Human Resources

Form I-9 (Employment Eligibility Verification)

What is the Form I-9?

Form I-9 is required by federal law. It is used for verifying the identity and employment authorization of individuals hired for employment in the United States.

When should I complete the Form I-9?

You must complete the Form I-9 on or before your first day of work. The earliest you may complete the Form I-9 is as soon as you have accepted your job offer.

Please note: The university is at risk of significant fines for non-compliance if the Form I-9 is not completed on or before your first day of employment.

How do I begin the Form I-9 process for new hires?

For departments hiring temporary employees or student employees, please submit an I-9 and Criminal Background Check update request. The request form can be found on SeaNet, under the New EPAF options. The form will guide you through the process, ensuring all required information is gathered.

Upon receipt of your request, a representative from HR will reach out to the new hire(s) directly to begin the I-9 process. You will be CC'd on the initial email and can follow the progress on the request spreadsheet. Note: Please do NOT have the new hires email HR directly to begin this process.

The I-9 process for permanent SHRA, EHRA non-faculty, and faculty employees is triggered by the PeopleAdmin hiring workflow. No action outside of PeopleAdmin is required to initiate an I-9 for these individuals.

Directions To I-9/CBC Request Form  Explanation of I-9/CBC Request Form

How do I complete the Form I-9?

Currently, the Form I-9 is completed electronically and remotely. UNCW does not accept the paper version of the Form I-9. After your department has sent the email request to HR, a representative from our team will reach out to you via email. Please read the instructions in this email carefully and respond promptly!

What do I need to complete a remote Form I-9?  


To complete the Form I-9 remotely, you must provide scanned copies of documents evidencing your identity and employment authorization. Click below for the list of acceptable documents. All documents provided must be original and unexpired. Photocopies or other reproductions are not acceptable.

Please note: You will need to provide either one List A document, or a combination of one List B document and one List C document. Two List B documents or two List C documents do not satisfy the requirements for completing the form.

Acceptable Documents

Remote Agent

You will also need need to identify a person who is willing to act on UNCW’s behalf as our Remote Agent. Anyone (your partner, friend, neighbor, co-worker…) can act as Remote Agent; it does not require specific qualifications or licensure. This person will be responsible for verifying the physical copies of your documentation. 

Other Frequently Asked Questions

Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment in the United States. This includes citizens and non-citizens. Both employees and employers (or authorized representatives of the employer) must complete the form. On the form, an employee must attest to his or her employment authorization. The employee must also present his or her employer with acceptable documents evidencing identity and employment authorization. The employer must examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and to relate to the employee and record the document information on the Form I-9. (Information provided by US Citizenship and Immigration Services)

UNCW participates in E-Verify.