University Planning

University Planning and Quality Council


November 13, 2002 Meeting

Members Present: Dr. Paul Hosier, Ms. Patricia Leonard, Dr. Michelle Howard-Vital Dr. Robert Tyndall, Dr. Jo Ann Seiple, Mr. Lawrence Clark, Dr. Virginia Adams, Dr. Robert Roer, Dr. Terrence Curran, Dr. Thomas Schmid, Dr. Denis Carter.

Others attending: Dr. Jim Dragna, Ms. Nikki Howard, Ms. Nanette Manning, Dr. Kenneth Spackman, Ms. Heather Smith, Ms. Sharon Boyd, and Mr. Ed Davis.

Dr. Hosier called the meeting to order at 3:48 pm and declared a quorum. The minutes for the October 3, 2002 meeting were approved as published on the web.

Special Reports

Changing SACS Criteria Policies and Procedures

Dr. Spackman presented information on the changing SACS accreditation standards and procedures. The over 450 "must and should" requirements have been reduced to about 80 "Requirement and Comprehensive Standard." Personnel involved in administering programs will respond to a checklist of requirements and much of the external review process will be completed in Atlanta. A site visitation team will come to campus and review the university's efforts in quality improvement. Quality Enhancement Plans or QEP's will focus on some aspect of the university that has been identified for study and improvement. Additional information about the new requirements will be available after Dr. Spackman and Mr. Fry attend the annual SACS meeting in December. Information is also available at the SACS website (

Dr. Spackman also stated that the need to increase efforts to document activities and expand record keeping is inherent in the new reaffirmation guidelines. The university's new database approach to planning will help the campus better manage the large volume of information that will be required.

Dr. Hosier suggested that Dr. Spackman, in his role as SACS liaison, serve as a consultant and resource for the university community to insure that it is well prepared for the next reaffirmation process. Dr. Spackman and Mr. Fry will identify ways to insure that the university does not lose the momentum that was generated during the last reaffirmation process.

The Changing Student

Dr. Dragna presented information about the changing social and psychological characteristics of UNCW students. Universities are going to see a higher rate of health problems related to students feeling overwhelmed and depressed. He noted that depression is becoming epidemic among today's college and younger students. In working with tomorrow's college students, the university needs to be aware that they will be different than those we see now and that they will need additional types of services. Future college students will be formed by experiences and cultural influences that are, in many ways, more different than similar to those held by the administrators and teachers who will work with them.

Planning Items

Relational Planning Model

Mr. Fry explained two charts that were distributed to the Council. These charts can be found at the following web addresses:

He noted that the process approved at a previous Council meeting is currently being operationalized by the Planning Coordinators. During this process it was found that some needs of academic units were not being met. The new process charts are designed to address the concerns raised by Drs. Carter and Spackman. The database approach will allow for the review and approval at multiple levels in each division's organizational structure. All releases of information are done one level at a time as opposed to a unit being able to release a plan to the total university community. Efforts are underway to create opportunities for collaboration to take place both within and between organizational divisions. Dr. Dragna had suggested that discussion sites (chat rooms) for planning ideas might be created to foster the exchange of ideas. The Planning Coordinators will continue to work on this and other ideas during the coming months.

University Goal Development

Mr. Fry suggested a process and timeline for developing university-wide planning goals. It was suggested that current divisional goals also serve as university-wide goals. This approach is intended to foster collaboration. Dr. Hosier suggested that the Council continue this discussion at the December meeting. Mr. Fry will provide some material that may help the Council better understand and define the meaning and use of University Wide Goals.

Meeting was adjourned 5:30.

Next meeting December 12, 2002

Minutes submitted by Yvonne G. Smith, November 15, 2002.

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Last Updated: December 04, 2002