University Planning

University Planning and Quality Council


October 23, 2001 Meeting

Members present: Dr. James Leutze, Dr. John Cavanaugh, Timothy Jordan, Ms. Patricia Leonard, Patton McDowell, Dr. Jo Ann Seiple, Dr. Cathy Barlow, Dr. Perry Bomar for Dr. Virginia Adams, Dr. Daniel Noland, Dr. Ronald Sizemore, Dr. Lynne Snowden and Ms. Adrian Lopez.

Others attending: Dr. Kenneth Spackman, Dr. Denis Carter, Dr. Gay Davis, Dr. James Dragna, Dr. Paul Hoiser, Ms. Nikki Howard, Ms. Mimi Cunningham, Richard Scott, Ms. Kay Ward, Ms. Sharon Boyd, Ms. Nanette Manning, Ms. Jan Riemersma, Stanley Edwards, and Robert Fry.

Special Reports

Enrollment Projections 2002-03

Dr. Cavanaugh reported that the university continues to face a space problem even with the addition of Lakeside Hall. Additional classroom space will not be available before 2003. Out-of-state freshman admissions for fall 2002 will be monitored very closely since the university has exceeded the 18% cap for the last two years. Efforts to increase minority enrollment are being expanded. This year's targets are 1,600 for freshman and 900 for transfers. Additional staff time is being dedicated to minority recruitment at the Community Colleges.

Report on SACS Self-Study

Dr. Spackman stated that Friday would be the end of the three-week review period for the Self Study draft report. To date over 180 web responses have been received. The Steering Committee is making every effort to minimize the number of recommendations that might come from the SACS visiting team. An external reviewer has provided feedback on the report and steps are being taken to address the deficiencies she has identified.

New Travel System

Ms. Kay Ward explained the computer based travel system that will be used to input requests for travel and reimbursements. This new system should be more responsive to user needs and more effective and efficient for the Travel Office. In adopting this new process the university eliminates a significant amount of paperwork and processing time. Stanley Edwards demonstrated the test system and indicated that it should be fully operational in January 2002.

Planning Items

Revised Planning Process

Mr. Fry reviewed the Planning Coordinators responsibilities and stated that this group put considerable time and effort into the materials presented at this meeting. He requested that the Planning Coordinators replace Steering Committee in the Council's organizational structure. The Council agreed with this request and asked Mr. Fry to make appropriate changes to the Council's Planning Manual and organizational chart.

An unranked list of "Planning Guidelines" were reviewed by the Council. This document is intended to provide a long-term focus for the university's planning process. Following discussion, Mr. Fry asked that the Council adopt these guidelines as the basis for the university's comprehensive planning model. The guidelines were adopted by the Council.

Mr. Fry reviewed the detailed model of the university's planning process. This model has both top-down and bottom-up components and expands campus participation at all levels. The model provides a structure for the development of "Areas of Excellence," University-wide goals, divisional objectives, unit level action plans. Guidelines for "Action Plans" stress the importance of strategies, identification of outcomes, assessment techniques, and linkage to resource allocations. After review, the Council adopted this new university-wide planning process.


Mr. Fry demonstrated the use of Microsoft Excel's Pivot Table capabilities using Fall 2001 Course Enrollment Data. He demonstrated the fast data analysis capabilities by responding to a variety of questions about student enrollment patterns.

Being no further business, the meeting was adjourned at 5:15 PM.

Next meeting: December 4, 2001, 3:30 PM-5: 00 PM in Alderman 215

Minutes submitted by Yvonne G. Smith, November 6, 2001.

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Last Updated: February 18, 2002