Registered Student Organizations

Campus Activities & Involvement Center

Welcome to the Registered Student Organization Guide 

The Registered Student Organization (RSO) Guide is intended as a resource and policy manual for members, officers, and advisors of UNCW RSOs. The guide will direct you to a variety of forms, campus services, and educational opportunities related to event planning, leadership, and other national resources. Please note the month of update on the individual documents, and report broken links directly to the Involvement Center. 

This page is currently undergoing major revisions to be completed by July 2020. For immediate concerns or access to resources previously present, please contact activities@uncw.edu. 

RSO Essentials & Policies

The following resources are considered major essentials and policies RSOs should review annually especially during officer transition. This is to ensure RSOs will continue to appropriately adhere to policies, understand resources, and complete procedures within strict deadlines.

RSO Categories Involvement Center Supplies  Re-Registration Information
Sports Club Council Fraternity & Sorority Life SGA's Funding
Code of Student Life Hazing Policy Postal Services

 

Leadership

In partnership with the Office of Student Leadership and Engagement (OSLE), CAIC strives to provide resources for students to become effective leaders. Below you will find various guides on various circumstances or responsibilities student leaders may face in their roles as officers or general team members.

Dealing with Conflict Dealing with Stress Decision Making
Motivation Parliamentary Procedure Running a Meeting
Delegation Time Management  Discover Strengths

Visit the Office of Student Leadership and Engagement (OSLE) for more information on opportunities for leadership development and community engagement.

 

Event Planning

 Most, if not all, RSOs will organize events whether it is for the whole UNCW community, general members, or officers. An event is not just a ceremony, tournament, or gathering of hundreds - events include weekly check ins with the team, small end of year appreciation efforts, and workshops, too! Below are direct links and documents to some of your go-to resources. 

Campus Reservation System Campus Life Reservations Policies Campus Life Facilities Fee Waiver
RSO Event Planning Guide Vendor Sponsor Agreement Form Virtual Events (Coming Soon)
Healthy Hawks Event Catering Gold Talon Events (Sustainability) 

CAIC provides individual workshops for Event Planning 101 upon request. Based on the area of guidance your RSO is seeking, it is recommended you request far in advance so you will receive the best service towards making your event a success. Please email Darion Bayles, Coordinator for Campus Activities & Involvement (baylesj@uncw.edu) for Event Planning 101 requests

• Beginning the event planning process (4-6 weeks for member-focused events, 8-12 weeks for community-focused events)
• Publicity and Graphic Design Guidance (4 weeks for publicity opportunities, 4-6 weeks for graphic design guidance)
• Fiscal Matters and SGA Funding (4-6 weeks for general budgeting guidance, 12 weeks for SGA Funding guidance)
 

Publicity

Publicity is no longer just flyers on bulletin boards and tabling on Chancellors Walk. Expand your precense through social media, engagement platforms, and creating a distinguishable brand with the following resources. Additional publicity opportunities include participating in UNCWelcome, UNCWelcomeBack, Involvement Carnival, and Summer Orientation Involvement Fairs. 

WaveLink Guide Hawk eNews UNCW Brand Identity Guide
Social Media Etiquette Graphic Design Student Media
UNCWelcome Involvement Carnival RSO Newsletters
Licensing & Trademark Information T-shirt and Promotional Item Policies Additional Outlets

 

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