Human Resources

Temporary Employment

UNCW Temporary Employee roles are critical to the day-to-day operations of the university and can include filling in for scheduled or unexpected staff shortages, providing essential support during times of increased work volume or assisting with special projects. Temporary employment offers valuable university experience in a variety of departments across campus. Many UNCW temporary employees have successfully obtained permanent positions of employment with the university!

Temporary Employees work for UNCW for a limited term which cannot exceed 11 consecutive months. To learn more about temporary employment, please navigate through the tabs below.

Applicants

If you are interested in a flexible schedule and/or a variety of occupations, temporary employment offers applicants a wonderful opportunity to utilize their talents and experience as a vital part of UNCW. Both part-time and full-time positions are available and vary in length from several days to several months. Temporary assignments cannot exceed 11 consecutive months without a full 31-day break from employment.

Temporary assignments offered by UNCW include, but are not limited to:

Temp Employment Types
  • Administrative Associate
  • Audiovisual Operator
  • Camp Director
  • Coach
  • Computer Tech
  • Counselor
  • Dispatcher
  • Facilities Tech
  • Housekeeper
  • Landscaper
  • Library Assistant
  • Office Support
  • Parking Control Officer
  • Police Office
  • Program Associate
  • Property Guard
  • Recreation Worker
  • Research Aid
  • Research Analyst
  • Research Tech
  • Shuttle Driver
  • Theater Tech
  • Tutor
  • Undersea Research Diver
  • Youth Program Bus Driver
  • Youth Program Camp Assistant

How to Apply for Temporary Employment

  1. Visit the Temporary Vacancies section of UNCW's Job Portal.
  2. Click on the position for which you wish to apply. (Note: If you wish your application to be a part of the Temporary Applicant Pool for consideration by all departments on campus for Temporary SHRA Office Support Positions, an application MUST be completed for the Temporary Office Support – UNCW position.)
  3. Click “Apply for this job”.
  4. Complete the online application.

Current Temporary Vacancies

For questions regarding Temporary Employment, please contact the Temporary Employment Coordinator, Charlie Ducker, via email at duckerc@uncw.edu or by phone at 910.962.4146.

Current Temporary Employees

UNCW values the contributions of our temporary employees! Whether you are filling in for scheduled or unexpected staff shortages, providing essential support during times of increased work volume, or assisting with special projects, you are critical to the day-to-day operations of the university. As you utilize your skills and gain experience from departments across campus, remember many UNCW temporary employees have successfully obtained permanent positions with the university.

Below, we've compiled information that may be helpful to you during your temporary employment at UNCW.

31-Day Break in Service

Temporary Employees may ONLY work in an assignment for a period of 11 or less consecutive months from the first day worked. Therefore, when Temporary Employees reach 11 consecutive months of service, the employee is required to take a 31-day break.

NOTE: The ONLY exceptions to the 31-day break are Rehired Retirees hired as temporary employees. Rehired Retirees are NOT required to take a 31-day break in service.


Parking

All Temporary Employees receive a free temporary parking permit for one (1) month. This is given to them by the Hiring Official/Supervisor on their first day of employment. If employment is longer than one (1) month, the Temporary Employee must report to the UNCW Parking and Transportation Office located in Auxiliary Services in Warwick Center to purchase a temporary permit at a cost of $10 a week or purchase a permit at the staff rates.

UNCW Parking


UNCW One Card

All Temporary Employees receive a UNCW One Card, which is the official form of identification on campus. Your One Card allows the use of campus facilities and provides safe, easy access to university services and events. With your valid UNCW One Card, you can check out materials at Randall Library, access meal plans or food dollars at campus dining locations, ride the Seahawk Shuttle and WAVE transit buses FREE and much more.

Seahawk Buck$ is the debit account feature of the UNCW One Card. With prepaid funds, you can make purchases at all food service locations, UNCW Bookstore, vending machines, student copiers, health center, pharmacy, UNCW Seahawk Mail, iPrint locations and iPrint Business Center and more.

Temporary Employees will need to complete a UNCW One Card Identification (I.D.) Card Request given to them by the Hiring Official/Supervisor and carry the form to the UNCW One Card Office in Auxiliary Services in Warwick Center to obtain their UNCW One Card.

Once the all UNCW assignments have ended, OneCard Access is automatically removed leaving the employee without OneCard features.

UNCW One Card


Benefits

Temporary Employees ARE SUBJECT to Social Security Taxation. Therefore, 7.65% of your taxable wages will be payroll deducted for Social Security.

Temporary Employees ARE NOT ELIGIBLE for State Benefits or participation in optional employee benefits paid through payroll deduction.


Timesheets

Temporary Employees paid on an hourly rate must enter hours worked on a monthly basis, from the first day of the month through the last day of the month, utilizing the Web Time Entry Instructions. Monthly timesheets MUST be submitted to your supervisor for approval via Web Time Entry no later than 7am on the 3 rd working day of the following month.

Temporary Employees paid a flat rate are not required to submit a timesheet.

Web Time Entry Instructions


Holiday Schedule/Campus Closings

Temporary Employee work schedules follow the holiday/closing schedule for the  university. Temporary employees are not paid for university holidays or closings.

During adverse weather conditions, Temporary Employees are advised to contact their supervisor to discuss whether reporting to work is required based on weather conditions. Temporary Employees are not paid for hours not worked during periods of adverse weather.

Holiday Calendar


Payment for Hours Worked

All Temporary SHRA Employees, as well as Temporary EHRA Employees paid on an hourly rate, are paid on the 15 th of each month for hours worked the prior month. If the 15 th occurs on a weekend or holiday, these employees are paid on the last working day prior to the 15 th.

Temporary EHRA Employees paid a flat rate are paid on the last working day of the month.

All UNCW employees are paid via Direct Deposit. Pay stubs are emailed to employees the working day prior to pay day and can also be accessed by logging into SeaNet and clicking on Employee Information.

UNCW Payroll


End of Assignment

Two weeks prior to the end of your assignment, please contact the Temporary Employment Coordinator, Charlie Ducker, at duckerc@uncw.edu or 910.962.4146 to set up an exit interview and to discuss future temporary employment opportunities.

Hiring Temporary Employees

The UNCW Temporary Employment Office is committed to providing all departmental Hiring Officials the assistance needed to effectively hire highly skilled and dependable Temporary Employees who will work collaboratively with other employees within the department to increase productivity and ease overwhelming workloads.

Overview

Please keep the following in mind when hiring temporary employees:

  • Temporary employees with regular, direct and unsupervised contact with students or minors must have a criminal background check completed prior to receiving an offer of employment. Please click here to view the Criminal Background Check policy.
  • You will need to budget for 7.65% above the hourly rate to cover social security.
  • Temporary employees in non-exempt assignments are subject to the Fair Labor Standards Act (FLSA) and are entitled to overtime payments for hours worked over 40 per week.
  • Temporary employees are limited to an assignment length not to exceed twelve months; however assignments may only be entered online in six-month increments. If you anticipate your need will last beyond six months, contact Human Resources for advice in establishing a time-limited position with applicable benefits.
  • Temporary employees may be eligible for unemployment compensation when their assignment ends. If a temporary employee leaves for reasons other than a lack of funding or end of assignment, please document or obtain a letter of resignation. When a temporary employee is awarded unemployment insurance, the Employment Security Commission will bill the university approximately two years from the time the individual filed their claim.
  • Temporary employees are covered under worker's compensation.
  • If you decide to use an outside temporary agency, you must coordinate it through Purchasing Services. Be aware that temporary agencies will charge a fee in addition to the hourly rate and social security contribution. You will not, however, be responsible for unemployment insurance or worker's compensation coverage.
  • Please remember that temporaries paid through a federal contract must be paid at least $10.10/hr.

Hiring Temporary SHRA Employees

Work Descriptions & Pay Rates

To view approved SHRA  work descriptions and their associated pay rates, please click here . If you do not see a work description that fits your needs, please send an e-mail request for a pay rate review to  Val Heil  including a description of the duties, requested pay rate, and any associated labor market considerations. Please note such  pay rates may not be offered to an individual without prior approval from Human Resources.

SHRA Work Descriptions & Pay Rates

Temporary SHRA Employee Checklist

Click here to view in separate window.

SHRA Temporary Application

Hiring Temporary EHRA Employees

Click here to view in separate window.

Hiring Temporary Employees for Summer Camp, Program or Workshop

Guidelines and Pay Methods

Click here to view in separate window.

Related Forms & Training

Forms


Training

For help with the EPAF and/or FLAC processes, please visit the HR Information Systems Banner HR page.

Banner HR

Temporary Applicant Pool

Human Resources maintains and refreshes Temporary Office Support job postings on the UNCW Human Resources Jobs webpage. If your department has an immediate need for temporary office support and you would like to view applications submitted for the Temporary Office Support job postings, please contact contact  Val Heil for access.

Medical Insurance Eligibility for Temporary Employees

Temporary employees who average working 30 or more hours per week for three or more consecutive months are eligible for Medical Insurance Coverage. These eligible employees MUST be offered the option to enroll in the HDHP (High Deductible) Plan.

31 Day Break in Service

Temporary Employees may ONLY work in an assignment for a period of 11 or less consecutive months from the first day worked. Therefore, when Temporary Employees reach 11 consecutive months of service, the employee is required to take a 31-day break in service. ( NOTE: The ONLY exceptions to the 31-day break are Rehired Retirees hired as temporary employees. Rehired Retirees are NOT required to take a 31-day break in service.)

Temporary Assignment Has Ended

  1. On the departmental Recap Sheet, highlight the position and suffix which should be ended.
  2. Scan and email the highlighted Recap Sheet to the Temporary Employment Coordinator requesting the appropriate assignment be ended with an effective date of the last day of the month in which the employee last worked.