
Purchasing Services
Advancing the professional practice of Procurement and Contracting to drive value and competitive advantage to a prosperous, sustainable, advancing and leading University.
Purchase Orders/Chrome River Process Update:
- We will have a process change that is taking effect July 1, 2020 related to Ushop and Chrome River. With the new fiscal year, Purchasing will begin issuing “After the Fact” purchase orders for goods, equipment and services in lieu of campus partners requesting check requests/invoices in Chrome River. This will provide an improved accountability for the university overall as it relates to guidelines the Finance Team should be abiding by at a state level. From an end user standpoint this update will provide a more uniform approval process through uShop and remove the stigma that sometimes was felt by end user when they “missed” the opportunity to enter items into Ushop. The Finance Team will be making policy updates in the upcoming month – until then be sure to enter items into Ushop starting July 1. In the meantime, filter questions up to the DBOs or contact your person in Purchasing.
uShop New Search Feature
As of November 9, 2020 uShop has enhanced the Search Feature to be more user friendly. Please review the PowerPoint to help navigate the new Search Feature. If there are any issues or questions please contact Jody Leber (leberj@uncw.edu). New search feature PowerPoint.
Mission
The Department of Purchasing Services' mission is to provide direct support to the educational mission of the University by assisting departments in obtaining products and services of a high quality, at the lowest cost, and in the time needed. Purchasing administers relative contracts and leases; manages assets from acquisition through disposal and achieves this mission by processing orders, generating agreements and leases along with tracking equipment in an efficient manner and within the constraints of state purchasing requirements, UNCW policies, and the highest ethical standards. Meeting the needs of the University community is the focus of Purchasing Services' efforts.
Location and Hours:
Admin Annex - 2nd Floor
622 MacMillan Dr. N.
Wilmington, NC 28403-5615
Fax: 910/962-3829
8 a.m. - 5:00 p.m., Monday - Friday
Highlights
2021 Year End Lead times / Order By Dates
Finance Forum Year-End Information Session
Year-End Information and Guidance
P-Card Frequently Asked Questions (pdf)
P-Card Team - Find out who's who on the P-Card team and how to contact them.
Tell us what you think! Our best ideas are really your ideas! Let us know what you like & what you'd like to see in the future.
Commodity Assignments by Purchasing Specialist
Banner Account Codes - click on DATA DICTIONARY link
Helpful Links:
- Basic Spending Guidelines
- Open State Solicitations
- State Contracts: Keyword
- NC Debarred Vendor List
- Federal Debarred Vendor Search
- UNCW HUB Resource Center
- Gift Card Guidelines