Foreign National Tax Procedures
Inviting Foreign Nationals to UNCW:
UNCW strives to cultivate a broad range of perspectives among our students, faculty, and staff. Inviting foreign nationals to teach, lecture, or perform will continue to enhance the quality of education at UNCW.
Inviting someone from another country can be confusing. For guidance, please refer to the Foreign National Tax Procedures Guide for Departments (PDF).
Foreign National Definitions
Aliens are classified as resident and nonresident aliens by Bureau of Citizenship and Immigration Services. An alien is an individual who is not considered a U.S. Citizen.
However, the definition and tax treatment of a resident and nonresident alien are quite different. Below, you will find some basic definitions and tax information that should help clarify these differences.
Definition of Resident Alien
Any person who is not a United States citizen or national, but who is residing in the US legally. Resident aliens generally are taxed on their worldwide income, similar to U.S. citizens. To be classified as a resident alien, the individual must meet one of the two tests:
Green Card Test
If you are a Lawful Permanent Resident of the U. S. at any time during the calendar year, this is known as the "green card" test. You are a Lawful Permanent Resident of the U. S., at any time, if you have been given the privilege, according to the immigration laws, of residing permanently in the U.S. as an immigrant. You generally have this status if the U.S. Citizenship and Immigration Services (USCIS) have issued you an alien registration card, Form I-551, also known as a "green card".
Substantial Presence Test
A nonresident alien is classified as a resident alien for tax purposes if they were physically present in the U.S. for 31 days during the current year and 183 days during a three-year period that included the current year and the two years immediately before that.
Definition of Nonresident Alien
- For Tax purposes: Is a person who is not a US citizen and who does not meet either the "green card" test or the "substantial presence" test described in IRS Publication 519, US Tax Guide for Alien.
- For Immigration purposes: Is a person who is not a citizen or permanent resident of the U. S and who has been admitted on a visa (or visa waiver program) for a temporary stay that will end when the purpose of that stay has been met.
- General Tax information and Forms: Nonresident aliens are taxed only on their income from sources within the U.S. and on certain income connected with the conduct of a trade or business in the U.S.
Nonresident aliens are taxed on earnings received while living and working in the U.S. Nonresident aliens, depending on visa type, are exempt from FICA (Social Security and Medicare tax), for example visa type F-1 and J-1. If the Visa type is F-1 or J-1, the nonresident alien may be exempt from federal taxes; this would apply only if the country the alien previously lived in before arriving in the U.S. has negotiated an income tax treaty (see detail tax treaty information below) with the U.S. government
If the country of residence has negotiated an income tax treaty and it covers the type of payment the nonresident is going to receive from UNCW, it is possible the nonresident alien might need to fill out one of the following forms depending on payment type:
- IRS Form 8233 (for earned wages)
- IRS From W-8BEN (for beneficial owner of an amount subject to withholding, i.e. scholarship/fellowship payments)
Tax Treaties
The U.S. has income tax treaties with a number of foreign countries. Under these treaties, residents of foreign countries are taxed at a reduced rate, or are exempt from U.S. income taxes on certain items of income they received from sources within the U.S. The treaty benefits can vary among countries and specific types of income. It is always recommended to check the IRS website for a current list of treaties with the U.S.
If a country does not have a treaty with the U.S. or the treaty doesn't cover a particular kind of income you are still required to pay tax on the income in the same way and at the same rates as shown in the instructions for Form 1040NR. Typically the tax rate for nonresident aliens is 30% however this can vary depending on the situation.