News & Events
Below you will find News & Events from Purchasing Services
New Cardholder Training
NEW cardholder training for employees that are obtaining a brand new card is now scheduled for:
July 29th from 10:00am - 11:00am in the Purchasing Conference Room - Full
August 6th From 2:00pm - 3:00pm in the Purchasing Conference Room
August 11th From 9:00am - 10:00am in the Purchasing Conference Room
August 27th From 2:00pm - 3:00pm in the Purchasing Conference Room
September 9th From 2:00pm - 3:00pm in the Purchasing Conference Room
Purchasing is located at:
5129 Lionfish Drive across from the campus PD building.
Space is limited.
For 8/06/25 please email uncwcard@uncw.edu with the subject line PUR222 Class Enrollment. This is first come, first serve. Please be sure we have an application for the attendee prior to enrollment. You will receive an invite for the in-person training of the date and time you will be enrolled.
For all other dates you may sign up on the "Dare to Learn Academy". This is first come, first serve. Please be sure we have an application for the attendee prior to enrollment.
Posted (7/10/25)
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New UNCW Term Contract
Photography and Video Production Services - 72-QCWP25013
UNCW Purchasing Services has established a new term contract that covers the University's requirements for photography and videography.
Multiple vendors have been awarded two-year, mandatory contracts.
All the firms enabled vendors in uShop.
Step 1: Submit an OUR Project Request Form (https://forms.clickup.com/1235016/f/15p28-15373/T0S65NTI55157ACJQ3) .
Step 2: If OUR determines a contractor will be needed to perform the services, log into uShop and search the supplier’s name. The provider’s email addresses are on the Summary tab of their profile.
Step 3: Email the supplier with your needs and schedule, and request a quote.
Step 4: Once the quote is obtained, enter the uShop requisition. Include OUR’s pre-approval number in the Internal Notes. A PUR 1.40 forms is not needed and requisitions may be processed on the non-catalog item form, using the account code 926701.
Photography: Boot Scrap, LLC ; Madeline Gray ; Will Page Photography ; EW Photography, Inc.
Video Production: Boot Scrap, LLC ; Springer Studios LLC ; Luma 3 Productions ; Will Page Photography, LLC
Out of town service needs (Charlotte, Raleigh, etc.) : Wonderworld Film Video, Inc.
Posted (06/18/25)
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UNCW Card Communication - June 2025
As we prepare for the launch of the new UNCW Card Program this summer, several enhancements are being introduced to improve efficiency, simplify processes, and reduce compliance risks. The goal of this initiative is to offer a more user-friendly card system that better supports business needs across campus.
Key Change: A Single Unified Card
The new UNCW Card combines both purchase and travel functions into one card. This means:
- No more choosing between different cards for different transactions.
- All cards will be issued with full capabilities, giving cardholders flexibility to make timely business purchases.
However, purchases must still follow university policy, be in line with relevant contracts, and fall within the department's approved use guidelines. Departments will continue to guide cardholders on allowable purchases under the UNCW Card Policy and Guidelines.
Training is Mandatory for All Cardholders, Delegates and Approvers
To ensure a smooth transition and protect cardholders from potential misuse, training on the new program is required prior to being issued a card:
- UNCSO is mandating that new cardholder training for the new card occur prior to cards being issued for use. This includes a new cardholder agreement being signed and on file.
- Condensed online training (PUR220) will begin in June for current cardholders, delegates and approvers.
- Training for new cardholders, delegates and approvers (PUR222) will begin later in July, 2025.
New Microsoft Teams Site for Support
We're also launching a UNCW Card Program TEAM in Microsoft Teams, which will include:
- All cardholders and delegates (approvers may request access).
- Training materials and guidance,
- Chat features to share information and ask questions in real time.
This platform will be a valuable tool to help users stay up to date and collaborate across campus as the program evolves.
Important Dates to Remember
- June 23: The new card distribution begins. Cardholders and delegates must complete training to receive the new card.
- June 27: Your current Travel Card and/or PCard will be deactivated.
- July 1: The new UNCW Card must be used for all purchases and travel.
Additional Considerations
- Recurring charges currently tied to your existing PCard must be updated to the new
UNCW Card before deactivation. - To avoid transaction issues, it is recommended that no charges be made the last week of June using the old cards.
- If you are traveling during the transition period and cannot pick up your card, please notify the Travel Team. In the meantime, your delegate should complete training so the card can be issued upon your return.
We appreciate your cooperation and commitment to this important program update. These enhancements are designed to support better business practices, provide more clarity and consistency, and strengthen financial compliance at UNCW.
Posted (06/6/2025)
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Updates to the PUR 1.40 Form “Application for Certification as Independent Contractor”
Improvements have been made to the PUR1.40 Form and the updated version, dated 03/20/2025, is now posted on Purchasing’s “Forms” webpage.
You do not need to have current vendors “recertify” because the form has been updated. As their old forms expire, remember to send the new version for the future engagements.
If you have saved the form to your computer or have it linked or incorporated into documents, please make sure you are using the updated form.