Student Accounts & Cashier Office

Tuition Waivers

Waiver Submission Deadlines


(Please do not submit a waiver until you are registered for the course)

The North Carolina General Assembly recently passed legislation beginning with the spring 2015 semester allowing the UNC System to increase the number of courses that employees may take by tuition waiver from two to three per academic year. Summer sessions remain the same with employees being able to use the additional Tuition Benefit to waive tuition for one course per summer session at UNCW.

Permanent UNCW employees working full time or 3/4 time (including SPA employees currently on probation) may take advantage of this benefit which includes tuition and fee waiver for employees and application fee waiver for employees and dependents. For more information, contact Patricia Hale, Human Resources at extension 22033, or

Staff interested in receiving the tuition waiver benefit must complete an online application for each course. The application must be approved by the staff member's supervisor, department head, and Human Resources to verify eligibility. Approved forms are forwarded from Human Resources to Student Account Services.

An approved waiver form must be provided for each class a staff member wants waived. If there is a conflict between the tuition waiver request and block hour billing, the employee is contacted to resolve the issue by requesting an additional waiver form if the three course limit has not been met. If the three course limit has been met then full payment for the block range is required.

Example: A staff member submits one approved waiver form in the fall for a 3-hour class but is also taking another unrelated 2-hour class. The additional class will not trigger additional charges due to block hour billing. The staff member must turn in two approved waiver forms or no waivers will be posted.

The completed form must be received in the Student Accounts Office no later than two days before the final add/drop date of the applicable term. Tuition waivers will not be processed after this date.

*NOTE: UNCW's Faculty/Staff Tuition Waiver program is a qualified educational assistance program; therefore, Section 127 allows for amounts up to $5,250 that would normally be taxable under Section 117(d) to be excluded from W-2 reporting for graduate students. Any waiver benefits in excess of $5,250 that are not job related are taxable and reportable on W-2 forms. Additionally, the value of any education expenses (tuition and fees) paid by faculty/staff tuition and fee waiver cannot be used as the basis for any tax deduction or credit. So faculty/staff tuition waiver amounts will continue to be reported on 1098-T forms as a scholarship/grant.

Additional questions may be directed to the University by e-mail at: or by phone at (910)962-3147.