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Transient Study Form & Info

Transient Study Form & Info

Transient Study is defined as taking courses at any other institution. Transient study is limited to active UNCW students.

Instructions for Transient Study

En Español

Undergraduate (Domestic Study)

Other institutions are a:

  • Community college
  • University
  • College
  • Study abroad

Before Enrolling at the Visiting Institution

  1. The student should submit a request for Permission for Transient Study. Requests must be made prior to registering in mySeaport.
  2. The link for the Transient Study request is on the Student Services tab.
  3. The Office of the Registrar will determine the UNCW course equivalencies.
  4. The department will determine if the course is appropriate for the student's degree program and either approve or deny the request.
  5. The department's decision will be sent to the Office of the Registrar with a copy to the student.
  6. Students can check the status of their transient study through mySeaport. Students can see what their department has reviewed and if they approved or denied it.
  7. Students will receive an automated email

Undergraduate (International Study Abroad)

All UNCW study abroad (SA) and exchange (EX) students must complete the Education Abroad Advising Agreement & Permit for Transient Study (PDF) prior to departure. Students may be given exception by the Office of International Programs (OIP).

Please allow a minimum of three (3) weeks for this form to be processed.

Before Departure

  1. Meet with your academic advisor to discuss your academic goals and program choices.
  2. Visit your selected host institution's web site or review its course catalog to select your desired courses while abroad.
  3. Complete the left hand side of the course selection table with your selections.
  4. List course preferences and alternatives to your host school in the course selection table.
  5. Retain a copy of the course description from the host institution's course catalog or web site. This information is essential to determine the UNCW course equivalent.
  6. In the Credit Units column, make sure to note the credit value that's assigned to the course by your host school. For example, 15 point, 7.5 ECTS.
  7. You must visit the corresponding academic departments at UNCW to obtain the course equivalencies with departmental approval once the left hand side of the course selection table is complete.
    1. For example: Students selecting history courses at the host institution will need those courses approved by the History Department Chair.
    2. Obtain the approval of the department chair within your major for courses fulfilling general elective credits.
    3. Refer to the International UNCW Credit Conversion Guide (PDF) with assistance from your department chair to determine the UNCW credit value of each foreign course.
  8. Return the form to OIP once:
    1. The course selection table is complete.
    2. Your academic advisor or department chair has signed it (if applicable)
    3. Please make sure at least 12+ credits have been selected per semester program.
  9. OIP will forward the form to the UNCW Registrar upon review and approval of this form.
  10. The Office of the Registrar will then sign the form and forward a copy to the Office of Financial Aid.
  11. A copy of this form will be kept on file in your academic folder, in the Office of the Registrar and OIP.

For students requesting an exception to the Residency Requirement:

  • The department chair for your major will need to complete the Residency Requirement portion of this form.
  • The chair will forward the form to the appropriate Dean, with a letter of explanation, upon completion.

In Preparation of Returning to UNCW

  • Your host institution must mail an official transcript to UNCW OIP in order for you to receive course credit once you have completed your SA/EX program.
  • You must submit a supplemental Transient Study Form listing those additional courses if SA/EX course work is completed without prior UNCW approval.
  • No credit will be guaranteed for course work done without prior written approval.
  • No transfer credits will be awarded for courses in which the student earned a grade of C- or below.
  • It is your responsibility to assure you do not take any classes for which you have already received academic credit.

Graduate

Frequently Asked Questions

Here are questions frequently asked by transient students.

I Already Have Credit From a 2-Year Institution. Can I Earn Additional Credit?

You may only earn a total of 64 semester hours from a 2-year institution. UNCW will accept up to 90 semester hours of credit from all institutions attended, but only 64 hours can be transferred from a 2-year institution.

No transfer work will be awarded for a course in which a grade below a C (2.000) was earned. Only earned credits can be applied to financial aid eligibility. Remember, transfer credit earned without prior approval may not be awarded.

Can I Use Transfer Credit to Improve My GPA, Replace a Grade, or to Remove an Academic Deficiency at UNCW?

You may not use transfer credit to remove an academic deficiency or to replace a grade. Transfer credit will not be awarded for repeating a course where a grade of D- or higher was earned at UNCW.

Transfer credit received for a UNCW course in which a grade of F was earned prevents the student from repeating this course at UNCW to improve the UNCW GPA.

When Will My Transfer Credit Be Posted to My UNCW Record?

You must request that a final transcript from the visiting institution be mailed to the Office of the Registrar. Transfer credit will be awarded for any approved course upon receipt of the final transcript.

How Will I Know When the Transfer Credit Will Be Posted to My Record?

Transfer credit information is available on SeaNet. Please see Transfer Credit Evaluation Access for details.

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