Sponsored Programs & Research Compliance

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Conflict of Interest

Conflict of Interest relates to situations in which financial or other personal considerations, circumstances, or relationships may compromise, may involve the potential for compromising, or may have the appearance of compromising an employee’s objectivity in fulfilling their University duties or responsibilities, including research, service and teaching activities and administrative duties. 

Need to submit a disclosure? Go to the AIR (Activities, Interests and Relationships) system.

NEW: Covid-19 Update

UNCW business operations are currently functioning as usual, including the UNCW Research Integrity Office.  Updates on the status of campus operations related to Covid-19 can be found on UNCW's Coronavirus website.

There are three disclosures described below that are stipulated by UNCW policy and are required for all full-time, part-time, temporary faculty and EHRA non-faculty staff.  They are also explained in a memorandum from Dr. Marilyn Sheerer, Provost and Vice Chancellor for Academic Affairs, that you may view by clicking here.

Annual Conflict of Interest Disclosures

All faculty and EHRA non-faculty employees must complete an Annual Conflict of Interest Disclosures through an online disclosure management system called AIR to report their Activities, Interests and Relationships. Click here for instructions on how to submit an Annual Conflict of Interest Disclosure in AIR.

External Professional Activities for Pay

An External Professional Activities for Pay (EPAP) is defined as any activity that is not included within an employee's UNCW responsibilities, is undertaken for compensation, and is based upon the professional knowledge, experience and abilities of the employee. Employees must report EPAPs in AIR. Click here for instructions on how to submit an EPAP.

If you are a supervisor and you receive a notice informing you that an employee under your supervision has submitted an EPAP for your review, please log into the AIR system to conduct the review.  Click here for guidance on reviewing EPAPs.

Project-Specific COI Disclosures

When conducting funded research at UNCW, there is a requirement for researchers to disclose all financial interests related to their institutional responsibilities (teaching, research, professional practice, etc.) and complete mandatory training on financial conflict of interest.  When investigators submit proposals through the RAMSeS system, they receive an email with a link to a disclosure form that is specific to the funded project.

COI in Research Training Requirements:
Each investigator on a funded project is required to complete training prior to engaging in externally-funded research at least every four years.  To prepare for the training, you can click here for FAQs on COI policies and procedures.

Federal Regulation on Conflict of Interest in Research

There are specific conflict of interest training and reporting requirements for Institutions that apply for or receive funding from the Public Health Service (PHS) Awarding Components. The U.S. Department of Health and Human Services issued the final rule that amends the Public Health Service (PHS) regulations on Responsibility of Applicants for Promoting Objectivity in Research for Which PHS Funding is Sought (45 C.F.R. Part 50) and Responsible Prospective Contractors (45 C.F.R. Part 94).

COI Contact Information

Please be aware that the Office of Internal Audit at UNCW maintains an anonymous reporting tool to facilitate reporting of allegations of fraud, waste, abuse, or mismanagement of funds. Concerns about ethical practices may also be reported anonymously to the State Auditor’s Fraud and Abuse Hotline by calling 1-800-730-8477 or filing a complaint online at http://www.ncauditor.net/HotTips/.