Office of the Dean of Students

Student on Laptop

Services


Crisis Response

Throughout an academic year, emergency situations occur which impact individual students and potentially the entire university community. Our staff is available 24 hours a day and trained to respond in a coordinated manner to our students during times of crisis. As the university's primary contact, we initiate connections to faculty and university departments for a collaborative approach to student support.

Dean's Certifications

A Dean's Certification is a form that some institutions require to indicate that you are in good standing at your current institution. For example, a student who is attempting to transfer from UNCW to another institution may receive a dean's certification form that needs to be completed by the Registrar and/or the Dean of Students. The Office of the Dean of Students works closely with the Registrar's Office to process these forms for students. Generally it requires two (2) business days for forms to be completed and returned to a student.

If you need a Dean's Certification Form completed or if you need a statement of your conduct standing, please fill out the Dean's Certification Request Form.

Faculty Notification of Emergencies and Extended Class Absences (Emergency Emails)

The purpose of a "Faculty Notification" (also commonly referred to as "emergency emails") is to inform faculty in a timely manner when students will be out of class for an unforeseen emergency or crisis.  Generally, a notification is sent for students who have experienced a situation where they need to leave immediately to address a personal issue, which may include a death in the family, a serious injury, illness or hospitalization.

Our office does not excuse absences and we strongly encourage students to connect with faculty when they return to determine the best course of action for the class.  The email will always contain language that reminds the student that we do not excuse absences.

There is no expectation or requirement that students contact our office or request a faculty notification if they are capable of doing so themselves.  We generally do not notify faculty "after the fact" or if students tell us that they have indeed contacted the faculty and made them aware of the situation on their own.

Freedom of Expression

UNCW is a community which embraces diversity. The university supports activities that encourage understanding, respect and appreciation for different points of view. In pursuit of this goal, the university aspires to protect its educational mission while also protecting the first amendment right to free speech. The granting of this privilege does not imply any endorsement or support for the views expressed by the individual or group who is granted a permit.

Permits

For further information, please read the Freedom of Expression by Non-University Sponsored Individuals or Groups policy found here. UNCW Campus Life coordinates all permits for freedom of expression. To attain and submit a permit request, please email Campus Life at clreservations@uncw.edu or call (910) 962-4150.

Campus Life Freedom of Expression Permit (PDF)

Workshop Facilitation Request

UNCW is a community which embraces diversity. The university supports activities that encourage understanding, respect and appreciation for different points of view. In pursuit of this goal, the university aspires to protect its educational mission while also protecting the first amendment right to free speech.

The Office of the Dean of Students (ODOS) will host 50-minute Freedom of Expression workshops for classes, organizations, departments, and small groups. Workshops are presented by Division of Student Affairs facilitators. After attending the Freedom of Expression workshop, participants will learn:​

  • The difference between the UNCW Respect Compact and the First Amendment​
  • Types of speech that are legal and not legal at a public university, such as UNCW​
  • How and when to use counter speech at UNCW​
  • Where to find resources and support for questions, concerns or complaints about expression at UNCW ​

Please use this form to request a Freedom of Expression workshop. Requests should be made a minimum of 2 weeks in advance of the earliest requested date. A member of the ODOS team will contact you to confirm your workshop date, time and location.

Personal Advising/Consultations

The Office of the Dean of Student is committed to assisting any student who may be experiencing transition, academic or personal difficulty as well as any crisis or emergency situation. Our staff is trained to listen, discuss options, provide support and make accurate referrals. We can provide conflict resolution and mediation concerning issues among individual students or groups. If you find yourself dealing with an issue that is impacting your or a friend's university experience, the Associate Dean, Assistant Deans and Case Manager are available to provide assistance. Appointments may be made by contacting us at (910) 962-3119 or by stopping by the office. When available, we are happy to assist students immediately without an appointment.

Withdrawals

Undergraduate students who want to withdraw from all classes after the drop/add period can process their withdrawal online by following these instructions on the Registrar's website: Complete Term Withdrawal Instructions. No withdrawals ("W" or "WF") will be processed during the final exam period.

After the last day of registration and add/drop, students may withdraw from individual classes through SeaNet, subject to the deadlines and conditions defined in their Catalogue.