

2. If necessary, update your organization's constitution. Organizations are required to submit their constitution/bylaws electronically on WaveLink. Your constitution may need updates if positions, membership requirements, or mission have changed. It is recommended the final constitution be uploaded into WaveLink as a PDF. 

3. Send one (1) representative to a Re-Registration Seminar. Multiple sessions are scheduled to accommodate various scheduling needs. Re-Registration Seminars are a way of providing information on topics about policies, procedures, and resources. The information is critical to the success of our registered student organizations. An incoming officer would be a great representative to attend. 

Dates for re-registration sessions will be available on WaveLink's event page. 

What happens if an organization does not complete the above steps? 

If an organization does not complete any of the above steps by the re-registration deadline set below, the organization will be deemed as an inactive registered student organization. As such, all privileges reserved for student organizations will be revoked, including reserving space on campus and having access to on-campus funds. Inactive organizations will be eligible to re-apply for registration status again at the beginning of the spring semester by submitting an Intent to Register form with the CAIC.

In the event that the organization completes at least one of the re-registration requirements, CAIC may reclassify the organization to provisional status for a 30 day period. Organizations in provisional status may use university facilities for organizational or recruitment meetings. Provisional organizations are not eligible to host events, fundraise or establish an on-campus account without the written consent of a CAIC staff member. If the organization fails or refuses to remedy each deficiency within this 30 day period, the organization will be deemed as an inactive registered organization.

Re-Registration Presentations

While each organization must attend a seminar to complete the re-registration process, CAIC has the presentations for you to review below. As of June 2020, These presentations are currently undergoing review and will be available prior to the beginning of the incoming academic year.

General Student Organizations Graduate Student Organizations Sports Club Council Organizations Fraternity & Sorority Life Organizations