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Budget Execution

Budget Execution Resources

An over commitment is caused when an account’s expense exceeds the amount budgeted for a particular fund. Departments are responsible for analyzing and resolving their over commitments by submitting the proper documentation. There are some exceptions in which an account’s expense is covered by the university instead of by the department. It is very important that general fund over commitments are resolved in a timely manner because they can cause a University level over commitment. Please find below some guidance to assist you with analyzing and resolving your over commitments.

General Funds

  • Salary accounts must be positive at the detailed level (9111xx-9151xx)
  • Mobile allowance account must be positive at the detailed level (916930)
  • Benefit accounts will receive budget from the university monthly and can be disregarded (918xxx-919xxx)
  • Operating must be positive in total (sum of 92xxxx-95xxxx)
  • Grants and state aid accounts must be positive at the detailed level (9651xx-9659xx)
  • Fund must be positive in total

Non-General Budgeted Funds (Excludes Grants)

  • Salary accounts must be positive at the pool level (911000-915000)
  • Benefits accounts must be positive at the pool level (916000-919000)
  • Operating must be positive in total (sum of 920000-980000)

The Budget Office will monitor the budget override queue in uShop. If an override is needed the department must attach the Budget Override Request form to the uShop cart in the internal notes or comments section. If the department does not attach this form, the Budget Office will return the requisition without reviewing and ask the requestor to resubmit with form attached. If the override is based on a flex, then we must have the flex in hand before we will evaluate the request.

The Budget Office cannot view a uShop requisition until it has reached our approval queue. The initiating department can follow the requisition through the entire approval workflow process by looking on the PR Workflow tab.

Always take the following steps before making a purchase:

  • Check FGIBAVL for available balance first.
  • Prepare an on line budget revision if necessary.
  • Prepare a flex if necessary. Route for signatures and deliver to the Budget Office.

If a budget override is required, enter the requisition in uShop and attach the Budget Override request form. The department must change Budget Override flag to “Yes” on the cart in the Billing Options Section so the requisition will route to the Budget Office for NSF approval.

Future Year Requisitions

For future year requisition overrides, the rationale should be based on permanent budget in the line item. Check in the future year for budget before requesting an override. General fund budgets are usually entered in Banner by May 1st. Subsequent requisitions are no longer considered future requisitions. All additional requisitions are to be handled as current year requisitions.

Always take the following steps before making a purchase:

  • Check FGIBAVL for available balance in the future year first.
  • Query for permanent budget on FGITRND.
    • Enter query (F7)
    • Type “B%” in TYPE field
    • Return query (F8)
  • Unbudgeted funds must have a positive cash balance.


The Budget Revision template is used between departments or division (same program for general funds) and for salary, benefits, transfers, and revenue lines in non-general funds.



UNC Wilmington has earned the designation from the State of North Carolina as a Special Responsibility Constituent Institution, GS 116-30.1. This designation enables the University to utilize all available funds in the most effective manner possible.

A SRCI (Flex) budget revision is required for a general fund when budget is transferred between:

  • Purpose codes
  • Salary and operating account codes
  • Different salary and benefit account codes


Current Year-End Processing Dates can be found on the Controllers website at Year-End Information
Budget Office Additional Year-End Resources (PDF)