OSPREY
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Online Sponsored Programs & Research Enterprise sYstem
OSPREY was implemented by UNCW to address its new designation as an R2: Doctoral university and the discontinuance of RAMSeS, AIR, and IRBUS by the Systems Office in FY22.
This modern system is a web-based, collaborative environment with eight modules currently implemented: Proposals, Awards, Human Subjects, Conflict of Interest, Agreements, External Entities, SubAwards, and Technology Transfer. There are three potential forthcoming modules: Post Award Management, IACUC, and IBC (Environmental Safety).
Benefits At A Glance
OSPREY will automate and streamline the grants process by creating an integrated and collaborative workflow to minimize redundant data entry, eliminate the need for multiple applications and ensure accurate tracking and reporting.
Compliance
- Facilitation of timely and accurate approvals from appropriate committees
- Integrated systems for faster processing and ease of reporting
Proposal Development
- Managing internal review and approval with electronic approval tracking
- Auto-calculation of complex budgets and built-in error checking
- Electronic submission capabilities with leading sponsors
Award Management
- Import and display accurate expenditure data in a user-friendly format
- Track award and other agreement negotiations
- Submission and retention of progress and final reports
Implementation Process
The OSPREY project is overseen by a committee consisting of members from Research and Innovation, SPARC, RIO, IT, and the Controller’s Office. A small group of college grants administrators, internal staff, and faculty volunteers assist in user acceptance and testing.
Historical data and current grant processes were captured and migrated into the appropriate modules to ensure accurate reporting.
Priorities
- Ensure integration with other enterprise systems (Banner)
- Monitor and communicate progress
- Facilitate campus-wide trainings and develop supporting materials
Timeline
As always timelines are tentative, and we appreciate your patience.
- IACUC - implementation in late September 2023
- PAM - TBA
- IBC - TBA
Additional Resources
An OSPREY specific SharePoint site is under construction and will be located in mySeaport under the Employee Essentials tab. This will act as a central hub for all OSPREY related information, including tutorials of all modules, processes, points of contacts, and updates.
NEW FEATURE
We're excited to introduce a new tool on the OSPREY homepage – the Fringe Rate Estimator Widget! This widget is designed to help researchers quickly estimate fringe rates for budgeting purposes during the early stages of proposal development.
Please Note: This tool is for estimation purposes only and may not be 100% accurate. The final fringe rate should always be calculated using the OSPREY Proposal Development budget, which ensures precision and compliance with institutional guidelines.
With this new feature, you can:
- Get a quick estimate of fringe rates for various personnel types
- Improve preliminary budget planning for sponsored projects
- Save time when drafting proposals
We encourage you to explore the new widget, but remember that final budgets must always be developed within OSPREY's Proposal Development System.
If you have questions or feedback, please reach out to the SPARC Office.