Purchasing Services

Independent Contractors - Non-Compliance


Failure by a department to obtain all necessary approvals prior to the commencement of work is deemed non-compliant with university policy. Non-compliance carries the risk that payment may be denied. Purchasing will not process purchase orders in uShop nor sign a contract after-the-fact. In such cases the following steps are taken to request payment:

  • An audit memo is written by the person authorizing the commencement of work explaining (1) why UNCW policy was not followed, and (2) steps taken to make sure it does not happen again.
  • PUR 1.40 "Application for Certification as Independent Contractor" is completed per instructions on the document AND signed by the vendor.
  • W9 (for new vendors or if the vendor address has changed).
  • A Chrome River check request is prepared and submitted with the documents (Please contact Accounts Payable for help using Chrome River).