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Travel for Independent Contractors

About Us

Who Is an Independent Contractor?

  • An individual invited to campus to participate in an event such as a seminar, panel discussion, or speaking engagement and will not receive payment or honorarium.
  • Services provided by a professional individual or group on a temporary or occasional basis, including but not limited to those provided by a speaker, visiting professor, doctor, dentist, scientist, or performer of the fine arts and similar professionals.
  • Consultant Services provided by state employees or independent contractors possessing specialized knowledge, experience, expertise and professional qualifications to investigate assigned problems or projects and to provide counsel, review and analysis or advice in formulating or implementing improvements in programs or services. This includes but is not limited to the organization, planning, directing, control, evaluation and operation of a program, agency or department.

Requirements for Independent Contractors are similar to Non-Employee Travel. A PUR 1.40 form must be completed and submitted in uShop. This form and instructions can be found on the Purchasing Website. A copy of the PUR 1.40 must be attached in the Chrome River travel module.

Please reference the Independent Contractor information on the University's Tax Compliance Website.

Independent Contractor Travel Information

If UNCW is paying the Independent Contractor's lodging, refer to the Local Lodging page.

If the Independent Contractor is using third party lodging, they must consult the department to ensure all state requirements are following.

All meals are reimbursed at a rate set by the Office of State Budget and Management (OSBM). This meal per diem applies to all travelers whether they are employees, students or non-employees.

Visit the Travel and Direct Pay Home Page for per diem rates.

Please refer to the Other Transportation section on the Travel for Non-Employees page for more information.

Mileage for an Independent Contractor can be reimbursed from their home or office (whichever is closer to UNCW) and back. Mileage reimbursement is based on OSBM approved rates.

Rental car reimbursement for an Independent Contractor is the same as for a Non-Employee. Please visit the Travel for Non-Employees page for more information.

Taxi/Uber/Lyft expenses for Independent Contractors are the same as for a Non-Employee. Visit our Travel for Non-Employees page for more information.

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